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free guidance notes on writing skills and English Language, sample pages, How-to guides, and study resources

free guidance notes on writing skills and English Language, sample pages, How-to guides, and study resources

Word limits in essays

August 23, 2009 by Roy Johnson

sample from HTML program and PDF book

1. You should make every effort to stay within any word limits that have been set for an essay assignment. One important part of the exercise is that you should produce an answer to the question within set limits.

2. You will not normally be penalised if your essay is a little too short – so long as your argument is written in a concise style and you have covered all the topics which a full answer requires.

3. Similarly, an essay that is just slightly too long will not normally be penalised – so long as all your arguments are relevant to the point of the question.

4. However, you should avoid producing essays which greatly exceed the word limit. The longer you go on writing, the more likely you are to stray away from the point of the question. You will not normally be rewarded just for the quantity you produce.

5. An essay which seriously exceeds the word limit (say, by more than twenty or thirty percent) could be returned to you by your tutor as unacceptable. The argument could be made that you are not staying within the set limits, and you are possibly taking an unfair advantage over other students who have stayed within them.

6. Quotations should not normally be counted as part of the word limit – but the total amount of material from secondary sources should be so small that the proportion is insignificant.

7. You do not need to make a detailed count of every word (or pencil totals in the margin as ‘proof’). Use the word-count feature of
your word-processor to get an idea of the total. If it doesn’t have a counter, just make the following calculation for a rough estimate of your total word count:

words per line × lines per page × pages

Too long

8. If an essay is too long before you produce your final draft, its length may be reduced by rigorous editing. Consider some of the following possibilities.

9. Eliminate any repetitions in your basic argument. If you cover the same point from more than one perspective, retain only the most important parts of the discussion, and delete the others.

10. You might consider shortening your introduction, certainly if goes on for much more than 200 words. In some extreme cases it might even be better to go straight to your argument.

11. Check your prose style and try to make the expression of your argument as concise as possible. If necessary, shorten the length of your sentences by removing any words which are not essential to the argument. Cut out anything which introduces a conversational tone.

12. Reduce the number of illustrative examples. Each major point of your argument should normally be illustrated by one or [at the most] two examples of evidence which are then analysed or discussed. If you have more, you should just retain the most convincing and relevant. Eliminate the others.

13. Shorten any illustrative quotations to the absolute minimum. Most essays should not need long quotations from secondary sources – if only because it is your own argument which is more important. Select just those few words which make your point.

Too short

14. If on the other hand your final efforts have produced an essay which is shorter than the required length, you obviously need to do some extra work on it. Consider the following steps.

15. Go back to the start of the essay planning process and generate more ideas and topics on the subject in question. Try to think of new approaches or aspects of the subject which you might have ignored or forgotten.

15. Look closely at the question again. Ask yourself if you have followed all its instructions and covered all that it has asked for.

16. Make sure that you have provided an explanatory introduction and conclusion to the essay. Don’t waffle just for the sake of filling up the space. Introduce your argument succinctly and make sure that you have explained its relevance to the original question.

17. It might be that you have produced an argument which is not well enough illustrated by examples which are analysed and discussed. Make sure that you have sufficient evidence and explanatory examples to prove your point. Do not let an argument stand alone without proof.

18. Make sure that you have explained the relevance of your argument to the question which was originally posed. In other words, you must demonstrate the connection between your examples and the subject in question.

© Roy Johnson 2003

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Word-processors for writing essays

August 25, 2009 by Roy Johnson

sample from HTML program and PDF book

1. The advantages of using word-processors for writing essays are overwhelming. They offer editing and re-writing tools, spelling-checkers and grammar-checkers, plus many features for improved layout and presentation.

2. If you are only just starting to use a word-processor and still producing handwritten essays, don’t feel disadvantaged. Keep in mind however (as an encouragement) that as presentation standards are forced up by word-processors, tutors are likely to become less and less tolerant of untidy work.

3. The main advantage of a computer when writing essays is that it allows you unlimited scope for re-writing and editing what you produce. You may start out with only a sketchy outline, but to this you can add extra examples, delete mistakes, and move paragraphs around to improve your argument. You are able to build up to the finished product in as many stages as you wish.

4. At first you might continue to produce your first draft in handwritten form, then transfer it into your computer at the keyboard. You can then edit what you have written, either on screen or by printing out what you have produced. This is quite common for beginners.

5. You will probably feel a strong desire to see everything printed out as soon as possible. Later however, with experience, you might edit on screen, only printing out the finished version. Most recent word-processors allow you to see on screen what the finished document will look like.

6. Before you print out your final document, make sure to leave plenty of blank space around the text so that your tutor can write detailed comments on what you have produced. Take the trouble to set wide margins, and follow the guidelines for good page layout and presentation.

7. The word-processor will produce your documents very neatly, but will probably do so by using single line spacing. Even though you are likely to be pleased by the neatness, learn how to set for one-and-a-half or double spacing so that your tutor is still able to make helpful additions and corrections between the lines of text.

8. If your word-processor has a spell-checking facility, then use it before you print out your document. But remember that it is unlikely to recognise specialist terms and unusual names such as ‘Schumacher’, ‘Derrida’, or ‘Nabokov’. These will not be in the processor’s memory. You will have to check the correct spelling of these yourself, as you will any other unusual words.

9. Remember too that a spell-checker will not make any distinction between ‘They washed their own clothes’ and ‘They washed there own clothes’, because the word ‘there’ is spelled correctly even though it is being used ungrammatically in this sentence. Use your grammar-checker [if you have one] to locate such problems.

10. Use italics to indicate the titles of books. (Reserve bold for special emphasis.) It is important that you are consistent throughout your document.

A.J.P. Taylor, The Origins of the Second World War, London: Penguin, 1987.

11. Take full advantage of indenting to regularise your presentation of quotations. Use double indentation for those longer quotations which would otherwise occupy more than two or three lines of the text in your essay. Try to be consistent throughout.

12. Advanced users may well be tempted to take advantage of automatic footnoting. Word-processors can remove all the headaches from this procedure. However, do not clutter your text with them just for the sake of showing off your command of the technology.

13. In most cases, the size of font chosen should be eleven or twelve points. This will be easy to read, and will appear proportionate to its use, when printed out on A4 paper.

14. Choose a font with serifs (such as ‘Times New Roman’ or ‘Garamond’) for the body of an essay text. Avoid the use of sans-serif fonts (such as ‘Arial’ or ‘Helvetica’): these make reading difficult. Avoid using display fonts (such as ‘Poster’ or ‘Showtime’) altogether. These are designed for advertising.

15. Long quotations (where necessary) should normally be set in the same font as the body of the text, but the size may be reduced by one or two points. This draws attention to the fact that it is a quotation from a secondary source. Alternatively (or in addition) it may be set in a slightly different font.

16. If your word-processor automatically hyphenates words at the end of a line, take care to read through the work and eliminate any howlers such as ‘the-rapist’ and ‘thin-king’.

17. In laying out your pages, you should avoid creating paragraphs which start on the last line of a page or which finish on the first of the next. (These are called, in the jargon of the printing trade, ‘Widows and Orphans’). The solution to this problem is to control the number of lines on a page so as to push the text forward. An extra space at the bottom of a page is more acceptable than just one or two lines of text at the top of the next.

18. Titles, main headings, or essay questions may be presented in either a slightly larger font size than the body of the text, or they may be given emphasis by the use of bold.

19. Don’t use continuous capital letters in a title, heading, or question. In addition [even though many people think it is good practice] there should be no need at all to underline. If something is a title, a heading or a question at the top of an essay, then the larger font, and the use of bold should be enough to give it emphasis and importance.

20. Don’t forget to put your name and student ID number on any work you submit.

© Roy Johnson 2003

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Writer’s block – how to overcome it

August 25, 2009 by Roy Johnson

sample from HTML program and PDF book

1. Writer’s block is much more common than many people imagine. When faced with the task of producing a piece of writing, many people develop a mental block. It can be like a state of panic, emptiness, paralysis – or just a sheer inability to get started. You simply cannot make the pen move across the page or type the words at the keyboard. After agonizing for a while you might just squeeze out a few words, but then immediately delete them again – and you are back where you started.

2. Suddenly all sorts of other tasks seem very attractive – going shopping, or just taking the dog for a walk. You desperately want to write your essay or report, and you may even have a deadline to meet. But the last thing you can bring yourself to do is start writing. And the longer you worry about it, the more intractable the problem seems to become.

3. If you sometimes feel like this, here is the first piece of good news. It is a very common problem. Even experienced writers sometimes suffer from it. Do not think that you are the only person in the world who has ever encountered such a difficulty. What you need to know is how to get out of the blocked condition.

4. Most people read as part of their everyday lives, even if it is only glancing through newspapers and the occasional magazine. In doing so they keep their reading skills sharpened. Some of them may even develop it further by an active habit of reading. However, there are a lot of people who have hardly any need to write at all, and this skill is allowed to go rusty or even wither away. They simply become out of practice.

5. There are also a series of other possible reasons – many of them psychological in origin. Others may be connected with simple factors such as lack of preparation, or the common but rather misguided assumption that it is possible to write successfully at the first attempt.

6. The notes which follow are a series of the most common statements made by people suffering from writer’s block. This should help you identify your own case if you have this problem. Then there follow explanations of one or two of the most probable causes for the condition – followed by tips on how to effect a cure.

7. Read through all the examples given. It will help you to understand that overcoming writer’s block often involves engagement with those other parts of the writing process which come before you put pen to paper.


1. ‘ I’m terrified at the very thought of writing’

Cause – Perhaps you are just not used to writing, or you are out of recent practice. Maybe you are over-anxious and possibly setting yourself standards which are far too high.

Cure – Limber up and get yourself used to the activity of writing by scribbling something on a scrap of paper or keying in a few words which nobody else will see. Write a letter to yourself, a description of the room you are in – anything just to practise getting words onto paper. Remember that your attempts can be discarded. They are a means to an end, not a product to be retained.

2. ‘I’m not sure what to say‘

Cause – Maybe you have not done enough preparation for the task in hand, and you don’t have any notes to work from and use as a basis for what you want to say. Perhaps you haven’t yet accumulated enough ideas, comments, or materials on the topic you are supposed to be discussing. Possibly you have not thought about the subject for long enough.

Cure – Sort out your ideas before you start writing. Make rough notes on the topics you wish to discuss. These can then be expanded when you are ready to begin. Brainstorm you topic; read about it; put all your preliminary ideas on rough paper, then sift out the best for a working plan. Alternatively, make a start with anything, then be prepared to change it later.

3. ‘My mind goes blank’

Cause – Maybe you have not done enough preparation on the topic in question and you are therefore short of ideas or arguments. Perhaps you do not have rough notes or a working plan to help you formulate a response. Maybe you are frightened of making a false start or saying the wrong thing.

Cure – Make notes for what you intend to do and sort out your ideas in outline first. Try starting yourself off on some scrap paper or a blank screen. You can practise your opening statement and then discard it once you are started. Put down anything that comes into your head. You can always cross it out or change it later.

4. ‘It’s just a problem of the first sentence’

Cause – These can be quite hard to write! There is quite a skill in striking the right note immediately. You may be thinking ‘How can I make an introduction to something which I have not yet written?’ Maybe you have not created a plan and do not therefore know what will follow any opening statement you make. Perhaps you are setting yourself standards which are much too high or unrealistic. Maybe you are fixated on the order of your statements – or just possibly using this as an excuse to put off the moment when you will have to start.

Cure – Leave a blank space at the beginning of what you are going to write. The first sentence can be written later after you have finished the rest. Make a start somewhere else and come back to it later. Alternatively, write any statement you wish, knowing that you will change it later.

5. ‘I’m not quite ready to start yet‘

Cause – This could be procrastination, or it’s possible that you have not quite finished digesting and sorting out your ideas on the topic in question.

Cure – If it is procrastination, then use the warming up procedure of writing something else of no importance just to get yourself into the mood. If it is not, then maybe you need to revise your notes, drum up a few more ideas, or make a working plan to give you a point from which to make a start.

6. ‘I’ve got too much information’

Cause – If you have several pages of notes, then maybe they need to be digested further. Maybe you have not selected the details which are most important, and eliminated anything which is not relevant.

Cure – Digest and edit your material so as to pare it down to what is most essential. Several pages of notes may need to be reduced to just one or two. Don’t try to include everything. Draw up a plan that includes only indispensable items. If your plan is too long, then condense it. Eliminate anything that is not absolutely necessary for the piece of work in hand.

7. ‘I’m just waiting for one small piece of information’

Cause – Maybe you feel that a crucial piece of background reading – a name, or just a date is holding you up. You may be waiting for a book to be returned to the library. But this is often another form of procrastination – making excuses so as not to face the task in hand.

Cure – Make a start without it anyway. You can always leave gaps in your work and add things later. Alternatively, make a calculated guess – which you can change if necessary at a later stage when you have acquired the missing information. Remember that your first draftwill be revised later anyway. Additional pieces of information can be added during the editing process.

8. ‘I’m frightened of producing rubbish’

Cause – Maybe you are being too hard on yourself and setting standards which are unnecessarily high. However, this can sometimes be an odd form of pride, with which some people protect themselves from what they see as the embarrassment of having to go through the process of learning.

Cure – Be prepared to accept a modest achievement at first. And remember that many people under-rate their potential ability. It is very unlikely that anybody else will be over-critical. If you are a student on a course, it is the tutor’s job to help you improve and become more confident.

9. ‘I’m stuck at the planning stage’

Cause – This may be a hidden fear of starting work on the first draft, or it may possibly be a form of perfectionism. It may be that you are making too much of the planning stages, or alternatively that you are stuck for ideas.

Cure – Make a start on the first draft anyway. You can create a first attempt which may even help you to clarify your ideas as you are writing it. This first draft may then be used to help you devise and finalise another plan – which can then be used as the basis for your second or final draft.

10. ‘I’m not sure in what order to put things’

Cause – Maybe there are a number of possibilities, and you are seeking the best order. Perhaps there is no ‘best’ or ‘right’ order. You are probably looking for some coherence or logical plan for your ideas.

Cure – Draw up a number of different possible plans. Lay them out together, compare them, then select the one which seems to offer the best structure. Be prepared to chop and change the order of your information until the most persuasive form of organisation emerges. Make sure that you do this before you start writing, so that you are not trying to solve too many problems at the same time once you begin.

11. ‘It’s bound to contain a mistake somewhere’

Cause – You may be so anxious to produce good work that your fear of making a mistake is producing the ‘block’. Alternatively, this may be a form of striving for the impossible, or setting yourself unreachably high goals so as to create an excuse for not starting.

Cure – Your first efforts should only be a draft, so you can check for mistakes at a later stage. Be prepared to make a start, then deal with any possible errors when you come to re-write the work later. Very few people can write without making mistakes – even professional authors – so there is no need to burden yourself with this block.


Some general guidelines

  • Don’t imagine that you should be able to write impeccably at your first attempt. Most successful writers make several drafts of their work. They edit what they write, correct mistakes, make additions and deletions, and generally re-write extensively. Writing fluently and clearly is a skilled business. Nobody can expect you to have advanced level ability if you are still at the learning stage.
     
  • Don’t just sit staring at the blank piece of paper or the edit screen: it will only make you feel worse. Do something else, then come back to the task. Best of all, write something else – something you know you can write. This will help you to feel more confident.
     
  • Do some different type of writing as a warm-up exercise. Write
    a note or a letter to one of your friends. Re-write some of your earlier work, or just write something for your own amusement. This may help to release you from the blocked condition.
     
  • Don’t try composing in your head if you get stuck. Put down even your scrappiest ideas, so that you can see what you are dealing with. It may help you to identify any problems which are holding you back. If in doubt, put it down anyway. You can always delete it or change it later.
     
  • Get used to the idea of planning and making notes for what you are going to write. Don’t try to work with all the information stored in your head. A sound working plan and good notes will take the strain off you – and will prompt you with ideas, which in turn will prevent any ‘blocks’ developing.
     
  • Be prepared to make two or three attempts at anything you write. The first may not be very good, but it can be corrected, altered, changed – or even thrown away. Nobody need see your first attempts, so you don’t need to worry how bad they are – provided you pass on to a second or a third draft.
     
  • If you feel intimidated or blocked at the edit screen but wish to remain there, one simple tip which you might find helpful is to turn down the brightness on your screen so that you are faced with a blank monitor. You then type anything you
    wish for a while without seeing the results (and trying not to worry what they might be). When you feel ready, turn the brightness back up again and treat the results as just a rough draft which you can either edit – or delete.

© Roy Johnson 2003

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Writers’ and Artists’ Yearbook

May 25, 2009 by Roy Johnson

best-selling guide to publishers, agents, and outlets

If you’ve just finished producing your masterpiece, this writer’s yearbook will help you to bring it to the marketplace. It’s a well-established reference guide for writers, journalists, photographers, and other people in the creative arts. The heart of the book is its amazingly comprehensive listings. It offers full contact details of publishers, agents, and institutions who deal with writers and creative arts people. The lists cover the UK and US, as well as other English-speaking countries.

Writers & Artists YearbookIn recent years, short essays have been added to each section offering advice to would-be writers and media workers. Pay attention to these: they’re written by professionals with experience and a proven track record. The information they offer will repay the price of the book ten times over. They cover fiction and poetry; drama scripts for TV, radio, theatre, and film; graphic illustration and design; plus photography and music. The other features which make it useful are general information on publishing methods, copyright and libel, income tax and allowances, and a particularly useful list of annual competitions and their prizes.

Bonus items seem to be added with each edition – such as a list of the highest earning books of the previous year, specialist literary agents, how to prepare and submit a manuscript, and even (if the worst comes to the worst) how to claim social security benefits. The latest edition also includes sections on e-publishing, ghostwriting, distribution, adaptation, and digital imaging.

Additions to the latest edition include: Self-publishing; How to publicise your book; How to get an agent’s attention: Getting cartoons published; Blogging; Crime writing; and Can you recommend an agent?

Like many other reference books, it represents very good value for money in terms of bulk information – but more importantly it’s information which is reliable, up-to-date, and difficult to locate elsewhere.

If you have any serious intention of entering the commercial market as a writer or someone working in one of the other creative arts – then this is a book which you will need sooner or later. It’s no wonder that it sits near the top of the Amazon ratings all the year round.

© Roy Johnson 2012

Writers' and Artists' Yearbook   Buy the book at Amazon UK

Writers' and Artists' Yearbook   Buy the book at Amazon US


Writers’ & Artists’ Yearbook, London: A & C Black (issued annually) pp.816, ISBN: 1408192195


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Writing – how to understand it

September 14, 2009 by Roy Johnson

sample page – English Language software

Writing – definition

redbtn Writing is the use of visual symbols which act as a code for communication between individuals or groups.

redbtn Writing and speech are the two main language varieties.


Examples

redbtn Writing is a material form of communication which can comprise:

handwriting on paper
carving on wood, stone, or metal
electronic writing on screen or disk
printed lettering on public signs


Use

writing Writing and speech should usefully be regarded as two entirely separate systems.

redbtn Writing has to be acquired as a skill in the same way as driving, sewing and cooking are learnt.

redbtn Speech is acquired by means of innate programming, in the same way as we grow taller or acquire a second set of teeth.

redbtn The code of written language consists of letter-forms [the alphabet] used to form a visual approximation of spoken words.

redbtn These words are formed in accordance with the conventions of spelling, then combined using the rules of grammar and syntax to form meaningful statements.

redbtn Writing is a code or a set of symbols which serve to produce material forms of communication.

redbtn It is interesting to consider the differences between speech and writing:

redbtn Writing can be preserved indefinitely, whereas speech is transient unless it is deliberately recorded.

redbtn Writing is usually a solitary act of communication, whereas speech is a social act.

redbtn Writing expects a delay in reply, whereas speech usually solicits an immediate response.

redbtn Writing does not contain non-verbal gesture, whereas speech employs non-verbal gesture constantly.

redbtn Writing is often drafted, so that the audience receives an edited version. With speech, the audience hears the first attempt with all its faulty starts, hesitations, contradictions and corrections.

redbtn Writing is pre-planned, whereas speech is usually spontaneous.

redbtn Writing and speech have discrete functions in society. Speech is more appropriate for some purposes, whereas writing is more appropriate for others.

  • a lengthy shopping list is better written down
  • a job interview is better conducted verbally, but accompanied by written notes
  • a wedding invitation is usually written because it contains lots of factual details

redbtn No language can have an exact correlationship in terms of its speech and its writing. English is no exception to this principle.

redbtn It is important to appreciate [and worth repeating] that writing is an arbitrary code and as such is learnt separately from speech.

redbtn A competent literate person usually has little difficulty in reading, comprehension, or pronunciation.

redbtn One important reason for the disparity between pronunciation and spelling is the fact that written language stays relatively fixed, whereas the spoken language is always developing rapidly.

redbtn The spoken language is alive, and therefore grows and develops from moment to moment. Pronunciation styles alter and shift, as does the lexicon of the language. Terms and idioms are imported from various societies whose pronunciation differs greatly from our own.

Self-assessment quiz follows >>>

© Roy Johnson 2004


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Writing a Research Proposal

April 21, 2014 by Roy Johnson

tutorial, instructions, and a sample research brief

What is a research proposal?

At post-graduate level of education (after a first degree) it is quite common for research tasks to be part of the curriculum. Don’t worry – you are not expected to unearth some hitherto unknown secret of the universe. The research skills you will learn are simply part of the intellectual equipment required by your subject of study.

The research itself may be preceded by the exercise of writing a proposal for the task you are going to undertake. This research proposal is rather like an extended written preparation for the work you are going to do. Its purpose is to show that you can construct a coherent plan which demonstrates that you are aware of what is required.

Your tutor or supervisor will see from your research proposal that you have prepared efficiently for a long piece of work, and that you are conscious of the disciplines required by your subject. It is also important that what you are proposing is capable of being successfully completed in the time and the circumstances at your disposal.

Here are the steps that should be followed in producing a good, sound research proposal – though some of the smaller details will vary according to the subject being studied.


1. Study the research brief

A research brief is the written instructions for the task you have been asked to complete or a description of the project you have been invited to propose. The number of words will be specified. The issues which you are required to discuss or include will be outlined, and any limitations on the scope of the exercise might be flagged up.

Copy out this research brief and its instructions completely in your preparatory notes. Write out the instruction accurately and in detail to show that you have read all the requirements – some of which it might be easy to miss in a casual reading.

The research brief and instructions will not be included in your final research proposal, but they are an integral part of the materials required to produce it.

2. Identify the formal structure of the proposal

You should demonstrate a clear understanding of the structure required in your research proposal. This might be specified by the department in which you are studying, it might be a matter of tradition in your subject, or you might need to create your own structure.

Look at examples of previous proposals that have been successful. Make a note of the principal headings and sub-headings that have been used. Your own headings should be based on and should refer to everything that has been asked for. Construct the outline headings to start planning your proposal.

3. Choose suitable topic(s) for research

Choose a research topic in which you are genuinely interested, otherwise the project work might become tedious. Make sure the topic of the proposal is something that you can actually accomplish. Do not be over-ambitious. The purpose of the research is a check that you can identify an issue or a hypothesis, then test its validity. You are not being asked to be innovative at this level.

Think ahead to the practical problems you might face in gathering your data. Choose a topic that can be modified slightly in case problems arise.

4. Follow academic conventions

Make sure you know the academic conventions of presentation for the subject. Some popular style guides include the Harvard, the Chicago, the PMLA, and the MHRA conventions.

These style guides on academic referencing and citation are designed to show that you can make accurate and consistent use of other people’s work in your own writing. They will also help you to avoid any suggestion of plagiarism.

Follow the conventions required by the system down to the smallest detail. It is easy to lose marks for not following the conventions, because mistakes are easy for tutors and examiners to spot.

5. Organise your materials

Create a separate folder for each part of your written materials and your data. This applies to both paper and digital files. Keep clearly labelled storage systems for your written arguments, data, bibliography, questionnaires, tables, and data analysis. Don’t keep everything in one long document or one folder.

Long pieces of written work deserve to be handled with respect and good organisation. You will also be able to find your work and control it if it’s well organised.

6. Use cloud storage

Create an account with iCloud or Dropbox or Microsoft Drive and store your materials in the cloud. This will reproduce the system of separate folders that exist on your own computer. Dropbox (and the others) will synchronise the work on your computer with copies stored in the cloud, keeping both up to date as you work on them. The copies are stored safely on remote servers. They can be accessed from any computer – including mobile devices. This means you can access your up-to-date documents wherever you happen to be. This system also keeps your materials safe in the event of computer breakdowns.

Copies stored in the cloud are normally password-protected and available only to the account owner (you). However, it is also possible to have shared folders, so if you happen to be working on a joint project, access can be granted to co-workers.

7. Design an outline plan

Use your list of headings (3) to create an outline plan of the research proposal. The proposal does not need to have any substantial content yet, but the outline is a reminder of all the topics you should keep in mind. The order of the items in the plan can be changed later if necessary. You can also work on the generation of your written proposal in any order you wish. It does not have to be composed in the same order as the research will be conducted.

You might find it useful to translate your proposal into some sort of visual flow chart or diagram of events. This will help you to conceptualise the work you are proposing, and it can make clear your intentions for the people who will be assessing your proposal.

Research Proposal

a workflow diagram

8. List background reading

At all times, keep a full bibliographic record of any materials you consult whilst designing your proposal. The bibliography will include text books, articles, journals, web sites, and other sources from which you have quoted or which you have consulted during the composition of your proposal. You should include page numbers for easier retrieval and checking of quotations at a later date. Follow the conventions of bibliographic presentation specified by the style guide you are using (4).

9. Acknowledge the ethics of research

Many types of research now require a formal recognition of the ethical issues which might be involved. This applies to such things as conducting surveys amongst the public; using other people’s data; asking people to complete questionnaires; observing people’s behaviour; or taking samples of public attitudes on controversial topics.

You need to show that you are aware of the possible ethical implications of your research and its methodology. You will also need to indicate what practical steps you intend to take.
Examples of any questionnaires or surveys should be included in your final research proposal submission. A successful proposal might also include a contract of agreement or consent to be used with participants.

10. Make a timetable

Work backwards from the submission deadline. Make a calendar that shows the exact number of days available to you. Allocate time in proportion to the task, and make sure you include all stages of composition – from data gathering and background reading, to writing, editing, and checking the finished proposal.


Sample research proposal brief

Extended research proposal and rationale

Submission date: May 9th, 2014.

Word limit: 4,000 words

Decide on a research question related to Linguistics, Applied Linguistics or Language Teaching, which you would like to explore in your MA dissertation. Bear in mind that the research project needs to be small-scale and realistic to complete within the 3-month dissertation period.

Devise research questions/hypotheses and a research methodology that will allow you to gather data needed to answer your research question/test your hypotheses.

Design and produce appropriate research instruments and data collection procedures.

Write up the research proposal as a short paper with an emphasis on:

  • justification/motivation for your choice of research area
  • research context: understanding of work in the area
  • explanation of the research questions/hypotheses
  • justification for the methodology used
  • reliability and validity issues
  • research ethics
  • timescale for the research
  • awareness of possible limitations of the research

You should make reference to research methodology literature in order to justify your choices throughout the paper. The paper will serve as the basis for a research proposal for the MA dissertation to be undertaken in Semester 3.

Please include a copy of your research instruments in an appendix to your proposal.

© Roy Johnson 2014



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Writing for magazines

October 1, 2009 by Roy Johnson

a selection of resources reviewed

Writing for magazines can be both more profitable and less time-consuming than other forms of journalism. But you need to identify your topic of interest and match it to the most suitable publication. These guides will help you to get an idea of the marketplace.

How to Write Articles for Newspapers and Magazines
This guide contains ten chapters dealing with getting started (generating ideas and focusing on the subject), gathering information (fact versus opinion, observation, interview), writing the effective article lead, and a sample query letter when suggesting an article to a publisher. It explains how to write newsworthy and interesting articles, how to do research, journalistic techniques, interviewing strategies, and common grammar, usage, and spelling errors.
Buy the book from Amazon UK
Buy the book from Amazon US

 
Writers & Artists Yearbook The Writers’ and Artists’ Year Book
It doesn’t matter which branch of journalism, creative writing, or media publishing you wish to pursue, before you have gone very far you will need this book. It’s a compendium of contact details for agents, agencies, editiorial offices, and publishers in all fields. Book and magazine publishers, newspapers, theatrical agents, picture agencies, and publicists. Plus there are essays written by professional writers on everything from selling your manuscripts to dealing with tax problems when you win the Booker Prize. Updated every year.
Buy the book from Amazon UK
Buy the book from Amazon US

The Freelance Writer’s Handbook
The subtitle to this guide probably explains its popularity – How to Make Money and Enjoy your Life. Now in a fully updated third edition, this is the essential book for everyone who dreams of making money from their writing. It will appeal to all aspiring writers, whether they want to write as a full time profession, or simply to supplement their existing income through writing. This inspiring guide will also benefit professional writers and journalists who want ideas on how to find new markets for their work.
Buy the book from Amazon UK
Buy the book from Amazon US

The Successful Writer’s Guide to Publishing Magazine Articles
This guide gives you the latest trends, how-to instruction, and marketing essentials to write for magazines. If you want to make your dream of extra income, having your own business, seeing your name in print and/or becoming a writer, writing for magazines will do it for you. All you have to do is write and follow some simple recommendations – and of course practise your writing skills.
Buy the book from Amazon UK
Buy the book from Amazon US

The Complete Idiot’s Guide to Publishing Magazine Articles
The title sounds slightly offensive, but in fact the advice on offer here is very sensible. It provides advice to aspiring journalists on how to write effective feature articles, and explains how to sell the articles to newspapers, magazines, and trade publications. Suitable for beginners, it explains how to survive as a freelance writer.
Buy the book from Amazon UK
Buy the book from Amazon US

Writing Feature Articles: A Practical Guide to Methods and Markets
This shows you how to write articles for a wide variety of newspapers and magazines. It analyses a variety of published articles to show what makes them succeed for their audiences. The book provides information on: formulating and developing ideas; studying the markets and shaping ideas to fit them; researching and organizing material; and matching language and style to the subject matter.
Buy the book from Amazon UK
Buy the book from Amazon US

You Can Write for Magazines
From local publications to national magazines, Greg Daugherty takes the mystery out of magazine article writing. Starting with an introduction on how magazines work, the book shows how to land assignments and avoid common mistakes. He also covers technical details such as how manuscripts should be formatted. Concise and readable.
Buy the book from Amazon UK
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Writing for Magazines
This guide discusses surveying the field, ideas, research, style and structure, selling work, interviewing, supplying pictures and problem solving. It includes a section on electronic aids for the magazine writer. Written mainly for the novice writer. Jill Dick gives hints and tips on how to generate ideas for articles, which markets to aim for, how to start your research, and much more.
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The Magazine Writer’s Handbook
For all writers of magazine articles and short stories, this guide provides detailed information about 70 British magazines and comments on many more. The author examines typical issues and offers clear and concise information on many aspects, including subject, readership and payment. There’s also a pre-submission checklist and an expanded chapter listing the ‘small press’ magazines.
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© Roy Johnson 2009


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Filed Under: How-to guides, Journalism, Publishing, Writing Skills, Writing Skills Tagged With: Journalism, Magazines, Publishing, Writing skills

Writing for newspapers

October 1, 2009 by Roy Johnson

a  selection of resources reviewed

Writing for newspapers is probably the hardest form of journalism to break into. That’s because newspapers have traditionally been run by ‘closed shop’ unions. They are now also threatened by falling sales as digital publishing grows. But that means they will be forced to rely on freelance writers as they shed staff. These guides will give you invaluable advice on how to deal with editors and newsrooms.

Writing for NewspapersThe Writers’ and Artists’ Year Book
It doesn’t matter which branch of journalism, creative writing, or media publishing you wish to pursue, before you have gone very far you will need this book. It’s a compendium of full contact details for agents, agencies, editiorial offices, and publishers in all fields. Book and magazine publishers, newspapers, theatrical agents, picture agencies, and publicists. Plus there are essays written by professional writers on everything from selling your manuscripts to dealing with tax problems when you win the Booker Prize. It’s updated every year.
Buy the book from Amazon UK
Buy the book from Amazon US

Freelance Writing for Newspapers
This deals with the importance of marketing and knowing your readers, first contact with editors, how to write regular columns and features, reviewing, interviewing and meeting deadlines – and how to acquire an inexhaustible flow of ideas. There is information on the essential business of writing including rights (and wrongs), tax, plagiarism, keeping records, rates of pay (and how to get paid), syndication, the power of the press, official organizations to help you, and more. Detailed chapters cover style, research, making the Internet work for you and the rewards of rewriting.
Buy the book from Amazon UK
Buy the book from Amazon US

The Freelance Writer’s Handbook
It’s the subtitle which makes this book so popular – How to Make Money and Enjoy your Life. Now in a fully updated third edition, this is the essential book for everyone who dreams of making money from their writing. It will appeal to all aspiring writers, whether they want to write as a full time profession, or simply to supplement their existing income through writing. This inspiring guide will also benefit professional writers and journalists who want ideas on how to find new markets for their work.
Buy the book from Amazon UK
Buy the book from Amazon US

The Elements of Journalism
This sets out the fundamental questions that all journalists face as they compile their stories. Is journalism’s first obligation the truth? How should journalists exercise their personal conscience? Must its practitioners maintain their independence from those they cover? This is looking at the basic principles of journalism, rather than ‘how to do it’ or how to get published.
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Print Journalism
This is a collection of essays by former journalists all now teaching in universities. They cover all aspects of newspapers, magazines, and journals: who owns them; how they work; and how to write for them. Would-be journalists are given a detailed breakdown of news features, and more importantly how to successfully pitch your ideas to editors, then how to write them if and when they are accepted. Also included is a detailed look at reporting, how news is gathered, the role of editors, and how to make your own writing as a freelancer more likely to be successful. This covers its subject from A to Z.
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Essential English for Journalists, Editors, and Writers
Written by former Sunday Times editor Harold Evans, this is an excellent guide to improving the efficiency of your writing by what he calls ‘a process of editorial selection, text editing, and presentation’. He describes the various responsibilities for writing in the newsroom, but then settles down to his main subject – the crafting of good prose – where he is quite clearly at home. There’s plenty of good advice on sentence construction, editing for clarity, choice of vocabulary, avoiding obscurity and abstraction, plus eliminating vagueness and cliche. It’s a book packed with practical examples, written by a very experienced professional.
Buy the book from Amazon UK
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How to Write Articles for Newspapers and Magazines
This contains ten chapters dealing with getting started (generating ideas & focusing on the subject), gathering information (fact vs. opinion, observation, interview), writing the
effective article lead, and a sample query letter when suggesting an article to a publisher. This little book really is focused on how to get published.
Buy the book from Amazon UK
Buy the book from Amazon US

The Complete Idiot’s Guide to Publishing Magazine Articles
This offers advice to aspiring journalists on how to write effective feature articles, and explains how to sell the articles to newspapers, magazines, and trade publications. Suitable for beginners, it explains how to survive as a freelance writer. Take the mystery out of selling your ideas to magazine, newspapers, and web sites by reading this book. It explains who hires writers, what editors want from freelancers, how much you can expect to be paid, how you can write effective query and pitch letters, and how the Internet can help your writing career take off.
Buy the book from Amazon UK
Buy the book from Amazon US

Writing Feature Articles: A Practical Guide to Methods and Markets
This shows you how to write articles for a wide variety of newspapers and magazines, and examines the different techniques required. It analyses a variety of published articles to show what makes them succeed for their audiences. The book provides information on: formulating and developing ideas; studying the markets and shaping ideas to fit them; and researching then organizing your material.
Buy the book from Amazon UK
Buy the book from Amazon US

return button Publish your writing

© Roy Johnson 2009


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Writing for the Web

October 1, 2009 by Roy Johnson

a selection of resources reviewed

The first thing you need to know about writing for the Web is that it’s not the same as writing for print publication. This is because reading on screen and on the page are different. Text is not as sharp on a monitor as it is when printed with ink on paper.

Most people find reading on screen quite tiring. For this reason, you need to break up what you have to say into short chunks. And your sentences should be shorter than normal too. This might affect your normal writing style.

Writers new to the Internet may be surprised to learn that one of the main skills required is that of summarising. This means writing condensed, accurate, and descriptive titles for pages; succinct paragraphs; one or two-word section titles; and hyperlinks which say more than just “Click here”.

Writing for the WebWriting for the Internet
Jane Dorner’s book is probably one of the best places to start. This is for people who want to write effective text on web sites. There’s also an element of good design principles – because these considerations are inseparable if you are writing for the screen. The topics she covers include the need for clarity, directness, and chunking; how to make text legible on a computer monitor; keeping in touch with the audience; good web page design; and – most importantly – how writing for the web differs from writing for print media.
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Hot Text - Click for details at AmazonHot Text: Web Writing that Works
If you want to look into the issues of chunking, summarising, and labelling in more detail, Jonathan and Lisa Price’s book is the most thorough approach to Web writing I have come across. It’s aimed principally at technical authors, but the book is so good anyone can profit from the principles they are offering.

It’s packed with good examples of how to produce efficient writing – leading with punch lines; reducing ambiguity; how to write menus; creating the right tone; how to arrange bulleted lists; and where to place links grammatically for best effect. They cover a wide range of digital genres – web marketing copy, news releases, email newsletters, webzine articles, personal resumes, Weblogs – and they even provide tips for would-be job seekers.
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Creative Web Writing - book jacketCreative Web Writing
If you are mainly interested in traditional creative writing Jane Dorner has another book which shows you the skills you need if you want to put your writing onto the Internet. She is speaking to those people who have been creating poems and stories in their back rooms and getting nowhere. This guide covers collaborative story-telling, research online, interactivity and flexible text, as well as the nuts and bolts of styling for screen reading. Most importantly, she explains the range of new markets, new technologies, and how to apply them. Creative genres are covered, including autobiography, poetry, broadcasting, screen-writing and writing for children.

She also describes how to look carefully at contracts, how to submit your writing to an electronic publisher, and how to deal with Print on demand (POD) outlets.There’s a very useful survey of the various delivery methods and payments for eBooks. This is one of the most popular methods for aspiring authors to reach new readers. This section will be required reading if you are thinking of venturing into this world.

The central part of the book deals with new forms of writing using Web technologies. This is one field in which she has clearly done her homework. She shows examples of writing in the form of Blogs (Web-logs) email (epistolary) narratives, fictions illuminated by graphics, the weird world of MUDs and MOOs, Flash-animated writing, and phonetic poetry.
Buy the book from Amazon UK
Buy the book from Amazon US

return button Publish your writing

© Roy Johnson 2009


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Filed Under: How-to guides, Journalism, Publishing, Writing Skills, Writing Skills Tagged With: Creative writing, Electronic Writing, Journalism, Publishing, Writing skills

Writing Guides

November 16, 2009 by Roy Johnson

best-selling writing style guides

Writing Guides Doing your Research Project - book jacketDoing Your Research Project: A Guide for First-Time Researchers in Education and Social Science is a best-selling UK guide which covers planning and record-keeping, interviewing, reviewing ‘the literature’, questionnaires, and writing the final report. Even if you are studying a subject other than education or social science, this is a wonderfully helpful guide on organising your ideas and your writing at research level. It’s a model of clarity and good sense. Now in its third edition – and deservedly so. Highly recommended.

writing guides Buy the book from Amazon UK
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Writing GuidesWriting your Doctoral Dissertation: Invisible Rules for Success is a US guide to writing at post-graduate level which uses practical examples, is strong on planning, and offers advice on negotiating the process of research – from making an application to submitting a dissertation. It’s also good on the issue of selecting a research topic and developing it into a feasible project. One of the features which has made this a popular choice is that it offers tips from former students on the problems they have faced in doing research – and how they have overcome them.

writing guides Buy the book from Amazon UK
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Writing GuidesIf you have any serious intention of preparing text for publication, then Copy-Editing: The Cambridge Handbook for Editors, Authors and Publishers is your encyclopedia on typography, style, and presentation. It has become the classic UK guide and major source of reference for all aspects of editing and text-presentation, covering every possible bibliographic detail. It also covers a wide range of subjects – from languages to mathematics and music – as well as offering tips on copyright and preparing text for electronic publication.

writing guides Buy the book from Amazon UK
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Writing GuidesWriting at University: a guide for students is a popular UK guide to understanding questions, planning assignments, reading and note-taking, and developing arguments. It puts a lot of emphasis on the process which leads up to the act of writing, and tries to show you how to develop more confidence. Different types of writing are discussed, as well as the important skill of matching your writing to the conventions of the discipline you are studying. The approach is like that of a sympathetic counsellor.

writing guides Buy the book from Amazon UK
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Writing GuidesThe Classic Guide to Better Writing is more-or-less what its title suggests. It’s a best-selling US guide with emphasis on how to generate, plan, and structure your ideas. It also covers basic grammar, good style, and common mistakes. The approach is step-by-step explanations on each topic, plenty of good advice on how to avoid common mistakes, and tips on how to gain a reader’s attention. Suitable for all types of writing, it well deserves its good reputation.

writing guides Buy the book from Amazon UK
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fowlerIf you need just one book which will answer all your questions on writing – from punctuation to publication – then this is it. The Little, Brown Handbook is an encyclopaedic US guide to all aspects of writing. It includes vocabulary, punctuation, grammar, style, document design, MLA conventions, editing, bibliography, and the Internet. All topics are profusely illustrated and cross-indexed, and some of the longer entries are virtually short essays. It also has self-assessment exercises so that you can check that you have understood the contents of each chapter. The Swiss army penknife of writing guides. Highly recommended.

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New Hart's Rules - Click for details at AmazonHart’s Rules for Compositors and Readers at the University Press Oxford This is a UK classic guide to the finer points of editing and print preparation, spelling and typography. It was first written as the style guide for OUP, but quickly established a reputation well beyond. There’s no hand-holding here. Everything is pared to the bone. the centre of the book deals with ‘difficult’ and irregular spellings. A masterpiece of compression, it is now in its thirty-ninth edition. This is one for professionals rather than student writers.

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Oxford Writers Dictionary - book jacketThe Oxford Dictionary for Writers & Editors . This is a specialist dictionary for writers, journalists, and text-editors. Unlike most dictionaries, it does not offer explanations of the words meanings. It deals with problematic English and foreign words, offering correct spellings and consistent usage in the OUP house style. By concentrating on difficult cases, it saves you a lot of time. The latest edition also includes American spellings. Strongly recommended.

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The Elements of Style - Click for details at AmazonThe Elements of Style. This is an old favourite – a ‘bare bones’ guidance manual which cuts out everything except the essential answers to the most common writing problems. It covers the elements of good usage, how to write clearly, commonly misued words and expressions, and advice on good style. The emergency first-aid kit of writing guides. It’s very popular, not least because it’s amazingly cheap. Suitable for beginners. There’s an online version available if you do a search – but the cost of a printed version will pay dividends.

writing guides Buy the book from Amazon UK
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A Manual for Term Papers, Dissertations, and ThesesA Manual for Writers of Term Papers, Theses, and Dissertations. This is a modern American classic guidance manual for academic writing. It covers everything from abbreviations and numbers to referencing and page layout. It also includes sections showing how to lay out tables and statistics; lots on bibliographic referencing; and how to deal with public and government documents. The latest edition also includes advice on word-processing.

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Style: Ten LessonsStyle: Ten Lessons in Clarity and Grace. This is a popular guide – particularly amongst creative writing enthusiasts. It offers advice for improving your writing – by putting its emphasis on editing for clarity, creating structure, and keeping the audience in mind. These lessons are useful for all types of writing however. It has plenty of illustrative examples and exercises, an appendix with advice on punctuation, and a good glossary. Recommended.

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Successful Writing for Qualitative ResearchersSuccessful Writing for Qualitative Researchers. This is one for specialist academic writing at post-graduate level. It covers all the stages of creating a scholarly piece of work – from the preparation of a project through to the completion and possible publication of the finished article. Includes sections on style, editing, and collaborative writing. It takes a positive and encouraging tone – which will be welcome to those embarking on such tasks for the first time.

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On Writing WellOn Writing Well. This is a best-selling title, now in its sixth edition. It offers reassuring guidance from an experienced journalist on writing more effectively in a number of genres. He covers interviews, travel writing, memoirs, sport, humour, science and technology, and business writing. The approach is to take a passage and analyse it, showing how and why it works, or where it might be improved. It is particularly good on editing and re-writing.

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© Roy Johnson 2009


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Filed Under: How-to guides, Study skills, Study Skills, Writing Skills Tagged With: Academic writing, Style guides, Writing guides, Writing skills

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