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Writer’s block – how to overcome it

August 25, 2009 by Roy Johnson

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1. Writer’s block is much more common than many people imagine. When faced with the task of producing a piece of writing, many people develop a mental block. It can be like a state of panic, emptiness, paralysis – or just a sheer inability to get started. You simply cannot make the pen move across the page or type the words at the keyboard. After agonizing for a while you might just squeeze out a few words, but then immediately delete them again – and you are back where you started.

2. Suddenly all sorts of other tasks seem very attractive – going shopping, or just taking the dog for a walk. You desperately want to write your essay or report, and you may even have a deadline to meet. But the last thing you can bring yourself to do is start writing. And the longer you worry about it, the more intractable the problem seems to become.

3. If you sometimes feel like this, here is the first piece of good news. It is a very common problem. Even experienced writers sometimes suffer from it. Do not think that you are the only person in the world who has ever encountered such a difficulty. What you need to know is how to get out of the blocked condition.

4. Most people read as part of their everyday lives, even if it is only glancing through newspapers and the occasional magazine. In doing so they keep their reading skills sharpened. Some of them may even develop it further by an active habit of reading. However, there are a lot of people who have hardly any need to write at all, and this skill is allowed to go rusty or even wither away. They simply become out of practice.

5. There are also a series of other possible reasons – many of them psychological in origin. Others may be connected with simple factors such as lack of preparation, or the common but rather misguided assumption that it is possible to write successfully at the first attempt.

6. The notes which follow are a series of the most common statements made by people suffering from writer’s block. This should help you identify your own case if you have this problem. Then there follow explanations of one or two of the most probable causes for the condition – followed by tips on how to effect a cure.

7. Read through all the examples given. It will help you to understand that overcoming writer’s block often involves engagement with those other parts of the writing process which come before you put pen to paper.


1. ‘ I’m terrified at the very thought of writing’

Cause – Perhaps you are just not used to writing, or you are out of recent practice. Maybe you are over-anxious and possibly setting yourself standards which are far too high.

Cure – Limber up and get yourself used to the activity of writing by scribbling something on a scrap of paper or keying in a few words which nobody else will see. Write a letter to yourself, a description of the room you are in – anything just to practise getting words onto paper. Remember that your attempts can be discarded. They are a means to an end, not a product to be retained.

2. ‘I’m not sure what to say‘

Cause – Maybe you have not done enough preparation for the task in hand, and you don’t have any notes to work from and use as a basis for what you want to say. Perhaps you haven’t yet accumulated enough ideas, comments, or materials on the topic you are supposed to be discussing. Possibly you have not thought about the subject for long enough.

Cure – Sort out your ideas before you start writing. Make rough notes on the topics you wish to discuss. These can then be expanded when you are ready to begin. Brainstorm you topic; read about it; put all your preliminary ideas on rough paper, then sift out the best for a working plan. Alternatively, make a start with anything, then be prepared to change it later.

3. ‘My mind goes blank’

Cause – Maybe you have not done enough preparation on the topic in question and you are therefore short of ideas or arguments. Perhaps you do not have rough notes or a working plan to help you formulate a response. Maybe you are frightened of making a false start or saying the wrong thing.

Cure – Make notes for what you intend to do and sort out your ideas in outline first. Try starting yourself off on some scrap paper or a blank screen. You can practise your opening statement and then discard it once you are started. Put down anything that comes into your head. You can always cross it out or change it later.

4. ‘It’s just a problem of the first sentence’

Cause – These can be quite hard to write! There is quite a skill in striking the right note immediately. You may be thinking ‘How can I make an introduction to something which I have not yet written?’ Maybe you have not created a plan and do not therefore know what will follow any opening statement you make. Perhaps you are setting yourself standards which are much too high or unrealistic. Maybe you are fixated on the order of your statements – or just possibly using this as an excuse to put off the moment when you will have to start.

Cure – Leave a blank space at the beginning of what you are going to write. The first sentence can be written later after you have finished the rest. Make a start somewhere else and come back to it later. Alternatively, write any statement you wish, knowing that you will change it later.

5. ‘I’m not quite ready to start yet‘

Cause – This could be procrastination, or it’s possible that you have not quite finished digesting and sorting out your ideas on the topic in question.

Cure – If it is procrastination, then use the warming up procedure of writing something else of no importance just to get yourself into the mood. If it is not, then maybe you need to revise your notes, drum up a few more ideas, or make a working plan to give you a point from which to make a start.

6. ‘I’ve got too much information’

Cause – If you have several pages of notes, then maybe they need to be digested further. Maybe you have not selected the details which are most important, and eliminated anything which is not relevant.

Cure – Digest and edit your material so as to pare it down to what is most essential. Several pages of notes may need to be reduced to just one or two. Don’t try to include everything. Draw up a plan that includes only indispensable items. If your plan is too long, then condense it. Eliminate anything that is not absolutely necessary for the piece of work in hand.

7. ‘I’m just waiting for one small piece of information’

Cause – Maybe you feel that a crucial piece of background reading – a name, or just a date is holding you up. You may be waiting for a book to be returned to the library. But this is often another form of procrastination – making excuses so as not to face the task in hand.

Cure – Make a start without it anyway. You can always leave gaps in your work and add things later. Alternatively, make a calculated guess – which you can change if necessary at a later stage when you have acquired the missing information. Remember that your first draftwill be revised later anyway. Additional pieces of information can be added during the editing process.

8. ‘I’m frightened of producing rubbish’

Cause – Maybe you are being too hard on yourself and setting standards which are unnecessarily high. However, this can sometimes be an odd form of pride, with which some people protect themselves from what they see as the embarrassment of having to go through the process of learning.

Cure – Be prepared to accept a modest achievement at first. And remember that many people under-rate their potential ability. It is very unlikely that anybody else will be over-critical. If you are a student on a course, it is the tutor’s job to help you improve and become more confident.

9. ‘I’m stuck at the planning stage’

Cause – This may be a hidden fear of starting work on the first draft, or it may possibly be a form of perfectionism. It may be that you are making too much of the planning stages, or alternatively that you are stuck for ideas.

Cure – Make a start on the first draft anyway. You can create a first attempt which may even help you to clarify your ideas as you are writing it. This first draft may then be used to help you devise and finalise another plan – which can then be used as the basis for your second or final draft.

10. ‘I’m not sure in what order to put things’

Cause – Maybe there are a number of possibilities, and you are seeking the best order. Perhaps there is no ‘best’ or ‘right’ order. You are probably looking for some coherence or logical plan for your ideas.

Cure – Draw up a number of different possible plans. Lay them out together, compare them, then select the one which seems to offer the best structure. Be prepared to chop and change the order of your information until the most persuasive form of organisation emerges. Make sure that you do this before you start writing, so that you are not trying to solve too many problems at the same time once you begin.

11. ‘It’s bound to contain a mistake somewhere’

Cause – You may be so anxious to produce good work that your fear of making a mistake is producing the ‘block’. Alternatively, this may be a form of striving for the impossible, or setting yourself unreachably high goals so as to create an excuse for not starting.

Cure – Your first efforts should only be a draft, so you can check for mistakes at a later stage. Be prepared to make a start, then deal with any possible errors when you come to re-write the work later. Very few people can write without making mistakes – even professional authors – so there is no need to burden yourself with this block.


Some general guidelines

  • Don’t imagine that you should be able to write impeccably at your first attempt. Most successful writers make several drafts of their work. They edit what they write, correct mistakes, make additions and deletions, and generally re-write extensively. Writing fluently and clearly is a skilled business. Nobody can expect you to have advanced level ability if you are still at the learning stage.
     
  • Don’t just sit staring at the blank piece of paper or the edit screen: it will only make you feel worse. Do something else, then come back to the task. Best of all, write something else – something you know you can write. This will help you to feel more confident.
     
  • Do some different type of writing as a warm-up exercise. Write
    a note or a letter to one of your friends. Re-write some of your earlier work, or just write something for your own amusement. This may help to release you from the blocked condition.
     
  • Don’t try composing in your head if you get stuck. Put down even your scrappiest ideas, so that you can see what you are dealing with. It may help you to identify any problems which are holding you back. If in doubt, put it down anyway. You can always delete it or change it later.
     
  • Get used to the idea of planning and making notes for what you are going to write. Don’t try to work with all the information stored in your head. A sound working plan and good notes will take the strain off you – and will prompt you with ideas, which in turn will prevent any ‘blocks’ developing.
     
  • Be prepared to make two or three attempts at anything you write. The first may not be very good, but it can be corrected, altered, changed – or even thrown away. Nobody need see your first attempts, so you don’t need to worry how bad they are – provided you pass on to a second or a third draft.
     
  • If you feel intimidated or blocked at the edit screen but wish to remain there, one simple tip which you might find helpful is to turn down the brightness on your screen so that you are faced with a blank monitor. You then type anything you
    wish for a while without seeing the results (and trying not to worry what they might be). When you feel ready, turn the brightness back up again and treat the results as just a rough draft which you can either edit – or delete.

© Roy Johnson 2003

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Writing a Research Proposal

April 21, 2014 by Roy Johnson

tutorial, instructions, and a sample research brief

What is a research proposal?

At post-graduate level of education (after a first degree) it is quite common for research tasks to be part of the curriculum. Don’t worry – you are not expected to unearth some hitherto unknown secret of the universe. The research skills you will learn are simply part of the intellectual equipment required by your subject of study.

The research itself may be preceded by the exercise of writing a proposal for the task you are going to undertake. This research proposal is rather like an extended written preparation for the work you are going to do. Its purpose is to show that you can construct a coherent plan which demonstrates that you are aware of what is required.

Your tutor or supervisor will see from your research proposal that you have prepared efficiently for a long piece of work, and that you are conscious of the disciplines required by your subject. It is also important that what you are proposing is capable of being successfully completed in the time and the circumstances at your disposal.

Here are the steps that should be followed in producing a good, sound research proposal – though some of the smaller details will vary according to the subject being studied.


1. Study the research brief

A research brief is the written instructions for the task you have been asked to complete or a description of the project you have been invited to propose. The number of words will be specified. The issues which you are required to discuss or include will be outlined, and any limitations on the scope of the exercise might be flagged up.

Copy out this research brief and its instructions completely in your preparatory notes. Write out the instruction accurately and in detail to show that you have read all the requirements – some of which it might be easy to miss in a casual reading.

The research brief and instructions will not be included in your final research proposal, but they are an integral part of the materials required to produce it.

2. Identify the formal structure of the proposal

You should demonstrate a clear understanding of the structure required in your research proposal. This might be specified by the department in which you are studying, it might be a matter of tradition in your subject, or you might need to create your own structure.

Look at examples of previous proposals that have been successful. Make a note of the principal headings and sub-headings that have been used. Your own headings should be based on and should refer to everything that has been asked for. Construct the outline headings to start planning your proposal.

3. Choose suitable topic(s) for research

Choose a research topic in which you are genuinely interested, otherwise the project work might become tedious. Make sure the topic of the proposal is something that you can actually accomplish. Do not be over-ambitious. The purpose of the research is a check that you can identify an issue or a hypothesis, then test its validity. You are not being asked to be innovative at this level.

Think ahead to the practical problems you might face in gathering your data. Choose a topic that can be modified slightly in case problems arise.

4. Follow academic conventions

Make sure you know the academic conventions of presentation for the subject. Some popular style guides include the Harvard, the Chicago, the PMLA, and the MHRA conventions.

These style guides on academic referencing and citation are designed to show that you can make accurate and consistent use of other people’s work in your own writing. They will also help you to avoid any suggestion of plagiarism.

Follow the conventions required by the system down to the smallest detail. It is easy to lose marks for not following the conventions, because mistakes are easy for tutors and examiners to spot.

5. Organise your materials

Create a separate folder for each part of your written materials and your data. This applies to both paper and digital files. Keep clearly labelled storage systems for your written arguments, data, bibliography, questionnaires, tables, and data analysis. Don’t keep everything in one long document or one folder.

Long pieces of written work deserve to be handled with respect and good organisation. You will also be able to find your work and control it if it’s well organised.

6. Use cloud storage

Create an account with iCloud or Dropbox or Microsoft Drive and store your materials in the cloud. This will reproduce the system of separate folders that exist on your own computer. Dropbox (and the others) will synchronise the work on your computer with copies stored in the cloud, keeping both up to date as you work on them. The copies are stored safely on remote servers. They can be accessed from any computer – including mobile devices. This means you can access your up-to-date documents wherever you happen to be. This system also keeps your materials safe in the event of computer breakdowns.

Copies stored in the cloud are normally password-protected and available only to the account owner (you). However, it is also possible to have shared folders, so if you happen to be working on a joint project, access can be granted to co-workers.

7. Design an outline plan

Use your list of headings (3) to create an outline plan of the research proposal. The proposal does not need to have any substantial content yet, but the outline is a reminder of all the topics you should keep in mind. The order of the items in the plan can be changed later if necessary. You can also work on the generation of your written proposal in any order you wish. It does not have to be composed in the same order as the research will be conducted.

You might find it useful to translate your proposal into some sort of visual flow chart or diagram of events. This will help you to conceptualise the work you are proposing, and it can make clear your intentions for the people who will be assessing your proposal.

Research Proposal

a workflow diagram

8. List background reading

At all times, keep a full bibliographic record of any materials you consult whilst designing your proposal. The bibliography will include text books, articles, journals, web sites, and other sources from which you have quoted or which you have consulted during the composition of your proposal. You should include page numbers for easier retrieval and checking of quotations at a later date. Follow the conventions of bibliographic presentation specified by the style guide you are using (4).

9. Acknowledge the ethics of research

Many types of research now require a formal recognition of the ethical issues which might be involved. This applies to such things as conducting surveys amongst the public; using other people’s data; asking people to complete questionnaires; observing people’s behaviour; or taking samples of public attitudes on controversial topics.

You need to show that you are aware of the possible ethical implications of your research and its methodology. You will also need to indicate what practical steps you intend to take.
Examples of any questionnaires or surveys should be included in your final research proposal submission. A successful proposal might also include a contract of agreement or consent to be used with participants.

10. Make a timetable

Work backwards from the submission deadline. Make a calendar that shows the exact number of days available to you. Allocate time in proportion to the task, and make sure you include all stages of composition – from data gathering and background reading, to writing, editing, and checking the finished proposal.


Sample research proposal brief

Extended research proposal and rationale

Submission date: May 9th, 2014.

Word limit: 4,000 words

Decide on a research question related to Linguistics, Applied Linguistics or Language Teaching, which you would like to explore in your MA dissertation. Bear in mind that the research project needs to be small-scale and realistic to complete within the 3-month dissertation period.

Devise research questions/hypotheses and a research methodology that will allow you to gather data needed to answer your research question/test your hypotheses.

Design and produce appropriate research instruments and data collection procedures.

Write up the research proposal as a short paper with an emphasis on:

  • justification/motivation for your choice of research area
  • research context: understanding of work in the area
  • explanation of the research questions/hypotheses
  • justification for the methodology used
  • reliability and validity issues
  • research ethics
  • timescale for the research
  • awareness of possible limitations of the research

You should make reference to research methodology literature in order to justify your choices throughout the paper. The paper will serve as the basis for a research proposal for the MA dissertation to be undertaken in Semester 3.

Please include a copy of your research instruments in an appendix to your proposal.

© Roy Johnson 2014



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Writing Reports

July 17, 2009 by Roy Johnson

beginner’s guide to report-writing skills

Oxford University Press have just brought out a series of short beginners’ manuals on communication skills. Their emphasis is on compact, no-nonsense advice directly related to issues of everyday life. John Seely’s book on writing reports covers all aspects of the process – from gathering information to presenting it in the most effective way. He starts by describing different types of report and then focuses quite rightly on the importance of pitching the content of a report at its intended audience. He explains the differences between recommendations, proposals, and reports, and shows how to research a topic, how to interview people, and how to record the results.

Writing ReportsThe central portion of the book – which will probably be of most use to beginners – is how to plan a report and give it structure. He also covers often-neglected issues such as the importance of an executive summary and the need to organise details in various appendices. I was glad to see that he emphasises the need to be prepared to make several drafts of any report which is supposed to be important, and he has good advice on the presentation of visual data via graphs, diagrams, tables, and charts.

This is not just aimed at those who write reports for business, but also those who participate in local societies and voluntary groups. They will be glad of the easy look-up advice and sample reports with analytical and critical commentary which is also supplied.

The chapters of this book are short, but almost every page is rich in hints, tips, and quotes in call-out boxes. The strength of this approach is that it avoids the encyclopaedic volume of advice which in some manuals can be quite frightening.

© Roy Johnson 2002

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John Seely, Writing Reports, Oxford: Oxford University Press, 2002, pp.120, ISBN 0198662831


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Written style in essays

August 25, 2009 by Roy Johnson

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1. For most essays your written style should be plain, clear, and straightforward. You should avoid sloppiness and a casual manner. Don’t try to be ‘impressive’, flowery, or emotive. Remember that an essay is an academic exercise, not a piece of ‘creative writing’.

2. Keep in mind that speech and writing are two different forms of communication. Avoid the use of a chatty or conversational tone when writing essays.

3. Avoid the use of contractions such as ‘isn’t’, ‘can’t’, ‘don’t’ which occur in speech but should not be used in formal writing. These terms should be written out in full as ‘is not’, ‘can not’, and ‘do not’.

4. Avoid the use of common abbreviations such as ‘etc.’, ‘e.g.’, ‘&’, ‘i.e.’. If you need to use these expressions, write out the terms in full, as ‘for example’, ‘and’, ‘that is’. [There is a good argument for never using ‘et cetera’: it can easily suggest that you are being lazy.]

5. Avoid using unnecessary jargon (technical terms), clich&eacute (‘leave no stone unturned’), vogue words (‘situation’ or ‘ongoing’), and slang (‘far-out’).

6. Avoid using metaphors you are used to seeing in print or figures of speech which are currently popular. For instance: ‘the bottom line’, ‘a ballpark figure’. (This is one of George Orwell’s rules for avoiding a tired style.)

7. Remember that the common word order (the syntax) of a simple sentence written in English is as follows. If in doubt, adopt this pattern.

subject – verb – object

The cat eats the goldfish
We are the best team

8. Avoid starting sentences with words such as ‘Again’, ‘Although’, ‘But’, ‘And’, ‘Also’, and ‘With’. These words are conjunctions, which belong in the ‘middle’ of a sentence, not at its beginning.

9. Good style is usually connected with the need for precise punctuation and clearly expressed ideas. The following example shows a sloppily written argument transformed by just the removal of two commas and the addition of a full stop. This creates two shorter but clear sentences instead of one which is very confused.

bad
Smoking became as socially acceptable as drinking, in all classes of society, mostly associated with men until the second world war when women began to smoke openly, in public shocking older members of their sex.

better
Smoking became as socially acceptable as drinking in all classes of society. It was mainly associated with men until the Second World War when women began to smoke openly in public, shocking older members of their sex.

10. Try to avoid the awkward ‘he or she’, the ugly ‘he/she’, and the crass ‘s/he’. These formulations are sometimes used to solve the problems of gender references.

awkward
Candidates should note that any employer is obliged to follow Equal Opportunities policies when he/she is interviewing applicants.

11. The simple solution to this problem is to use the plural form:

better
Candidates should note that all employers are obliged to follow Equal Opportunities policies when they are interviewing applicants.

12. An essay which is written in a sparkling and attractive style will obviously be more interesting to read than one which plods along in a dull manner. However, you should be very cautious about creative or decorative flourishes in academic writing. Jokes, bold metaphors, and even figures of speech can easily seem mannered. If in doubt, stick to clear, plain language.

© Roy Johnson 2003

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