Mantex

Tutorials, Study Guides & More

  • HOME
  • REVIEWS
  • TUTORIALS
  • HOW-TO
  • CONTACT
>> Home / 2009 / Archives for September 2009

Archives for September 2009

How to plan research projects

September 29, 2009 by Roy Johnson

approaches to undertaking a major piece of work

Research projects

The length and purpose of research projects will depend on the level of your studies. At third year undergraduate level it might be between 3000 and 8,000 words. This might involve gathering information or making a brief investigation. An MA dissertation on the other hand is usually a longer piece of detailed academic analysis. This might be 15,000 words long or even more. A PhD thesis must be a piece of original research. Typical theses might be between 50,000 and 80,000 words long – or more.

Production
The principal difficulty is generating and handling so much material. Most people do not have the experience of assembling and writing such a long piece of work. You need to develop patience, persistence, and intellectual stamina. The material must also be given structure and coherence. You also need to present the material using the conventions of your subject-discipline.

Planning
Your essay-writing skills are your main source of support for such a task. You will need to shape and re-shape your work according to some plan or outline. This plan might change as you progress, but it will provide reassurance. Think of the work as a very big essay which will take a long time to complete. It is also likely to change both its shape and substance as you progress.

Research ProjectsConfidence
Despite your fears about tackling such a large piece of work, there are several reasons why you can feel confident of success. When you reach this stage you should know quite a lot about your own subject. You should now be accustomed to the language and conventions of your discipline, and aware of its principal concepts. By this stage you should also have all the basic study skills you will need. Remember that unless your project is a PhD thesis, it is unlikely that you are being asked to demonstrate dazzling originality. A research project is designed to give you the chance to show that you can make an in-depth investigation of a topic, and present your findings in an academic manner.

Form
The form of the project will depend on your subject and its conventions. It could be a review of ‘the literature’ of one aspect of your subject. It might be the writing up of a particular case study or investigation. Some reports offer the results of surveys or interviews. Others may be the records of scientific laboratory experiments. You should make yourself aware of the form of research projects in your own subject area.

Selection
Select a topic in which you are genuinely interested. This interest will help to sustain your commitment throughout the research. Completing a long piece of work is very difficult if you become bored with the topic. Be prepared to change the topic [in the early stages] if you are not happy with your first choice. Do this in consultation with your tutor or supervisor.

Topic
The best topics usually emerge from some subject you already know well. Select an item of interest which has arisen during your coursework. Do some preparatory work in narrowing down the subject to a precise focus. Don’t take on something that is too large or poorly defined. Both of these approaches will create additional difficulties. A limited project which is successful will gain more credit than an over-ambitious failure.

Examples
Study examples of other people’s successful projects. Copies of such work are usually kept in departmental libraries. Check what other topics have been covered in your subject or discipline. Discuss the possibilities with your tutor or supervisor, and with other students.

Conventions
The project is an exercise in undertaking a larger piece of work. You must also present your results in the conventional form for your subject. You are not usually expected to be dazzlingly original. You are showing that you have understood your subject, you can research a topic in some depth, and and can use the protocols of your discipline in presenting your results. Many people become very frustrated with the systems of academic quotation and referencing for instance. It’s a good idea to have full control of these at the earliest possible stage. This will save you lots of time later.

The hypothesis
Some projects begin with a clear idea, and evidence is sought to prove its validity. Alternatively, a body of work is investigated until an idea begins to emerge. You might even start from an intermediate position in which a vague hunch is pursued and revised in the light of your investigations. Each one of these approaches can be equally valid. The important thing is to be aware of which one you have chosen. The worst position to be in is floundering and uncertain, between all three.

The method
Keep relating your hypothesis to the evidence, and vice versa. Be prepared to change your hypothesis in the light of evidence if necessary. Do not be tempted to distort the evidence to prove your point. You should make the method clear to yourself first, and this will help you to explain it as part of your report or your dissertation.

Pedagogy
The extended project is used increasingly in further and higher education. It is a convenient teaching method, especially when numbers of teaching staff are getting smaller. Students learn through engagement with their materials and chosen topic. In fact it is a very efficient way of learning, because you are engaging with your subject matter in both a theoretical and practical manner. In one sense, you are teaching yourself.

© Roy Johnson 2009


Filed Under: Study Skills Tagged With: Academic writing, Research, Research Project, Study skills, Writing skills

How to solve research problems

September 29, 2009 by Roy Johnson

overcoming common difficulties

Research problems – Making a start

Sometimes you spend a lot of time researching your subject, but cannot devise a ‘thesis’ or a proposal. You are doing a lot of preparatory work, reading or gathering information, but you are unable to focus your ideas or come up with a topic you think will be original or fruitful. That is the first of your research problems – deciding on a topic.

Solution
In cases like this, you can try making a digest of your notes, or try to extract from your information those aspects of your subject which interest you most. Have a look at some other examples of research in the same subject area. Remember that you can change your chosen topic later if necessary. It’s often better to make a start with something half-formed, rather than not make a start at all.


Problem – False start

Sometimes a project begins well, but then gradually appears to be unsound. When inspected closely, the central idea might seem incorrect or fruitless. You might find that there’s not as much information on your topic as you had first hoped. Take care! You will need to make a careful distinction between a lack of material, and just a lack of interest in it. An additional problem in such cases is that by this time, you might have produced a substantial amount of work.

Solution 1
In this case you have some tough decisions to make, and they will be dependent upon how much time you have before you. You can either start afresh or make different use of the same material. Of course, you should discuss this decision with your supervisor. If you have only recently started, you could abandon your idea completely. Scrap the materials you have produced, and start work on something new. This is drastic, but better than continuing with a flawed idea. The work you have abandoned might not be entirely wasted. It will have given you the experience of tackling a longer project.

You will have learned something about handling more material than usual. It will also form background information for your next choice of topic. The experience of abandoning work already completed might be quite painful. Try to think of it in this positive light.

Solution 2
If your first idea was not so bad, choose a different aspect of it. Try to look at the same topic or materials from a different perspective. Do all this in consultation with your tutor, so that you don’t make the same mistake again.
Reworking your material may involve a fresh approach, or a new analysis of the information.

Alternatively, you could chop out parts and replace them with new material. Don’t feel guilty about any of this drastic re-working: it’s quite common. The final result might even be improved for this process of renewal.


Problem – Getting bogged down

One common experience is starting off well, then becoming bored with the subject. What at first seemed interesting now becomes laboured and tedious. You might think that you have embarked upon the wrong project, and the work which lies ahead might seem doubly onerous.

Solution
If you have time, take a short break and start again, using a different writing strategy. Alternatively, if you must press on, approach the work from a different angle.
For instance, start working on a different part of the task. Remember – you do not need to write your materials in the same order as the contents page.


Problem – Changing your title or subject

It’s quite common to re-define a research project whilst it is in progress. However, this carries with it the danger that the topic is never properly defined or pinned down. In some cases the re-definition takes you in a different direction, then the subject is re-defined yet again – and you end up with a completely different topic. You are also likely to be using up a lot of the time available for completion.

Solution
Re-definition should always be done within the context of a sound plan. You should always have a clear picture of what you intend to do, even if you have not yet done it. If the discovery of new evidence causes you to change your hypothesis, then think through the implications for the whole piece of work. Resist the temptation to make more changes than are necessary.


Problem – Meeting deadlines

Meeting the completion date is a very common problem. This is partly because it is quite difficult to estimate the time required for research and writing. An interesting discovery part way through the project might unexpectedly capture your attention for longer than you had planned. And of course any number of personal issues might crop up unexpectedly to delay the production of your work. Feeling guilty or procrastinating just makes matters worse.

Solution
The best way to avoid this problem is to be aware of it in advance, and work to a plan. Create a realistic timetable or a schedule of work – and stick to it. If that isn’t enough, you might need to sacrifice other activity to release time for completing the project. In the most extreme cases, you might have to re-negotiate a new cut-off date with your tutor.

© Roy Johnson 2009


Filed Under: Study Skills Tagged With: Academic writing, Research, Research problems, Study skills, Writing skills

How to start blogging

September 14, 2009 by Roy Johnson

a quick guide to creating an online journal

Start blogging

A blog (short for the term ‘web log’) is a form of online diary or journal. It’s rather like having your own personal web site, but somebody else does all the technical work. All you need do is write the contents.

What do people put in their blogs? Answer: just about anything. Most are a sort of public diary where people record the events of their lives – occasionally adding a rambling commentary on the state of the world in general. Others can be a fairly serious record of professional work, with invitations for visitors to comment.

Belle de Jour claimed to be the diary of a London call girl, and was so successful it has now been snapped up by a publisher and turned into a book. The Baghdad Blogger became famous because he sent eyewitness accounts of what was happening during the Anglo-American invasion of Iraq.


Start BloggingBiz Stone’s Blogging: Genius Strategies is an enthusiast’s guidance manual. He hit the blogging scene running, and has made himself an expert overnight. He now works for Blogger, which is owned by Google. Biz takes you from the very first steps of creating a blog, through to the advanced possibilities of syndicating what you write and even making money from it. He’s something of an evangelist, but all his advice is perfectly sound. Good for beginners, but he takes you all the way through to more advanced topics such as content syndication and money-making affiliate programs.

blogging   Buy the book at Amazon UK
blogging   Buy the book at Amazon US


Content

What else can go into a blog? Links to other blogs you find interesting, pictures of your pet dog, observations left behind by your visitors, even snapshots posted from your mobile phone. Here come some examples. Go to an index such as Blogdex.net which lists the most popular and the most recent blogs. Try A Message from Albia, which is a very funny satire of English social and political life purporting to come from a mythical European country. BoingBoing.net is a very popular ragbag of entries, which when I just checked included an item on the youngest video blogger. Even newspapers such as The Guardian have their own blogs.

Blogging began as a medium for Web-based personal diaries, and most people still use it for this purpose. But some bloggers have started to develop the medium for what is essentially self-publishing. They might post notes reflecting briefly on a topic or discuss it with other bloggers, but they also upload essays, articles, or opinion pieces which count as serious pieces of journalism, expressing ideas and points of view which might not be available elsewhere.

It’s a fairly simple process to keep a blog going – once you’ve got it set up. The procedures for signing up and creating a blog are fairly similar in each case. Basically, you subscribe to a blogging service; you set up your blog, choosing from a number of ready-made templates; then you start posting what you have to say.

There’s no point spelling out the procedures in detail here, because online tutorials such as the excellent BlogBasics.com already exist. Read through their suggestions, print out the pages if you wish, then go to Blogger and get started immediately. What I’ll give you here are some general tips, additional support resources, and how to make money from your blog.


Essential BloggingCory Doctorow’s Essential Blogging takes you through all the options of free blogging or paying a small fee to get extra features and more control. It covers all the essentials you might need, and it’s presented in publisher O’Reilly’s impeccably high-standard style. Doctorow is a young guy who has made a big impact in the world of online writing, and he’s now an editor-in-chief at Boing-Boing as well as a successful writer of science fiction. Up to date.

blogging   Buy the book at Amazon UK
blogging   Buy the book at Amazon US


Procedure

Plan first — Before you start, think of a name for your blog, and decide what you are going to write about. It can follow a theme or a topic; it might be all about your home town or your favourite sports team; it could be a record of your trip around the world. I’ve just discovered that a lot of journalists have personal blogs where they record the gossip they leave out of their official reports. It doesn’t even have to be true: a blog is the perfect medium for an online soap opera.

Sign up — When you have decided on a name and a theme, you need to sign up for an account. These come in two flavours – free and subscription. Blogger.com is the most popular, because it’s free; but some people prefer MoveableType or DiaryLand because they offer additional features for a small charge. WordPress.com offers both a free and a commercial version.

Blog commerce — How can you make an income from all this? Well, it’s unlikely that you can do so directly. But there are all sorts of small possible spin-offs. Lots of bloggers sign up as affiliates at Amazon.co.uk and Amazon.com and other commercial sites. You place advertising for Amazon on your blog, any they send you a (modest) residual income for sending customers through to their site to buy books, CDs, and software.

There’s also the possibility of micro-payments. This is a system in which people are prepared to pay a small amount for downloading an article of interest. There’s still some resistance to this idea, but it’s now fairly common in downloading music files – so it might catch on.

The most lucrative source of revenue for many blogs and web sites is the Google Adsense scheme. In exchange for letting Google put advertising on your blog or your web pages, they offer you micropayments each time your visitors click through to the advertiser.


The Weblog HandbookRebecca Blood’s The Weblog Handbook is a guide to creating your own blog. It’s a book for anyone who has ever thought about starting but isn’t sure how to post, where to find links, or even where to go to register. She certainly knows what she’s talking about, as you can see at her own blog rebecca’s pocket. She guides you through the whole process of starting and maintaining a blog and answers any questions that might pop up along the way, such as the elements of good blog design and how to find free hosting. She’s gone on to be a very successful professional blogger.

blogging   Buy the book at Amazon UK
blogging   Buy the book at Amazon US


Advertising

The Google Ads scheme has three big advantages. First, the visitors don’t have to buy anything: you get paid simply for their viewing the ad. Second, the whole thing works automatically. Once the code is in your pages, Google start paying money straight into your bank. Third, Google provide all the scripts and coding, and you can even customise the ads so that they blend into the design of your blog.

One of the cleverest features of Google’s scheme is that the ads are matched to the content of the pages on which they appear. So, if your blog is about music or fashion, the ads will be for CDs and iPod downloads, clothing and online stores. Whatever you write about, the ads will be on the same subject. This is good for Google and good for you, because readers are more likely to click through.

Companies such as Blogger have done everything they can to make the process of setting up a blog as easy as possible. It’s possible to set one up from scratch in just a few minutes. And yet everyone I know – including experienced users – has had some sort of minor problem in doing so. And that includes me.

If you get stuck there are FAQs to answer the most basic queries (“My blog has disappeared. Where has it gone?”). I found these very helpful when setting up my blog because they are full of genuine questions from beginners and answers from more experienced bloggers.


Blogging for Dummies Brad Hill’s advice in Blogging for Dummies is aimed at getting you up and running as quickly as possible – though he begins with what blogs are – and what they are not. He explains the different types of blogs, and how and why they are different from web sites. The good thing is that he looks at all the options and draws up comparison charts which show the features, cost, and options offered by the various providers and software programs. This includes popular features such as the ability to display adverts and upload photos.

blogging   Buy the book at Amazon UK
blogging   Buy the book at Amazon US


GLOSSARY

Blog (noun) – a journal or diary that is on the Internet – Andrew Sullivan has the most popular blog on the Internet.

Blogger (noun) – a person who keeps a blog – Bloggers are revolutionizing the way news is shared.

Blog (verb) – to write a blog – I am going to blog before breakfast this morning.

Blogging (verb) – the action of writing a blog – Blogging is my way of sharing my passions with the world.

Post (verb) – to write and despatch an individual entry on a blog – I will be posting on this issue tomorrow.

Post (noun) – an individual entry on a blog – In yesterday’s post you mentioned that …

© Roy Johnson 2004


More on journalism
More on creative writing
More on writing skills
More on publishing


Filed Under: How-to guides, Journalism, Publishing Tagged With: Blogging, Blogging Essentials, Blogging for Dummies, Communication, Media, Publishing, Weblog Handbook, Writing skills

How to study a novel

September 16, 2009 by Roy Johnson

reading novels and effective study skills

Why study a novel?
There’s nothing wrong with reading a novel just to pass the time, or as an alternative to watching TV. But if you want to get more out of your reading experience, if you want to start appreciating the finer points of literature, or if you want to make a serious study of the books you read – then you need to go in at a deeper level. For this you may need new reading techniques.

The tips and skills listed here are not in any order of priority, and some may be more appropriate for the book you are reading than others. Use them in any combination possible, and I guarantee you’ll start seeing things in novels you never saw before.

Method
There isn’t one single formula or a secret recipe for the successful study of a novel. But to do it seriously you should be a careful and attentive reader. This means reading, then re-reading. It means making an active engagement with the book, and it probably means reading more slowly than usual. And it means making notes.

Approach
You can read the novel quickly first, just to get an idea of the story-line. Then you will need to read it again more slowly, making notes. If you don’t have time, then one careful slower reading should combine understanding and note-taking. For instance you could read a novella such as Joseph Conrad’s Heart of Darkness quite quickly, then re-read it more carefully, making detailed notes. But in the case of a long novel such as Charles Dickens’s Bleak House it’s unlikely that you would have enough time to read it more than once. You would need to make the notes at the same time as a single reading.

Make notes
There are two possible types of notes – some written in the pages of the book itself, and others on separate sheets of paper. Those in the book are for highlighting small details as you go along. Those on separate pages are for summaries of evidence, collections of your own observations, and page references for study topics or quotations.

Notes written in the book are absolutely vital if you are going to write about the book – say for a term paper or a coursework essay. They will save you hours of searching through the pages to locate a passage you wish to quote.

Notes in the book
Use a soft pencil – not a pen. Ink is too distracting on the page. Don’t underline whole paragraphs. If something strikes you as interesting, write a brief note saying why or how it is so. If you read on the bus or in the bath, use the inside covers and any blank pages for making notes. Do not of course write in library books – only your own copy. To do so is both insulting to other readers, and very stupid – because you lose the notes when the book is returned.


Vladimir Nabokov’s notes on Kafka’s Metamorphosis

Kafka - Nabokov


What to note?
You can nmake a note of anything that strikes you as interesting, but here are some suggestions:

  • the appearance of characters
  • recurring themes or motifs
  • features of the author’s style
  • plot twists or crucial scenes
  • important details of the story

Some do’s and don’ts
Underline up to a couple of lines of the text if necessary – but also put a word or two in the margin that gives it a title. In other words, give a name to what you think is important. Don’t underline whole paragraphs: that creates an ugly page, and it’s a waste of time. Instead, write a note in the top or bottom margin, saying what you think is important. Or put a circle round a name or a special couple of words.

Separate notes
You will definitely remember the characters, events, and features of a novel more easily if you make notes whilst reading. Use separate pages for different topics. You might make a record of

  • characters
  • chronology of events
  • major themes
  • stylistic features
  • narrative strategies

Characters
Make a note of the name, age, appearance, and their relationship to other characters in the novel. Writers usually give most background information about characters when they are first introduced into the story. Make a note of the page(s) on which this occurs. Note any special features of main characters, what other characters (or the author) thinks of them.


Studying FictionStudying Fiction is an introduction to the basic concepts and technical terms you need when making a study of stories and novels. It shows you how to understand literary analysis by explaining its elements one at a time, then showing them at work in short stories which are reproduced as part of the book. Topics covered include – setting, characters, story, point of view, symbolism, narrators, theme, construction, metaphors, irony, prose style, tone, close reading, and interpretation. The book also contains self-assessment exercises, so you can check your understanding of each topic.

Studying Fiction Buy the book at Amazon UK
Studying Fiction Buy the book at Amazon US


Chronology of events
A summary of each chapter will help you reconstruct the whole story long after you have read it. The summary prompts the traces of reading experience which lie dormant in your memory. If the book is divided into chapters, make a short summary of each one as you finish reading it.

A chronology of events might also help you to unravel a complex story. It might help separate plots from sub-plots, and even help you to see any underlying structure in the story – what might be called the ‘architecture of events’.

Major themes
These are the important underlying issues with which the novel is concerned. They are usually summarised as abstract concepts such as – marriage, education, justice, freedom, and redemption. These might only emerge slowly as the novel progresses on first reading – though they might seem much more obvious on subsequent readings.

Seeing the main underlying themes will help you to appreciate the relative importance of events. It will also help you to spot cross-references and appreciate some of the subtle effects orchestrated by the author.

Stylistic features
These are the decorative and literary hallmarks of the writer’s style – which usually make an important contribution to the way the story is told. The style might be created by any number of features:

  • choice of vocabulary
  • imagery and metaphors
  • shifts in tone and register
  • use of irony and humour

Quotations
If you are writing an essay about the novel, you will need quotations from it to support your arguments. You must make a careful note of the pages on which they occur. Do this immediately whilst reading – otherwise tracking them down later will waste lots of time.

Record page number and a brief description of the subject. Write out the quotation itself if it is short enough. Don’t bother writing out long quotations.

Bibliography
If you are reading literary criticism or background materials related to the novel – make a full bibliographic record of every source. In the case of books, you should record – Author, Book Title, Publisher, Place of publication, Date, Page number.

If you borrow the book from a library, make a full note of its number in the library’s classification system. This will save you time if you need to take it out again at a later date.

In the case of Internet and other digital sources (CDs, websites, videos) you need to look at our guidance notes on referencing digital sources.

Maps and diagrams
Some people have good visual memories. A diagram or map may help you to remember or conceptualise the ‘geography’ of events. Here’s Vladimir Nabokov’s diagram of the geography of Southerton in Jane Austen’s Mansfield Park.

Mansfield Park diagram

Chapter summaries
Many novels are structured in chapters. After reading each chapter, make a one sentence summary of what it’s about. This can help you remember the events at a later date. The summary might be what ‘happens’ in an obvious sense [Mr X travels to London] but it might be something internal or psychological [Susan realises she is ‘alone’].

Deciding what is most important will help you to digest and remember the content of the novel. The process of deciding will also help you to separate the more important from the less important content.

Making links
Events or characters or details of plot may have significant links between them, even though these are revealed to the reader many pages apart. Always make a note as soon as you see them – because they will be very hard to find later.

Use a dictionary
Some novelists like to use unusual, obscure, or even foreign words. Take the trouble to look these up in a good dictionary. It will help you to understand the story and the author, and it will help to extend the range of your own vocabulary. If you need help choosing a good dictionary for studying, have a look at our guidance notes on the subject.

What is close reading?
When you have become accustomed to looking at a novel in greater depth, you might be interested to know that there are four possible stages in the process of understanding what it has to offer and what can be said about it. These are the four, in increasing degree of complexity.

1. Linguistic
You pay especially close attention to the surface linguistic elements of the text – that is, to aspects of vocabulary, grammar, and syntax. You might also note such things as figures of speech or any other features which contribute to the writer’s individual style. This level of reading is largely descriptive.

2. Semantic
You take account at a deeper level of what the words mean – that is, what information they yield up, what meanings they denote and connote. This level of reading is cognitive. That is, we need to understand what the words are telling us – both at a surface and maybe at an implicit level.

3. Structural
You note the possible relationships between words within the text – and this might include items from either the linguistic or semantic types of reading. This level of reading is analytic. You assess, examine, sift, and judge a large number of items from within the text in their relationships to each other.

4. Cultural
You note the relationship of any elements of the text to things outside it. These might be other pieces of writing by the same author, or other writings of the same type by different writers. They might be items of social or cultural history, or even other academic disciplines which might seem relevant, such as philosophy or psychology. This level of reading is interpretive. We offer judgements on the work in its general relationship to a large body of cultural material outside it.

Next steps
If you want a sample of these four levels of reading illustrated with brief extracts from a short story and a long novel, here are –

  • Katherine Mansfield’s ‘The Voyage’
  • Charles Dickens’s Bleak House

© Roy Johnson 2004


Literary studies links

Study a novel Literary studies guides

Red button Tutorials on 19th century authors

Red button Tutorials on 20th century authors


Filed Under: How-to guides, Literary studies, Study Skills Tagged With: Academic writing, Literary studies, Novels, Study skills, Studying novels

How to study a set text

September 16, 2009 by Roy Johnson

reading and understanding skills

What is a set text?

A set text is usually a book that forms the central part of the content or the background to a course of study. It might be a novel for a course of literary studies, or a collection of essays on social theory for a course on sociology. In GCSE ‘O’ and ‘A’ level literature for instance, the course will consist of a specified collection of poems, the play text of a drama, a novel, and a non-fictional text such as someone’s memoirs or diaries. The same is true in undergraduate university studies.

1. Main objective
Your main task is to grasp the point of what the author is saying. You need to understand the relationship of the book’s subject to the theme(s) of the course you are studying. At some point, you may need to demonstrate what you know in course work assignments or an examination.

2. Development
You should try to follow the stages of the argument or the sequence of events. It will help you to remember this progression if you take careful notes whilst you are reading. You should try to identify and name the main topics.

3. Taking notes
You can write in the margins of the book (if it is your own). Alternatively, keep notes on separate A4 pages. Always make notes whilst you are reading. This will help you to reinforce your learning. Always begin by making a full record of the source:

Author – Title – Publisher – Date

4. Reading strategies
You should develop a variety of reading strategies to suit your reading purpose. Don’t use the same type of reading all the time. Your reading style should be chosen to match the task – getting an overview, detailed study, or maybe searching for information.

5. Skim reading
This is a first quick reading for an overview. You are making a rapid survey of the subject. Glance through the material quickly and pick up the main points. Keep your eye on the general picture. This is a very useful skill which becomes easier with regular practice.

6. Detailed study reading
This is an in-depth reading to absorb information and understand arguments. You will be reading in a concentrated manner. You might need to read a particular section more than once to grasp the point it is making. Take notes – and don’t copy long sections of text. Read with conscious purpose. You’ll get more done!

7. Agreement?
You do not necessarily have to agree with everything that is written in the text. It is a good idea to read critically and vigilantly. Make a note of any points you wish to challenge or query. However, be prepared to challenge your own views too.

8. Speed reading – a warning
Speed reading courses teach ultra-rapid skim-reading techniques. This can be useful for absorbing information at a superficial level. They are rarely suitable for understanding and retaining information. They are unlikely to help if you are engaged in serious academic study. Keep in mind the Woody Allen joke:

“I went on a speed reading course last week – and it really worked! Yesterday I read War and Peace in an hour … It’s about Russia.”

© Roy Johnson 2004


Filed Under: Study Skills Tagged With: Literary studies, Reading skills, Set texts, Study skills, Studying a set text

How to summarize

September 16, 2009 by Roy Johnson

say the same thing in fewer words

1. A summary is a shorter version of a longer piece of writing. Summarizing means capturing all the most important parts of the original, and expressing them in a shorter space. The shorter space could be a lot shorter.
How to Summarize
2. A summary is sometimes known as a précis, a synopsis, or a paraphrase.

3. In academic writing, summarizing exercises are often set to test your understanding of the original, and your ability to re-state its main purpose.

4. In business writing, you might need to summarize to provide easily-digestible information for customers or clients.

5. Summarizing is also a useful skill when gathering information or doing research.

6. The summary should be expressed – as far as possible – in your own words. It’s not enough to merely copy out parts of the original.

7. The question will usually set a maximum number of words. If not, aim for something like one tenth of the original. [A summary which was half the length of the original would not be a summary.]

8. Read the original, and try to understand its main subject or purpose. Then you might need to read it again to understand it in more detail.

9. Underline or make a marginal note of the main issues. Use a highlighter if this helps.

10. Look up any words or concepts you don’t know, so that you understand the author’s sentences and how they relate to each other.

11. Work through the text to identify its main sections or arguments. These might be expressed as paragraphs or web pages.

12. Remember that the purpose [and definition] of a paragraph is that it deals with one issue or topic.

13. Draw up a list of the topics – or make a diagram. [A simple picture of boxes or a spider diagram can often be helpful.]

14. Write a one or two-sentence account of each section you identify. Focus your attention on the main point. Leave out any illustrative examples.

15. Write a sentence which states the central idea of the original text.

16. Use this as the starting point for writing a paragraph which combines all the points you have made.

17. The final summary should concisely and accurately capture the central meaning of the original.

18. Remember that it must be in your own words. By writing in this way, you help to re-create the meaning of the original in a way which makes sense for you.


Summarizing – Example

Original text
‘At a typical football match we are likely to see players committing deliberate fouls, often behind the referee’s back. They might try to take a throw-in or a free kick from an incorrect but more advantageous positions in defiance of the clearly stated rules of the game. They sometimes challenge the rulings of the referee or linesmen in an offensive way which often deserves exemplary punishment or even sending off. No wonder spectators fight amongst themselves, damage stadiums, or take the law into their own hands by invading the pitch in the hope of affecting the outcome of the match.’ [100 words]

Summary
Unsportsmanklike behaviour by footballers may cause hooliganism among spectators. [9 words]


Some extra tips

Even though notes are only for your own use, they will be more effective if they are recorded clearly and neatly. Good layout will help you to recall and assess material more readily. If in doubt use the following general guidelines.

1. Before you even start, make a note of your source(s). If this is a book, an article, or a journal, write the following information at the head of your notes: Author, title, publisher, publication date, and edition of book.

2. Use loose-leaf A4 paper. This is now the international standard for almost all educational printed matter. Don’t use small notepads. You will find it easier to keep track of your notes if they fit easily alongside your other study materials.

3. Write clearly and leave a space between each note. Don’t try to cram as much as possible onto one page. Keeping the items separate will make them easier to recall. The act of laying out information in this way will cause you to assess the importance of each detail.

4. Use a new page for each set of notes. This will help you to store and identify them later. Keep topics separate, and have them clearly titled and labelled to facilitate easy recall.

5. Write on one side of the page only. Number these pages. Leave the blank sides free for possible future additions, and for any details which may be needed later.

© Roy Johnson 2004


More on How-To
More on literary studies
More on writing skills


Filed Under: How-to guides, Study Skills, Writing Skills Tagged With: Academic writing, Study skills, Summaries, Summarising, Summarizing, Writing skills

How to take notes

September 15, 2009 by Roy Johnson

important skills for successful study

1. In preparation for writing a piece of work, you should take notes from a number of different sources: course materials, set texts, secondary reading, interviews, or tutorials and lectures. You might gather information from radio or television broadcasts, or from experiments and research projects. The notes could also include your own ideas, generated as part of the planning process.

2. The notes you gather in preparation for writing will normally provide detailed evidence to back up any arguments you wish to make. They might also be used as illustrative material. They might include such things as the quotations and page references you plan to use in an essay. Your ultimate objective in planning will be to produce a one or two page outline of the topics you intend to cover.

3. Be prepared for the fact that you might take many more notes than you will ever use. This is perfectly normal. At the note-taking stage you might not be sure exactly what evidence you will need. In addition, the information-gathering stage should also be one of digesting and refining your ideas.

4. Don’t feel disappointed if you only use a quarter or even a tenth of your materials. The proportion you finally use might vary from one subject to another, as well as depending on your own particular writing strategy. Just because some material is not used, don’t imagine that your efforts have been wasted.

5. When taking notes from any source, keep in mind that you are attempting to make a compressed and accurate record of information, other people’s opinions, and possibly your own observations on the subject in question.

6. Your objective whilst taking the notes is to distinguish the more important from the less important points being made. Record the main issues, not the details. You might write down a few words of the original if you think they may be used in a quotation. Keep these extracts as short as possible unless you will be discussing a longer passage in some detail.

7. Don’t try to write down every word of a lecture – or copy out long extracts from books. One of the important features of note-taking is that you are making a digest of the originals, and translating the information into your own words.

8. Some people take so many notes that they don’t know which to use when it’s time to do the writing. They feel that they are drowning in a sea of information.

9. This problem is usually caused by two common weaknesses in note-taking technique:

  • transcribing too much of the original
  • being unselective in the choice of topics

10. There are two possible solution to this problem:

  • Select only those few words of the source material which will be of use. Avoid being descriptive. Think more, and write less. Be rigorously selective.
  • Keep the project topic or the essay question more clearly in mind. Take notes only on those issues which are directly relevant to the subject in question.

11. Even though the notes you take are only for your own use, they will be more effective if they are recorded clearly and neatly.

12. Good layout of the notes will help you to recall and assess the material more readily.

General guidelines
  • Before you even start, make a note of your source(s). If this is a book, an article, or a journal, write the following information at the head of your notes: Author, title, publisher, publication date, and edition of book.
     
  • Use loose-leaf A4 paper. This is now the international standard for almost all printed matter. Don’t use small notepads. You will find it easier to keep track of your notes if they fit easily alongside your other study materials.
     
  • Write clearly and leave a space between each note. Don’t try to cram as much as possible onto one page. Keeping the items separate will make them easier to recall. The act of laying out information in this way will cause you to assess the importance of each detail.
     
  • Use some system of tabulation. This will help to keep the items separate from each other. Even if the progression of numbers doesn’t mean a great deal, it will help you to keep the items distinct.
     
  • Don’t attempt to write continuous prose. Notes should be abbreviated and compressed. Full grammatical sentences are not necessary. Use abbreviations, initials, and shortened forms of commonly used terms.
     
  • Don’t string the points together continuously, one after the other on the page. You will find it very difficult to untangle these items from each other after some time has passed.
     
  • Devise a logical and a memorable layout. Use lettering, numbering, and indentation for sections and for sub-sections. Use headings and sub-headings. Good layout will help you to absorb and recall information. Some people use coloured inks and highlighters to assist this process of identification.
     
  • Use a new page for each set of notes. This will help you to store and identify them later. Keep topics separate, and have them clearly titled and labelled to facilitate easy recall.
     
  • Write on one side of the page only. Number these pages. Leave the blank sides free for possible future additions, and for any details which may be needed later.

Tony Buzan explains mind mapping

Mind-mapping guru Tony Buzan gives a brief demonstration of how the system works. Mind maps can be used for both note taking and note making.

This approach works for some but not all people.


Sample notes

What follows is an example of notes taken whilst listening to an Open University radio broadcast – a half hour lecture by the philosopher and cultural historian, Isaiah Berlin. It was entitled ‘Tolstoy’s Views on Art and Morality‘, which was part of the third level course in literary studies A 312 – The Nineteenth Century Novel and its Legacy.

Isaiah Berlin – ‘Tolstoy on Art and Morality’ – 3 Sep 89

1. T’s views on A extreme – but he asks important questns which disturb society

2. 1840s Univ of Kazan debate on purpose of A

T believes there should be simple answers to probs of life

3. Met simple & spontaneous people & soldiers in Caucasus

Crimean Sketches admired by Turgenev & Muscovites but T didn’t fit in milieu

4. Westernizers Vs Slavophiles – T agreed with Ws

but rejects science (Ss romantic conservatives)

5. 2 views of A in mid 19C – A for art’s sake/ A for society’s sake

6. Pierre (W&P) and Levin (AK) as egs of ‘searchers for truth’

7. Natural life (even drunken violence) better than intellectual

8. T’s contradiction – to be artist or moralist

9. T’s 4 criteria for work of art

  • know what you want to say – lucidly and clearly
  • subject matter must be of essential interest
  • artist must live or imagine concretely his material
  • A must know the moral centre of situation

10. T crit of other writers

  • Shkspre and Goethe – too complex
  • St Julien (Flaubert) inauthentic
  • Turgenev and Chekhov guilty of triviality

11. What is Art? Emotion recollected and transmitted to others

[Wordsworth] Not self-expression – Only good should be transmitted

12. But his own tastes were for high art

Chopin, Beethoven, & Mozart

T Argues he himself corrupted

13. Tried to distinguish between his own art and moral tracts

14. ‘Artist cannot help burning like a flame’

15. Couldn’t reconcile contradictions in his own beliefs

Died still raging against self and society

© Roy Johnson 2004


Filed Under: How-to guides, Literary studies, Study Skills Tagged With: Academic writing, note taking, Study skills, Taking notes, Writing skills

How to use Harvard referencing

September 15, 2009 by Roy Johnson

standard system of academic citation and quotation

1. Some subjects adopt the Author-Date method of referencing – which is also known as the Harvard referencing system. Full details of the texts you have quoted are placed in a bibliography at the end of an essay or a report. These details are recorded in the following order:

Author – Date – Title – Place – Publisher

Smith, John. (1988) The Weavers’ Revolt, Chicago, Blackbarrow Press.

2. References in your text give the surname of the author, plus the publication date of the work to which reference is being made. This information is placed in brackets – thus:

Some research findings (James and Smith 1984; Brown 1987) have argued that these theories are not always reliable.

3. When you wish to draw attention to a particular page, this is done by simply adding the page number directly after the date of publication:

The development of these tendencies during the 1960s have been discussed by Brown (1977,234) and others (Smith 1992,180 and Jones 1993,88-90).

4. Note that when the author’s name is given in your text, it should not be repeated in the reference. You should simply give the date, then the page number(s). When you give the author’s name, the reference should either follow it directly, or it may come at some other point in the same sentence:

Smith (1987,166) argues that this was …

Smith, who is more positive on this issue, argues (1987,166) that …

5. If two or more works by the same author have the same publication date, they should be distinguished by adding letters after the date. This can be quite common with articles in journals.

Some commentators (Mansfield 1991b and Cooper 1988c) have argued just the opposite case, that …

6. The list of texts which appears at the end of your essay should be arranged in alphabetical order of the author’s surname. The list differs from a normal bibliography in that the date of publication follows the author’s name:

Mansfield, M.R.1991a. ‘Model Systems of Agriculture in Early Britain’, Local History Journal Vol XX, No 6 ,112-117.

Mansfield, M.R.1991b. ‘Agriculture in Early Britain’, History Today Vol 12, No 3, 29-38.

7. Don’t list works you have not consulted or from which you have not quoted. Doing this creates the impression that you are trying to claim credit for work you have not actually done.

8. You might find that your bibliography repeats much of the information given in your endnotes or footnotes. Don’t worry about this: these two separate lists have different functions. In addition, your bibliography may contain works from which you have not directly quoted.

Bibliography

Beeton, I. 1991 Beeton’s Book of Household Management,
Chancellor Press.

Best, G. 1979 Mid-Victorian Britain 1851-75, Fontana.

Burman, S. 1979 (ed), Fit Work for Women, Croom Helm.

Darwin, E. 1890 ‘Domestic Service’, The Nineteenth Century, Vol.28,
August.

Davidoff, L. 1973 The Best Circles, Croom Helm.

Davidoff, L. 1974 ‘Mastered for Life: Servant and Wife in Victorian
and Edwardian England’, Journal of Social History,
Vol.7.

Davidoff, L. 1987 and Hall, C., Family Fortunes, Hutchinson.

[…and so on]

© Roy Johnson 2004


More on How-To
More on literary studies
More on writing skills


Filed Under: How-to guides, Study Skills Tagged With: Academic writing, Harvard referencing, Reference, Study skills, Writing skills

How to use quotations

September 16, 2009 by Roy Johnson

the conventions and techniques of quotation

Quotations

1. There are in general two instances when you may wish to use quotations from other writers’ work:

Evidence – when quoting from other sources to support your own argument(s)

Reference – when a text is itself the subject of your essay and you need to refer to it in your discussion.

2. The conventions of accurate quotation and referencing are relatively simple, and they are based on the need for accuracy, consistency, and clarity. There are a number of slightly different systems of notation. The two most widely used are:

  • a quotation, with an endnote giving the source
  • the Harvard system (described separately)

3. The whole purpose of both systems is that tutors marking your work should be able, if they wish, to check the accuracy of the quotations you use.

Evidence

4. In a discussion of the development of Marx’s philosophy for example, you might argue that his work was a natural development of his predecessors, supporting your assertion by quoting David McLellan. He points out that

Marx began by paying tribute to the achievements of Feuerbach, particularly in having shown that Hegel’s philosophy was no more than a rationalisedtheology. (1)

5. A bracketed number is added immediately after the quotation, and the source of your quotation is given as an endnote on a separate sheet at the end of your essay. (You might wish to place the information as a footnote at the bottom of the page, though this system can become rather complicated.)

NOTES

1. David McLellan, The Thought of Karl Marx, London: Macmillan, 1971, p.26.

6. Note that this information is given in the following order, and you should remember to indicate the titles of books by using italics.

Author – Book Title – Publisher – Date – Page

7. The material you quote is placed between two single quotation marks if it is run in as part of your text:

this is what David McLellan calls a ‘rationalised theology’ (1) in his discussion of the relationship between Marx and Hegel

8. If the length of the quote amounts to more than three lines of your own text however, it should be indented separately, and no quote marks are necessary:

Marx began by paying tribute to the achievements of Feuerbach, particularly in having shown that Hegel’s philosophy was no more than a rationalised theology, and having discovered the true materialist approach by starting from the social relationship of man to man. (1)

9. Your own argument should normally be offered first, and you then reinforce it with quotation from an authoritative source. You are using this secondary evidence from acknowledged specialists to support your own views. Do not offer the quotation first, otherwise what should be your own argument will tend to be come more a ‘commentary’ upon it.

10. The quotations you offer should be as brief as possible to make their point. Don’t be tempted to offer long quotations from other people’s work in the hope that this will act as a substitute for your own argument. Nor should you stitch together a patchwork of quotations from a variety of sources with a few words of your own. This creates the impression that you are relying too heavily on other people’s work.

11. Sometimes in more advanced essays it might be necessary to quote longer passages. You would do this if you were going to analyse the author’s arguments in detail and at quite some length. This should only be done occasionally.

12. Each main point of your argument should be made and discussed in its own separate paragraph. This should not normally need more than one quotation to support it. Too many quotations can create the impression that you are relying too heavily on secondary sources.

Reference

13. When the subject of your essay is the discussion of a text (say, criticism of a novel or an article) you should follow the same system of notation. Directly after the first quotation you should give a full bibliographic description of the text you are discussing.

14. This information could be given within brackets in the body of your essay, but you will be developing good academic habits if you place the information as an endnote after the conclusion of your essay.

15. If your essay is predominantly concerned with just one text, all subsequent quotations from it may simply be followed by page references. Simply add an explanation to the first endnote, saying – all subsequent page references are to this edition.

16. If you will be quoting from a variety of other sources in the same essay, you should number the quotations and give the sources accurately as a series of endnotes.

17. It is also possible to mix these two forms of referencing, so long as the distinctions are made clear. If your piece of work was a long essay on Bleak House for instance, it would be acceptable to identify all your quotations from the novel with page references. Quotations from other critics or sources would numbered and their sources identified as separate endnotes.

18. There must be grammatical continuity and sense maintained between any quotation and your own argument. To arrange this, it might be necessary to add or delete words from the material quoted, or to change the tense of the original. Whenever you do this, any changes should be very small. They must also be properly acknowledged.

[It was] as if she were truly loved by him, but notwithstanding this impression she regarded the man as no more than a casual acquaintance who occasionally made her laugh (p.7)

19. Square brackets are used to indicate any words which you have added in order to make the quotation fit grammatically or otherwise within your own argument.

20. If you wish to draw attention to a particular word or some part of the quotation, you should provide the emphasis by using italics. You should then immediately admit the fact ‘as if she were loved by him’ [p.7 – my emphasis] and then carry on with what you wish to say in the remainder of your argument.

21. In order to shorten a quotation or to remove some part of it which is not relevant to your argument, you may wish to omit a number of words. To denote this omission (which is called an ellipsis) you should use the convention of the three dots ‘…’ in the space which is left:

He had even a kind of assurance on his face … the assurance of a common man filled with pride. (p.7)

22. This device should not be used to change the sense of the original in any way, or to misrepresent its spirit: such practices are regarded as academically fraudulent.

23. The three dots denoting an ellipsis do not need to be placed at the beginning or the end of your quotation, even if you are quoting a few words from within a sentence.

24. The general convention for indicating quotation is to use single quote marks (‘unmitigated’) and to reserve double quotes marks for indicating speech (“Good gracious!” cried the duchess.)

25. When quoting conversation, follow these rules, but if it makes things easier put the words spoken within double quote marks even if they were in single quote marks in the original:

Kayerts is being even more hypocritical and self-deceiving when he ‘observe[s] with a sigh: “It had to be done”‘ (p.39)

26. If you are quoting more than once from a number of works in an essay, you can avoid confusion and save yourself the trouble of giving a full reference each time. Use either the op. cit. and ibid. or the short title convention.

27. Different subjects have their own conventions in this respect – but the short title system is becoming more widely used and is easier to follow. However, an enormous number of academic books have been produced using the older system, so it is worth understanding how it operates, even if you decide not to use it.

28. Using the system of Latin abbreviations, the first quotation from a text is referenced fully with an endnote. In the case of any references which follow, just give the author’s name followed by op. cit. (which means ‘in the work already quoted’) and then the page number – as follows:

11. J.D. Bryant, The Origins of Mythology, London: Carfax Press, 1971, p.234.

12. History Today, Vol XXXIV, No 18, p.123.

13. Bryant, op. cit., p. 387.

29. If the very next quotation is again from the same work, the abbreviation ibid. (which means ‘in the same place’) is followed by a page reference. You do not need to give the author’s name. The sequence just given would therefore be extended:

11. J.D. Bryant, The Origins of Mythology, London: Carfax Press, 1971, p.234.

12. History Today, Vol XXXIV, No 18, p.123.

13. Bryant, op. cit., p. 387.

14. ibid., p. 388.

30. The short title system is particularly useful for longer essays which might deal with a number of texts or different books by the same author. Second and third year undergraduate studies often require a lengthy piece of work such as this. The principle is the same one of giving full bibliographical details in the first reference. Subsequent quotations are given a reference which is composed of the author’s surname, a shortened form of the book title, and the page number. The examples shown above would therefore appear as follows:

11. J.D. Bryant, The Origins of Mythology, London: Carfax Press, 1971, p.234.

12. History Today, Vol XXXIV, No 18, p.123.

13. Bryant, Mythology, p. 387.

31. The conventions of quoting from poetry and plays are exactly
the same, but for the convenience of the reader, line numbers are given.

32. There are a number of widespread misunderstandings about the use of quotation and systems of referencing. It is worth taking the trouble to follow the conventions outlined above (or use the Harvard system). Once you have brought simplicity and clarity to the presentation of your quotations it will help to improve the appearance and credibility of your work.

Some do’s and don’ts
  • You should not put page references in margins: they are placed immediately after the quotation, within your text.
     
  • You should not locate references as part of your own argument with expression such as ‘and we see this on page 27 where he collapses slowly … then later in the paragraph where he recovers’.
     
  • Ellipses are shown by three dots only [ … ] not a random
    number scattered across the page.
     
  • References and note numbers should form part of the text of your argument. They should not be added to the essay at a later stage and written into the margins or squeezed above the text as superscripts.

33. You should avoid using too many quotations and references to secondary material. In some subjects this can sometimes be required (as in a ‘review of the literature’) but in most it is not. Packing your essay with references to other people’s ideas creates the impression that you are unable to create an argumentof your own. Remember that your own evidence or points should come first. Quotation should normally be offered after you have established your own argument.

34. Some people use quotations as a means of starting an introduction or rounding off the conclusion to an essay. This can give your work a touch of sparkle if the quote is well chosen. However, you should minimise the use of this strategy in the body of the essay itself. Paragraphs which begin with a quotation can weaken your argument – for two reasons.

  • First, you are not leading with your own ideas in the form of a topic sentence directly related to the question.
     
  • Second, the substance of your argument in what follows might give the impression of being a commentary on the secondary source quoted, rather than an answer to the original question.

© Roy Johnson 2004


More on How-To
More on literary studies
More on writing skills


Filed Under: How-to guides, Literary studies, Study Skills Tagged With: Academic writing, Essay writing, Quotations, Referencing, Study skills, Writing skills

How to work from home

September 16, 2009 by Roy Johnson

working from home – living at work

Work from home – and survive

Lots of people work from home today. If you have a mobile phone, an email address, a broadband connection, and a laptop on your coffee table, nobody knows you’re a consultant dog on the Internet. You could be:

  • starting up your own business
  • switching from employed to ‘homeworking’
  • creating a job for yourself
  • downsizing from larger commercial premises
  • making money from your hobby

Making a start

Working from home can have plenty of advantages – and you can use all of them to make your life easier – and bring everything under your own control..

  • you don’t need to rent expensive offices
  • you can combine work with home life
  • you don’t have to travel to work
  • you’re your own boss
  • it’s tax deductible

Work from homeThis is a morale-boosting guide for anybody who wants to start their own business, or who harbours deep desires to be their own boss. Geoff Burch takes an entirely practical approach and shows how it can be done – by cutting your costs to a minimum and steering clear of get-rich-quick schemes. It will also be useful for all those folk who are facing early retirement and wondering what to do with themselves. Do your own thing – and walk tall!

 

Buy the book from Amazon UK
Buy the book from Amazon US


A Room of Your Own
Some people can work with very little in the way of equipment. But for most of us, if you’re going to be business-like, you’ll need a space of your own in which to work. Even if most of your activity is outside the house (working as a hairdresser, surveyor, plasterer, gardener) you need a space in the house which is your own.

The options are usually quite obvious. It could be a spare bedroom, an attic, or even the garage or a garden shed. In smaller spaces it might be one corner of a flat. The important thing is that you establish a space in which to conduct your business.

In his best-selling book on self-employment, Go It Alone! Geoff Burch describes the ultra minimalist approach were you have no office and no equipment at all. But even he agrees that you need to establish your own space – even if this is a psychological space.

Take a professional attitude and carve out a space for whatever you need. Your equipment could be no more than a few box files, a telephone, a computer, or folders full of papers. Keep this space for yourself, and don’t let it get mixed up with household matters. Don’t try to work off the edge of the kitchen table.

And Geoff Burch has another excellent piece of advice, which I firmly endorse. Don’t try to re-create a typical office environment. Why should you be surrounded by ugly metal filing cabinets and cardboard boxes full of rubbish. There are perfectly good storage solutions available at suppliers such as IKEA and Habitat which will visually enhance your environment, as well as being functional.


work from homeThis is visual proof that you don’t need to be surrounded by empty cardboard boxes and metal filing cabinets. The examples in this beautifully illustrated book include quite small family homes which have been adapted to the demands of creating a working space within a domestic environment. Learn from the principles illustrated: no clutter, clean spaces, and a well organised room.

Buy the book from Amazon UK
Buy the book from Amazon US


The home office
But if it gets more serious and you want to establish a grown-up home office, you might want to create a professional work space. The basic requirements for a home office are a desk, a telephone, and storage for paperwork. Depending on the nature of your business, that’s probably the minimum. But if you want to give yourself a chance of being taken seriously, I would recommend two additions – a computer and a connection to the Internet. Since you’re reading this on the Internet, you’ve probably already got that.

The telephone
Get a dedicated line or use your mobile telephone number exclusively for your business calls. Don’t try to piggy-back off the household telephone line. Nobody will take you seriously if they ring up and are answered by a child who says “I’ll pass you to my Mum/Dad”. You might need a separate land line or a mobile number – but this is a small and worthwhile investment. Just look around you. Painters, plumbers, decorators, sales reps – everybody these days has a mobile phone.

Don’t even share a line with your spouse/partner/wife/husband (does that cover it all?) because when the phone rings, who answers it? Believe me, it’s a recipe for arguments and territorial squabbling. A separate telephone number is a minimal requirement for anybody wanting to be taken seriously in business. You’ll also benefit by having an answerphone. They’re cheap, and will cover any time you’re not in your office.

Email
The same’s true of an email address. Your customers will not be impressed if they are asked to reply to <johnandbarbara@fireside.Yahoo.co.uk>. Who is running the business – John, or Barbara? Do they both read the emails?

You should have an email address of your own – and it should have your business as a domain name. In other words <Barry@hotmail.com> could be anybody in the world. It gives you no identity, no distinction, and no business credibility. On the other hand, <info@bigservices.co.uk> looks more professional.


Fax
A fax machine used to be a badge of pride for anybody setting up their own business. But now you’ll find that it’s only the most old-fashioned concerns such as solictors who use them. Everybody else uses documents sent as attachments to email messages. So you can save on setup expense by ditching this cumbersome bit of Old Technology. All you need instead is an all-in-one printer-scanner-copier. At the time of writing these start at only thirty pounds.

Meeting clients
If you are working from home – from an office in the box room or even a corner of the spare bedroom – there comes a moment when you make contact with a potential client and need to meet up to discuss business. Ooops! It wouldn’t look good to invite Mr Big from Megabucks Ltd to your semi at 13, Oildrum Lane. You’re certainly not going to invite them back to your house to discuss business surrounded by unmade beds and children’s toys.

Don’t worry. This happens to everybody when they start up. But there are perfectly simple solutions. Either you offer to meet them on their premises (and you turn up on time, looking smart) or you invite them to meet in a public space in a location convenient to both of you. This could be a hotel lounge, a restaurant, or a bar somewhere convenient.


Work from HomeWorking at Home shows interiors for writers, artists, musicians, and graphic designers. Most are minimalist design – plain walls and floors, no decoration, wood in teak or beech, lots of opaque tinted green glass, polished chrome fittings, simple halogen lights, chairs with tubular chrome legs, and giant settees in black leather. And the clutter which blights commercial offices has been purged – to stunning effect.

Buy the book from Amazon UK
Buy the book from Amazon US


Extra tips

Here are some tips for making your work space more professional, more visually appealing, and more productive. All the suggestions are easy to implement, and they’ll make an immediate improvement to your working life.

Straighten your bookshelves
If you have books, folders, box files, or any other items stored on open bookshelves – get them straightened up. Make the items stand up straight; get them in line; and eliminate any flopping and sloping items. Leave any empty spaces free or fill them with decorative objects, such as vases or ornaments.

Clear the desk
A cluttered desk is a recipe for constant irritation. Get rid of papers, memos, post-it notes, paper-clips, coffee mugs, photographs of the family, ‘amusing’ messages, and any other detritus from your working space. Be completely ruthless, and start from a clear working space. You’ll immediately feel better.

I know that there are exceptions. The painter Francis Bacon famously worked in a state of abject squalor. But you’re not Francis Bacon – and anyway most successful business people don’t work that way.

De-clutter regularly
Every day you will receive circulars, flyers, bills, advertising, and publicity materials through the post. Take one look at each item; decide if it’s important or if you want to keep it; and if not – throw it away. Don’t have a big IN-tray – otherwise that’s extra work to be done.


work from homeLive/Work is a collection of projects where living and working environments have been merged. The results prove that you can transform a house, a flat, or even an industrial site so that it becomes a very comfortable and attractive hybrid. Examples include the homes of architects, a painter, a photographer, a fashion designer, a restaurateur, a documentary film maker, a physical trainer, even a priest marrying people out of his own home-church.

Buy the book from Amazon UK
Buy the book from Amazon US

© Roy Johnson 2004


More on How-To
More on literary studies
More on writing skills


Filed Under: How-to guides, Lifestyle Tagged With: Business, Home office, Home working, Interior design, Lifestyle

  • « Previous Page
  • 1
  • …
  • 9
  • 10
  • 11
  • 12
  • 13
  • …
  • 22
  • Next Page »

Get in touch

info@mantex.co.uk

Content © Mantex 2016
  • About Us
  • Advertising
  • Clients
  • Contact
  • FAQ
  • Links
  • Services
  • Reviews
  • Sitemap
  • T & C’s
  • Testimonials
  • Privacy

Copyright © 2025 · Mantex

Copyright © 2025 · News Pro Theme on Genesis Framework · WordPress · Log in