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Central College Manchester
GNVQ ADVANCED BUSINESS
BUSINESS ORGANISATIONS AND SYSTEMS

Key Skills Covered :-- Assignment 2

Communication and Information technology

3.1, 3.2, 3.3, 3.4

Title:-- Investigating administration, communication and information processing in a business

Element 2.2, 2.3, 2.4.

You are employed by a local building society who have recently taken over a new Estate Agency Business.

As you have experience of Information technology, you have been given the responsibility of investigating the possible application of new technology systems in the Estate Agency.

Your task is to analyse information flow processes and documentation currently kept on a paper-based system, consider which of these could be kept more efficiently and cost effectively on a computer based system and what office technology would be useful in the organisation.

TASK ONE

Look at the current administration needs of the estate agency and recommend improvements in office technology appropriate to the business. Also consider two examples of internal and two examples of external communication commenting on the effectiveness of each.

TASK TWO

Investigate the implications of a L.A.N. or W.A.N., taking account of cost, flexibility and efficiency.

TASK THREE

Research the following areas:--

Type of hardware to be purchased.

Type of software packages to be purchased (see attached sheets). It would also be useful to find out the cost of buying different software packages (include any evidence of research).

TASK FOUR

To what extent may businesses be able to benefit from using the information superhighway and how effective can this be as a method of electronic communication?

TASK FIVE

In the light of the introduction of Information technology, identify likely concerns of staff and recommend measures to deal with these anxieties.

TASK SIX

Explain how you would deal with the legal obligations on your organisations as a result of the introduction of new technology.

Don't use continuous capitals

Don't use underlining

Central College Manchester
GNVQ ADVANCED BUSINESS
BUSINESS ORGANISATIONS AND SYSTEMS

Make headings show relative importance

Key Skills Covered :-- Assignment 2

Communication and Information technology

Clarify - or omit

3.1, 3.2, 3.3, 3.4                

Title:-- Investigating administration, communication and information processing in a business

No capitals required
[It's not a title]

Integrate - or omit

Element 2.2, 2.3, 2.4.

You are employed by a local building society who have recently taken over a new Estate Agency Business.

As you have experience of Information Technology, you have been given the responsibility of investigating the possible application of new technology systems in the Estate Agency.

'Sentence' much too long
Poor grammar

Your task is to analyse information flow processes and documentation currently kept on a paper-based system, consider which of these could be kept more efficiently and cost effectively on a computer based system and what office technology would be useful in the organisation.

No capitals
No underline

TASK ONE

Look at the current administration needs of the estate agency and recommend improvements in office technology appropriate to the business. Also consider two examples of internal and two examples of external communication commenting on the effectiveness of each.

Omit 'Also'

Punctuation
Not required

Explain terms

TASK TWO

Investigate the implications of a L.A.N. or W.A.N., taking account of cost, flexibility and efficiency.

Weak spacing here

Don't use 'pointers'

TASK THREE

Research the following areas:--

Type of hardware to be purchased.

Type of software packages to be purchased (see attached sheets). It would also be useful to find out the cost of buying different software packages (include any evidence of research).

TASK FOUR

To what extent may businesses be able to benefit from using the information superhighway and how effective can this be as a method of electronic communication?

No capitals required

TASK FIVE

In the light of the introduction of Information Technology, identify likely concerns of staff and recommend measures to deal with these anxieties.

TASK SIX

Explain how you would deal with the legal obligations on your organisations as a result of the introduction of new technology.

Document needs title, name, or file number

Central College Manchester             GNVQ Advanced Business                 AB-271-98

Business Organisations and Systems

Introduction  	This assignment requires you to
investigate administrative systems
analyse communication in a business organisation
analyse information processing in a business organisation

Scenario		You are employed by a local building society which has recently
taken over a new estate agency business.
As you have experience of information technology, you have been
given responsibility for investigating the possible application of
new technology systems in the estate agency.

Required		An analysis of the information flow processes and documentation
		that is currently kept on a paper-based system.

Your objectives are to:
 
consider which of these could be kept more efficiently and cost 
effectively on a computer-based system

assess what office technology would be useful in the organisation.

Task 1		Look at the current administration needs of the estate agency and
recommend improvements in office technology appropriate to the
business.

Examine two examples of internal and two examples of external
communication and comment on the effectiveness of each of them.

Task 2		Investigate the implications of a Local Area Network or a Wide
Area Network, taking account of cost, flexibility an efficiency.

Write up your findings in readable structured notes.

Task 3		Research and make research notes into:

type of hardware to be purchased
type of software packages to be purchased
cost of various software packages for comparison

Task 4		Write an explanation detailing the benefits to businesses of using
the Internet.

Your explanation should demonstrate how effective this could be 
as a method of electronic communication.

This document is for the attention of the executives of the building
society to aid their decision-making concerning the transition from
paper systems to electronic systems.

Task 5		Write a recommendation to your directors, regarding the solution
to staff anxiety during the installation of information technology.
Structure this document using the following headings:

•  Likely concerns of staff regarding the introduction of IT
•  Recommendations for dealing with these concerns

Task 6		Write a brief proposal outlining in detail how you would deal with
the legal obligations on your organisation which would followfrom
the introduction of new technology.

Here you should refer to such matters as the Data Protection Act.

Presentation	In each of the six tasks outlined above, you must use the most efficient layout and presentation mode. 

Refer to the principles you have been shown regarding:

readers’ needs
information types (e.g. tables, charts, diagrams)
overall readability

Your work should be word-processed except for your own research
notes. Submit these as an attachment to your assignment.