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free guidance notes on writing skills and English Language, sample pages, How-to guides, and study resources

free guidance notes on writing skills and English Language, sample pages, How-to guides, and study resources

Examination essays

August 23, 2009 by Roy Johnson

sample from HTML program and PDF book

1. Examination essays are a very common form of writing exercise in further and higher education. During most examinations you will have to produce written responses to a number of questions in a very limited time. This might mean writing as many as three complete essays in rapid succession, each one in as little as forty-five minutes or an hour.

2. Because of this time limitation in exams, you don’t need to write out the essay question in full on your examination script, (otherwise you will be using up valuable time). But you must indicate clearly which question you have chosen to answer.

3. Read each of your chosen questions in very close detail, paying attention to their principal topic(s). You should check the rubric for any key terms, and such instruction terms as either-or options. Pay particularly close attention to the number of examples it requires you to consider in your answer.

4. Write a brief plan or a list of topics you will cover on the left-hand page of the examination booklet. This will show the examiner what you are setting out to consider. Such a layout has the advantage that you can change it or make additions whilst you are writing the essay. If you do not complete your answer, you might be given some credit for your plan.

5. Write your answers to the questions on the right-hand pages of the booklet only (unless you are instructed to do otherwise). Leave the left-hand pages blank. These blank pages can be used for making any later additions or alterations to your answer if necessary, giving some indication of where the extra material should be inserted.

6. You will not be expected to produce work of the depth or quality required in a normal coursework essay. However, you should make every effort to write clearly and concisely. Try to give your answer a firm structure.

7. You will not be expected to quote from memory extensive details of the texts and materials you have been studying. However, you should be as precise as possible. Avoid any impression of sloppiness or uncertainty.

8. If you make any mistakes of fact or grammar, do not be afraid to correct them. Do this as neatly and clearly as possible. If you find that you have wandered from the point of the argument for instance, it is quite acceptable to cross out a whole paragraph.

9. If you discover that you have missed out a vital earlier part of your argument, it is possible to go back, write out the missing part on a left-hand page, and indicate with an arrow where it belongs.

10. In ‘open book’ examinations you are allowed to take texts or course materials with you into the examination room. Do not spend too much time searching for information or suitable quotations. Quite apart from the valuable time this may consume, it is far more important that you construct your own argument. The secondary material is only used as supportive evidence or illustration.

11. If you do locate suitable quotations, you should avoid quoting them at too great a length. They might seem very relevant as a support for your case, but remember that the general requirement of most examinations is that you should produce your own argument in response to a question.

12. When you have finished answering the questions, even if there is time to spare, avoid the temptation to hand in your work and leave the examination room. Such time is much better used in checking through your work. Correct any factual errors and slips in punctuation or grammar.

© Roy Johnson 2003

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Figures of speech – understanding them

August 31, 2009 by Roy Johnson

free pages from our English Language software program

Figures of speech – definition

figures of speech ‘Figures of speech’ is a term used to describe the devices employed to add colour, decoration, and imaginative expression to linguistic use.

redbtn They distinguish figurative or imaginative language from its use in a literal manner.

redbtn Common figures of speech include the following:

alliteration, assonance, cliché, metaphor, metonymy, onomatopoeia, oxymoron, paradox, simile, synecdoche

redbtn These are also known as ‘rhetorical devices’.


Examples

Literal – He ran quickly down the street.

Simile – He ran like a hare down the street.

Metaphor – He hared down the street.


Use

redbtn Many people use these devices quite unconsciously as part of everyday communication.

redbtn For instance, a statement such as ‘His plan was given the thumbs down’ uses a figurative term, not a description of people waggling their thumbs. [It dates back to a Roman emperor’s decision on a gladiator’s fate.]

redbtn If we say ‘I’ve told him a thousand times!’ this is not literally true. We are using a figure of speech [hyperbole, or exaggeration] to make a point.

redbtn NB! Don’t try too hard to use figures of speech. They’ll come naturally.

redbtn Figures of speech or rhetorical devices are present in all cultures. It seems that it is in the very nature of linguistic discourse for speakers to act creatively. Indeed, it is that creativity in language use which ultimately divides language use in humans and animals.

redbtn A child begins to be creative by using various figures of speech at the very beginning of the acquisition process. Words such as ‘bang’, ‘smack’, ‘moo’, and ‘baa’ are all onomatopoeic figures of speech common to a child’s early vocabulary.

redbtn It is useful to contemplate a continuum of which the two opposites are literal and non-literal in terms of linguistic expression. We could envisage a statement of fact towards one extreme and a metaphor towards the other.

redbtn The statement of fact might be This is a wooden door.

redbtn An example of a metaphor might be The sunshine of your smile.

redbtn These two utterances comprise five words each, yet the metaphor says much more than the factual statement. Not only does it say more but it speaks of vast and abstract elements such as love, the sun, gesture, happiness, human warmth, pleasure and possibly more.

redbtn Figures of speech are often used to express abstract emotional or philosophical concepts. The figure of speech attaches the abstract concept to a material object and thus is instrumental in creating powerful and dynamic communication.

redbtn Original figures of speech are valued in both speech and in writing. We respect the ability to generate these. Politicians for instance often use figures of speech, and are variously successful with this practice.

redbtn Churchill’s image of ‘the iron curtain’ has stayed with us for over fifty years, although the phenomenon it described no longer exists. ‘The cold war’ superseded it, during which it was the threat of someone ‘pressing the button’ which was on everyone’s mind.

redbtn The ‘rhetorical question’ is a figure of speech favoured by politician and lay person alike. It is a powerful device because, although it has the appearance of being a question, it often acts as a form of persuasion or criticism.

redbtn ‘Is our country in danger of becoming a hot-bed of sleaze?’ we might hear a politician ask. ‘Are we going to stand by and let these atrocities continue?’ Listening to our car radio we might mentally frame an answer to this kind of question – or at least we might be drawn into contemplating the issue.

redbtn At a more domestic level we might be asked ‘What time do you call this?’ or ‘How many times have I told you …?’ These are questions which actively discourage any answer. They are a form of rebuke which is an established ritual. As competent language users, we know them and participate in the ritual – by not answering, or responding to the ‘real’ (unstated) criticism.

redbtn Another figure of speech which spans the social spectrum is the cliché. These are often derided, and the word itself has become a pejorative term. However, the cliché is very much ‘alive and kicking’, especially in the context of football. ‘Over the moon’ about a result and ‘gutted’ to hear the news, are just two such figures of speech heard almost daily over the popular media.

redbtn The cliché proves its function by its prolific use. Perhaps it is its over-use, or its application in inappropriate contexts which may cause distaste.

redbtn Figures of speech are also known as images. This indicates their function well. The outcome of using them is that the listener or the reader receives a multi-dimensional communication. Lewis Carroll coined the term ‘portmanteau’ for words which are packed with layers of meaning. Although Carroll’s usage is slightly different from that of figures of speech, it does illustrate that we have a strong drive as language users to convey meaning colourfully and economically.

Self-assessment quiz follows >>>

© Roy Johnson 2003


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Filed Under: English Language Tagged With: English language, Figures of speech, Grammar, Language, Speech

Footnotes in essays

August 23, 2009 by Roy Johnson

sample from HTML program and PDF book

1. When you offer quotations from other people’s work in an essay, the sources of the information may sometimes be given in footnotes printed at the bottom of the page. In modern word-processors footnotes can be added automatically. However, you should use this facility with care and restraint.

2. A bracketed number should be placed, as A.B. Smith suggests, ‘normally at the end of the sentence in which the reference is made’, and successive references are then given the next higher number. (1)

3. The number may be placed after a specific word if necessary, or at a break in the sense of the sentence.

4. Sometimes the footnote may be used to add an aside or to offer a comment on something which is only obliquely related to the topic in question. (2)

5. If a direct quotation is being used, the reference in the footnote should allow a reader to trace the source of the information if necessary. That is, you should give details of author, title, publisher, and date of publication, then page number. (If you are using the Harvard system of notation, remember that the date follows the author’s name.)

6. Successive quotations from the same source may be indicated by using the op. cit. and ibid. system of abbreviations. Alternatively, use the short-title system.

7. This system of footnoting can become extremely complicated and difficult to use – particularly if you wish to make changes. The addition of one new quotation in the middle of the essay can throw the whole system out of order. [If you are writing or typing it is difficult to know how much room to allow for the footnotes, and once the page is full you cannot add more.]


Footnotes


8. There are other reasonable arguments against using footnotes. The most important is that by their very nature they interrupt the flow of your argument. It is very difficult for a reader to resist the inducement to glance to the bottom of the page – no matter how lightweight the remarks which are placed there.

9. The easiest solution to these problems is to present this information as endnotes. These are given on a separate sheet at the end of your essay. This system is much easier to use, and additions or corrections can be more easily made when producing the final draft.

10. The general tendency in academic writing has recently been to offer endnotes rather than footnotes. This is because the printing of footnotes in academic publications is very costly. However, the automatic footnoting facility on modern word-processors might reverse this trend.


Footnotes

1. A.B. Smith, How to Use Footnotes Correctly, Manchester: Imaginary Press, 1999, p.368.

2. This system can easily become very unwieldy, even though it is obviously convenient for the reader. If the notes are no more than bibliographical information on your sources, the effect will be slightly irritating.

© Roy Johnson 2003

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Form – how to understand it

August 31, 2009 by Roy Johnson

free pages from our English Language software program

Form – definition

form Form is a term which refers to the recognisable shape of a text or a speech act.

redbtn This shape may be either physical or abstract.


Examples
Spoken Written
Conversation Menu
Sermon Letter
Announcement Novel
Anecdote Article
Joke Poster

Use

redbtn The term ‘form’ is used in linguistics and in literary criticism as a technical term.

redbtn It is used when considering the shape, the construction, or the type of speech or writing.

redbtn An awareness of form can help to produce more efficient communication.

redbtn Keeping the ‘shape’ of writing in mind helps to clarify the type of end product required.

redbtn NB! An appreciation of form is developed via practice and experience.

redbtn Form is an important part of stylistic analysis – together with audience and function.

redbtn When studying a text we first try to identify its form. What type of writing is it? (Is it a letter, an advertisement, a timetable, or a novel?)

redbtn Then we might ask ‘To whom is it addressed?’ [audience] and ‘What is it doing?’ [function].

redbtn When thinking of linguistic or literary form, it’s sometimes useful to think in terms of material shape. For instance, a table is usually a rectangular horizontal surface supported by legs at each corner. That is the form of a table.

redbtn Similarly, a piece of writing which begins with a postal address and the words ‘Dear Sir’, then ends with ‘Yours sincerely’ – is likely to be a letter. This is the form taken by most letters.

redbtn It is possible for one form to contain another or several other forms. For example, a novel may contain a letter or a poem. A sermon may contain an anecdote.

redbtn Most poems have a form, but this varies a great deal. The sonnet is in part defined by its form which is the number of lines and the rhyme scheme.

redbtn Form in speech may be signaled by recognizable phrases, tone of voice, or choice of vocabulary.

redbtn For instance, ‘The train now standing in platform ten…’ would be recognised by most people as the start of a railway announcement.

redbtn Similarly, ‘O Lord, we beseech thee to …’ would easily be identified as the start of a prayer.

redbtn If someone says ‘My grandfather always told me that …’ we know that they are probably going to offer moral advice – a piece of homespun wisdom.

redbtn Beware! The term ‘formal’ has widened in its application to mean ‘serious’ — just as ‘informal’ has also extended its meaning to encompass notions of friendliness.

redbtn For instance, the greeting ‘Hi there!’ might be described by most people as informal. However, because it is part of a recognised verbal ritual, in linguistic terms [strictly speaking] it is ‘formal’ because it has a fixed shape.

redbtn The two terms, ‘formal’ and ‘informal’ therefore need to be used accurately when applied to linguistic or literary analysis.

Self-assessment quiz follows >>>

© Roy Johnson 2003


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Free fonts – a list of suppliers

September 15, 2009 by Roy Johnson

free Fontsa selection of free font suppliers

All these sites listed below offer free fonts. Some of the designs are weird and wacky, but they are all give-aways. Don’t expect miracles: font designers put a lot of love and devotion into their creations, but you cannot expect professional standards in something offered free of charge.

The other limitation in free fonts is that you have to accept that they might not include a full set of characters, including all the special figures such as lining and non-lining numbers, fractions, ampersands, accented letters, and dingbats which would be present in a full professional product. Font designers give away these free samples in the hope you will enjoy their designs and maybe purchase from their commercially available materials.

The good news for font lovers is that the price of these original designs has been dropping as a result of advances in digital type technology. If you use any of these fonts in your work, it would be a nice touch of courtesy to acknowledge where you obtained them. Let us know if you find any more.

Free fonts http://www.k-type.com

Blubtn http://www.ffonts.net

Blubtn http://www.misprintedtype.com/v3/fonts.php

Blubtn http://www.fontsite.com

Blubtn http://www.1001freefonts.com

Blubtn http://www.freefonts.org.uk

Blubtn Digital.com

Blubtn http://www.philsfonts.com

Blubtn http://www.fontopolis.com

Blubtn http://www.microsoft.com/truetype

Blubtn http://www.abcgiant.com

Blubtn http://www.chank.com

Blubtn http://www.mashy.com

Blubtn http://www.tyworld.com/download

Blubtn http://www.arttoday.com

Blubtn http://members.tripod.com/poeticwolf/fonts/

Blubtn http://www.arts-letters.com

Blubtn http://www.alteredegofonts.com/

Blubtn http://www.girlswhowearglasses.com

Blubtn http://www.fontfreak.com

Blubtn http://www.smackbomb.com/famousfonts/

Blubtn http://www.all-4-free.com/fonts

© Roy Johnson 2004


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Free style sheet tutorials

November 17, 2009 by Roy Johnson

style sheet tutorials

XML School

This is a comprehensive introduction to the basic issues of style sheets. The tutorials deal with a single issue on each page, and the site includes interactive examples, a quiz test, plus book reviews. It’s also a model of site design in terms of clarity and usability.
http://www.w3schools.com/css/

 

style sheet tutorials Webmonkey
This is everything you need to know about style sheet basics, written by Steve Mulder for Webmonkey.
http://www.webmonkey.com/tutorial/Mulders_Stylesheets_Tutorial

 

style sheet tutorials www.w3.org
The home of Web standards. This is a collection of resources and technical specifications from the World Wide Web Consortium. This body looks after the protocols and standards, so the site is always up to date. It also has online validators, so you can check your work.
http://www.w3.org/Style/CSS/

 

style sheet tutorials Dave Raggett’s Introduction to CSS
A thorough explanation of style sheet basics – written by somebody who is a member of the W3 organisation which defines style sheet protocols. The tutorial includes useful tips on browser-safe colours.
http://www.w3.org/MarkUp/Guide/Style

 

redbtn Jacob Nielsen’s ‘Effective Use of Style Sheets’
This article is now a little dated – but Nielsen is always worth reading. His emphasis here is on the advantages of style sheets, and how to avoid the most common mistakes.
http://www.useit.com/alertbox/9707a.html

 

redbtn Page Resource.com
Straightforward explanation of how style sheets work written by John Pollock. A bit dated in appearance now, but suitable for beginners.
http://www.pageresource.com/dhtml/indexcss.htm

 

redbtn Web Design Group
Another text-based primer on CSS basics, written by John Pozadzides and Liam Quinn. This too is bit dated in appearance now, but suitable for beginners.
http://htmlhelp.com/reference/css/

© Roy Johnson 2009


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Free web design tutorials

November 16, 2009 by Roy Johnson

learn the basics of HTML coding to make web pages

NB! All these links work at the time of publishing the page – but these sites have a habit of moving. That’s the bad news. The good news is that more established sites have the equally good habit of adding to their tutorials. So what starts out as a simple HTML tutorial might well now include guidance on cascading style sheets, XML, and much else. Be prepared to click around and search. You’ve nothing to lose – because it’s all free.

web design tutorials Jo Barta’s tutorial
This is a very popular free downloadable guide for beginners. It’s strong point is that Jo Barta takes everything one step at a time – and shows what the results should look like. It also contains a useful guide to web-safe colours.
http://www.pagetutor.com/download.html

web design tutorials XML School
This is a very comprehensive site which covers every aspect of HTML and web page design – as well as style sheets, XML, and other refinements. It’s also a model of clarity in site design itself.
http://www.w3schools.com/

web design tutorials Yale Web Style Manual
This does not teach the details of coding – but it’s a wonderful guide to site structure, navigation, and page design. Use it in conjunction with Joe Barta’s tutorial, and you’ve got everything you need.
http://info.med.yale.edu/caim/manual/

web design tutorials HTML 4.0 Reference
An authoritative guide to the HTML language by the Web Design Group, in easily searchable HTML format. You will find full explanations of elements, tags and attributes, and how they are used in an HTML 4.0 document.
http:/www.htmlhelp.com/distribution/

web design tutorials Web Design Group Web Authoring FAQ
Lots of how-to’s and information on overcoming common problems.
http://www.htmlhelp.com/faq/html/all.html

redbtn Scott Brady’s ‘Unofficial’ alt.html FAQ
More answers to problems that are often encountered.
http://www.sbrady.com/hotsource/toc.html

redbtn Introduction to HTML
A tutorial guide written in plain language with clear explanations of the HTML 4.0 specification from the University of Toronto.
http://www.utoronto.ca/webdocs/HTMLdocs/NewHTML/intro.html

redbtn Sizzling HTML Jalfrezi
This is an A to Z reference guide to HTML specification 4.0.
http://vzone.virgin.net/sizzling.jalfrezi/intro.htm

redbtn Web Techniques
This an online version of the magazine Web Techniques – with a browsable archive of tutorial articles.
http://www.webtechniques.com

redbtn World Wide Web Consortium
This is the official body which co-ordinates all the latest developments in HTML and other Web standards. Visit the site for exact descriptions of cascading style sheets (CCSS) XML, and XHTML – but don’t expect any user-friendly tips and tricks.
http://www.w3.org

redbtn MSDN Online Web Workshop
This is Microsoft’s huge collection of tutorial guides for Web developers. Fairly advanced stuff – but very thorough.
http://msdn.microsoft.com/en-us/library/aa155133.aspx

redbtn HTML Code Tutorial
http://www.htmlcodetutorial.com/

redbtn HTML: An Interactive Tutorial for Beginners
http://www.davesite.com/webstation/html/

redbtn BigNoseBird.com
http://www.bignosebird.com/

© Roy Johnson 2009


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Free XML tutorials

November 17, 2009 by Roy Johnson

xml tutorials XML School
This is a concise introduction to the basic issues of XML design, including its syntax, elements, Cascading Style Sheets, and ‘behaviours’. It’s also a model of good site design in terms of clarity and usability.
http://www.w3schools.com/xml/

 

xml tutorials The XML Elements of Style
In honor of Strunk and White, who wrote the inimitable writing guide, Elements of Style, O’Reilly author Steve Muench presents his own succinct and lucid list of rules for creating a well-formed XML document.
http://oracle.oreilly.com/news/oraclexml_1000.html

 

redbtn Tizag.com
This is a slightly geeky, but reasonably useable introduction to XML.
www.tizag.com/xmlTutorial/

 

redbtn XML Files
This is a bare-bones introduction to XML set at intermediate to advanced level. It assumes you already know about HTML coding and protocols.
http://www.xmlfiles.com/xml/

 

redbtn XMLhack
This site offers a digest of the latest XML news, opinions, and tips. Very useful for keeping up to date.
http://www.xmlhack.com

 

redbtn Quackit.com
The designer of this site says – “My aim with Quackit is to ‘de-mystify’ web technologies as quickly as possible and to provide a general overview of each technology first, rather than jumping straight into the technical details.”
http://www.quackit.com/xml/tutorial/

 

redbtn W3CXML
This is the official site of XML standards, provided by the World Wide Web Consortium (W3C). Their documents are extremely thorough, but notoriously dry. Don’t expect any ‘useful tips’ or hand-holding. The site also has online validators for checking your work.
http://www.w3c.org

 

redbtn The Apache XML Project
This is Open Source XML software, provided by Apache, the free, industrial-strength Web server.
http://xml.apache.org

© Roy Johnson 2009


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Full stops – how to use them

September 6, 2009 by Roy Johnson

free pages from our English Language software program

Full stops – definition

full stops Full stops are punctuation marks indicating a strong pause.

redbtn Full stops are used most commonly at the end of complete sentences – like this one.


Examples
  • This is a short sentence. This is another.
  • It happened suddenly in 1996.
  • There are two reasons for this (in my opinion).

Use

redbtn The full stop is the strongest mark of punctuation. It is sometimes called the ‘period’.

redbtn The stop is also used following many abbreviations.

redbtn NB! A full stop is not necessary if the sentence ends with a question or an exclamation mark. Got that?

redbtn Full stops are commonly placed after abbreviations:

ibid. – No. 1 – ff. – e.g. – etc.

redbtn The stop is normally placed inside quotation marks but outside brackets:

“What joy we had that particular day.”

Profits declined (despite increased sales).

redbtn However, if the quotation is part of another statement, the full stop goes outside the quote marks:

Mrs Higginbottam whispered “They’re coming”.

redbtn If the parenthesis is a complete sentence, the full stop stays inside the brackets:

There was an earthquake in Osaka. (Another had occurred in Tokyo the year previously.)

redbtn No full stop is required if a sentence ends with a question mark or an exclamation, or a title or abbreviation which contains its own punctuation:

Is this question really necessary?
What a mess!
He is the editor of Which?
She gave her address as ‘The Manor, Wilts.’

redbtn Full stops are not required after titles, headings, or sub-headings:

The Turn of the Screw
Industrial Policy Report
Introduction

redbtn The stop is not necessary following common titles which are shortened forms of a word (technically, ‘contractions’):

Dr – [Doctor]
Mr – [Mister]
St – [Street]
Mme – [Madame]

redbtn Full stops are not necessary after the capital letters used as abbreviations for titles of organisations and countries:

NATO – North Atlantic Treaty Organisation
BBC – British Broadcasting Corporation
UNO – United Nations Organisation
USA – United States of America

redbtn They are not used where the initials of a standard work of reference are used as an abbreviated title:

OED – Oxford English Dictionary
DNB – Dictionary of National Biography
PMLA – Papers of the Modern Languages Association

Self-assessment quiz follows >>>

© Roy Johnson 2003


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Full stops in essays

August 23, 2009 by Roy Johnson

sample from HTML program and PDF book

1. Full stops in essays (a full stop is sometimes called a ‘period’) are used at the end of complete sentences – like this one.

2. The only common exception to this rule occurs when the sentence is a question or an exclamation (both of which should be avoided in academic essays).

Is this question really necessary?
What a mess!

Notice that both these marks of punctuation have their own built-in full stop.

3. The stop is also used following abbreviations:

ibid.     No. 1     ff.     e.g.

4. The stop is not necessary following common titles which are shortened forms of a word (technically, contractions):

Dr     Mr     St     Mme

5. Full stops are not necessary after the initial capital letters commonly used as abbreviations for the titles of organisations and countries:

NATO     BBC     UNESCO     USA

6. They are not used where the initial letters of a standard work of reference is used as an abbreviated title:

OED [Oxford English Dictionary]
DNB [Dictionary of National Biography]
PMLA [Papers of the Modern Languages Association]

7. No full stop is required if a sentence ends with a title or an abbreviation which contains its own punctuation:

He is the editor of Which?

She gave her address as ‘The Manor, Wilts.’

8. Full stops should not be used after titles, headings, or sub-headings.

Introduction
The Turn of the Screw
Industrial Policy Report

9. The stop is normally placed inside quotation marks but outside a parenthesis:

“What joy we had that particular day.”
Profits declined (despite increased sales).

10. However, if the quotation is part of another statement, or the parenthesis is a complete sentence, the full stop goes inside:

Mrs Higginbottam whispered “They’re coming”.

There was an earthquake in Osaka. (Another had occurred in Tokyo the year previously.)

© Roy Johnson 2003

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