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MLA Style Guide

February 24, 2014 by Roy Johnson

What is the MLA Style Guide?

MLA Style GuideMLA stands for the Modern Language Association (of America). Its style manual has the full title MLA Style Manual and Guide to Scholarly Publishing. This presents a full set of protocols for the writing and presentation of documents and research in the humanities (literature, languages, media studies, and cultural studies). The guide and its standards are in general use throughout north America and Europe.

The guide does not cover the protocols used in disciplines such as history, sociology, philosophy, or sciences. These use either the Chicago Manual of Style or the Harvard System of referencing.

In the notes which follow, the terms citation (US usage) and referencing (UK usage) are used interchangeably.

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What does the MLA Style Guide do?

The MLA Style Guide offers a complete set of standards showing you how to present academic writing and research. These standards are not questions of correct or incorrect writing: they are merely a coherent system which ensure consistency and rigour in the presentation of academic writing. The standards show you how to –

  • embed quotations
  • cite secondary sources
  • give bibliographic references
  • present names and titles
  • avoid plagiarism
  • cite electronic sources

How does the MLA Style Guide work?

The MLA citation style uses a simple two-part system for citing sources. When you refer to or quote from a secondary source within your work, you provide a citation which points to an alphabetical list of Works Cited that appears at the end of the essay or term paper. The citation is an abbreviation given in brackets (Smith 128) and the full details of this source are listed at the end of your work. This example refers to page 128 in work written by someone called Smith.

This system of referencing identifies and credits the sources you have used in the essay. It allows someone reading the essay to identify and if necessary consult these secondary sources.


References within your text

In MLA style, you place references to secondary sources in the essay to briefly identify them and enable readers to find them in the list of Works Cited. These references should be kept as brief and as clear as possible.

Give only the minimum information needed to identify a source. The author’s last name and a page reference are usually sufficient. Example – (Barber 45).

Place the reference as close as possible to its source, preferably where a pause would naturally occur, which is often at the end of a sentence.

Information in the brackets should not repeat information given in the text. If you include an author’s name in a sentence, you don’t need to repeat it in your reference.

The reference should precede the punctuation mark that concludes the sentence, clause, or phrase that contains the cited material.

Electronic and online sources are cited just like print resources in references. If an online source lacks page numbers, omit numbers from the bracketed references.

Examples

Author’s name in text Browning has expressed this concern (122-25).
Author’s name in reference This concern has been expressed (Browning 122-25).
Multiple authors This hypothesis has proved very persuasive (Bradley, Morgan, and Smith 46).
Two works cited (Beetham 68; Covington 34)
Volumes and pages Robinson 3: 14-19
Corporate authors (United Nations, Economic Report 51-56)
Online sources Fetting, pars. 5-8)

List of Works Cited

References cited in the text of an essay or a research paper must appear at the end of your work in a list of Works Cited. This is also known as a bibliography. This list provides the information necessary to identify and retrieve each source that has been used in your work.

Arrange the entries in alphabetical order of the authors’ last names (surnames), or by the title for any sources without authors.

Capitalize the first word and all other principal words of the titles and subtitles of cited works listed. Do not capitalize articles, prepositions, coordinating conjunctions, or the “to” in infinitives. (The Angel at the Grave)

The titles of books and journals should be shown in italics. Choose a font in which the italic style contrasts clearly with the regular style.

Shorten the publisher’s name. For example, omit articles, business abbreviations (Co., Inc.), and descriptive words (Press, Publisher).

When multiple publishers are listed, include all of them, placing a semicolon between each.

When more than one city is listed for the same publisher, use only the first city.

Use the conjunction ‘and’, not an ampersand [&], when listing multiple authors of a single work.

Do not use the abbreviations p. or pp. to designate page numbers.

Indentation: Align the first line of the entry flush with the left margin, and indent all subsequent lines (5 to 7 spaces) to form a ‘hanging indent’.


Bibliographic description

References to an entire book should include the following elements:

  • author(s) or editor(s)
  • complete title
  • edition, if indicated
  • place of publication
  • shortened name of publisher
  • date of publication
  • medium of publication

The basic format

Lastname, Firstname. Title of Book. Place of Publication: Publisher, Year of Publication. Medium of Publication.

One author

Nabokov, Vladimir. Strong Opinions. New York: McGraw-Hill, 1973. Print.

Another work, same author

—. Speak, Memory: An Autobiography Revisited. New York: Knopf, 1999. Print.

Two authors

Cresswell, Susan, and Charles Hoffman. Theaters of Experiment. London: Thames and Hudson, 2004. Print.

Three authors

Loewen, Thomas, Bentham Ginsberg, and Stuart Jacks. Analyzing Democratic Government. 3rd ed. New York: Norton, 1994. Print.

More than three authors

Sander, Jefferton et al. Beyond the Utility Principle. London: Heinemann, 1993. Print.

Editor (anthology or collection of essays)

Hillman, Charles, and Margery Hamilton, eds. Defining Milton’s Poetics. Cambridge: Cambridge University Press, 2004. Print.

No author or editor

The Writers’ and Artists’ Yearbook. 2014 ed. London: A and C Black. 2014. Print


Articles in books

Jones, Josephine Teresa. “Within These Walls.” Feminism and its Relation to Architecture. Ed. Maureen Harrington. New York: Lexington Books, 2010. 109-24. Print.

Reprinted article

Huntford, Thomas. “The Misreading of Ken Kesey.” Review of Contemporary Fiction 4.3 (1985): 30-43. Rpt. in Contemporary Literary Criticism. Ed. Carleen Rilmont. Vol. 61. Detroit: Gale, 1990. 308-10. Print.

Articles or entries from reference books

If the article or entry is signed, put the author’s name first; if it is unsigned, give the title first. For well-known reference works, it is not necessary to include full publication information. Include only the title of the reference source, edition, and date of publication.

Dictionary entry

“Hostages.” Def. 1a. Shorter Oxford Dictionary. 1993. Print.

Encyclopedia entry

Merrington, Barbara. “Cooking with Gas.” The Oxford Encyclopedia of Food and Drink in America. Ed. Andrew F. Smith. Vol. 2. 2004. Print.


Articles in journals, magazines, and newspapers

References to periodical articles must include the following elements:

  • author(s)
  • article title
  • publication title
  • volume number
  • publication date
  • inclusive page numbers
  • medium of publication

Issue numbers should be stated as decimals to a given volume number. For instance, the number 25.4 refers to Volume 25, issue 4. When citing newspapers, it is important to specify the edition used (early ed. or late ed.) because different editions of a newspaper might contain different material.

Journal article, one author

Mentone-Cassidy, David. “Beyond Boundaries: Reaching Multi-Cultural Development.” Journal of Tourism Research 37.4 (2010): 141-63. Print.

Journal article, two authors

Langton, Jennifer, and Warren Furst. “Exploring Challenges and Opportunities Associated with Sharing Medical Resources.” International Journal of Hospital Management 29.2 (2010): 261-7. Print.

Magazine article

Keinster, Donald A. “Corporate Greed: The New Economics.” Vanity Fair 23 Nov. 2012: 84-91. Print.

Newspaper article, no author

“American Independence Day: The View from England.” The Guardian 31 May 2012, 16. Print.


Film, video, or audio recordings

Film

Manhattan. Dir. Woody Allen. 1979. Videocassette. MGM/UA Home Video, 1991.

Sound recording

Bob Dylan. Highway 61 Revisited. Columbia / Sony, 2004. CD.

Specific song

Bob Dylan. “Desolation Row.” Highway 61 Revisited. Columbia / Sony, 2004. CD.

CD-ROM

Citations should include the medium of the electronic publication (CD-ROM), the name of the vendor that made the material available on CD-ROM, and publications dates for the version used, if relevant.

“Matrimony.” Encyclopaedia Britannica. CD-ROM. London: Encyclopaedia Britannica Inc. Multimedia, 2014.


Citing online sources

References to online sources, like those for printed sources, should provide the information that both identifies a source and allows it to be located and retrieved again.

All references should include the medium of publication (Web) and the date the content was viewed.

If the source is difficult to locate, you should list the complete Web address (URL) within angle brackets after the date. In many cases, it is also necessary to identify the Web site or the database that has made the material available on line.

There are currently no fixed standards governing the organization and presentation of online publications. Consequently, the information that is available can vary widely from one resource to another. In general, references to online works require more information than references to print sources.

For instance, the online encyclopaedia Wikipedia is being edited and updated all the time – so in some instances it might be necessary to record not only the date of an entry being visited, but even the time of day.

See sections 5.6.1-4 in the MLA Handbook for more complete information on creating references to online sources.

Web page

This example includes the optional URL. All other examples below use the shorter citation format.

Cornell University Library. ‘Introduction to Research’. Cornell University Library. Cornell University, 2009. Web. 19 June 2009 <http://www.library.cornell.edu/resrch/intro>.

Personal web site

If a work is untitled, you may use a genre label such as Home page, Introduction, etc.

Remington, Gregory. Home page. Web. 16 Nov. 2008.

Entry in an online encyclopedia

‘Epstein, Jacob’. Encyclopaedia Britannica Online. Encyclopedia Britannica, 1999. Web. 27 Apr. 2009.

Article from a less familiar online reference book

Norton, John S. ‘European History and Islam’. Encyclopedia the Muslim World. Ed. Richard C. Martin. New York: Macmillan Reference-Thomson/Gale, 2004. Web. 4 July 2009.

Article in an online periodical

If pagination is unavailable or is not continuous, use n. pag. in place of the page numbers.

Chatterton, Heather. ‘The Epidemic in Saratoga’. Salon 19 Feb. 1999: n. pag. Web. 12 July 1999.

Article in a full-text journal accessed from a database

Valentino, Jose Antonio. ‘The Other Side of Facebook’. New Yorker 86.28 (2010): 54-63. Academic Search Premier. Web. 25 Jan. 2011.

Online book with print information

Henderson, Robert. South of Boston. 2nd ed. New York: Henry Holt, 1915. Google Books. Web. 30 June 2009.

The examples of MLA style and format listed on this page include many of the most common types of sources used in academic research. For additional examples and more detailed information about MLA citation style, refer to the following resources:

MLA Style Manual and Guide to Scholarly Publishing. 3rd ed. New York: Modern Language Association of America, 2008. Print. [Amazon US]

MLA Style Manual and Guide to Scholarly Publishing. 3rd ed. New York: Modern Language Association of America, 2008. Print. [Amazon UK]

MLA Handbook for Writers of Research Papers. 7th ed. New York: Modern Language Association of America, 2009. Print. [Amazon US]

MLA Handbook for Writers of Research Papers. 7th ed. New York: Modern Language Association of America, 2009. Print. [Amazon UK]

The Chicago Manual of Style: The Essential Guide for Writers, Editors and Publishers. 16th ed. Chicago: University of Chicago, 2010. Print. [Amazon US]

The Chicago Manual of Style: The Essential Guide for Writers, Editors and Publishers. 16th ed. Chicago: University of Chicago, 2010. Print. [Amazon UK]

© Roy Johnson 2014



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New Hart’s Rules

July 29, 2009 by Roy Johnson

style and text-presentation rules for writers and editors

New Hart’s Rules started its life as the house style rule book for editorial principles at Oxford University Press. It was written by Horace Henry Hart who was Printer to the Press, and first published in 1893 as quite a slim volume. But it has become so popular ever since that it grew in size and eventually reached a thirty-ninth edition. Now it has been enlarged even further and completely re-cast in a new format, adapted from The Oxford Guide to Style, but retaining much of the content and the spirit of the old Hart’s Rules.

New Hart's Rules The guide deals with the typographic details of assembling writing ready for its appearance in printed form. This includes punctuation, capitalization, italicization, abbreviations, and the presentation of numbers. The latest edition also has completely new chapters covering law and legal references, tables, illustrations, indexing, plus copyright and other publishing responsibilities. Each chapter has been given far more illustrative examples.

For instance, my edition of the old 39th edition has less than 200 pages: this new version has more than 400. The beauty of this book – in common with other style guides which have become classics – is that it quickly establishes the general rule, then all further examples are the difficult, awkward, and obscure cases. For those people endlessly puzzled by spelling-checkers, there is an explanation of the rules governing -ise and -ize. OUP have always favoured -ize, so surprisingly it’s criticize yet compromise, and agonize yet televise.

The principles underlying the need for consistent conventions remain as important as ever. The presentation of money, time, dates, and even the points of the compass are included, as well as temperature, Latin plant and animal names, capitalization of titles, word breaks (hyphenation) and such wonderfully arcane details as the need for a possessive ‘s’ in Roman following an italicized title – as in the Dreadnought‘s crew.

There’s an explanation of proof correction (with examples) and a guide to punctuation, symbols, and the presentation of scientific equations and formulae. Then in the centre of the book there is a section dealing with the alternate spellings of ‘difficult’ words (colander, haemorrhoids, skiing) then a very useful explanation of the rules on the tricky issue of doubling consonants at word endings (billeted, compelled, travelling) and plurals formed in non-English words (bacilli, errata, matrices).

Hart then takes on the topic of language change in listing those words which have progressed from compounds to single words (a process which is usually faster in the US than the UK) – antifreeze, lifetime, tonight – though it is hard for a book of this type to keep up with contemporary developments in this respect. Do we write word processor, word-processor, or wordprocessor, for instance? However, Hart has no hesitation in recommending birth-rate, copy-book, and test-tube.

Guidance on how to deal with foreign languages include sections on French, German, Italian, and Russian – plus Welsh, Dutch and Afrikaans which have been added in the latest edition.

The latter part of the book includes a complete checklist of topics to be covered in preparing a book for publication: text, footnotes, illustrations, bibliographies, tables, and even how to deal with plays and poetry. And finally, since it’s quite hard to locate items in such a tightly-compacted work of reference, there’s an excellent index.

This is a source for anyone interested in the preparation of text for print. If you have a research paper, an article, or a book which you hope will see light of day as a publication, then do yourself a favour and buy this marvelous guide to the small details which make all the difference between an amateurish and a properly edited piece of writing.

© Roy Johnson 2005

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New Hart’s Rules, Oxford: Oxford University Press, 2005, pp.417, ISBN: 0198610416


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New Oxford Style Manual

August 4, 2009 by Roy Johnson

compendium of writing skills PLUS  specialist dictionary

This New Oxford Style Manual is the result of putting together in one volume the Oxford Guide to Style [formerly Hart’s Rules] and the Oxford Dictionary for Writers and Editors. It starts from ‘parts of the book’ then moves on to punctuation, names, capitals, and numbers. The editor covers all other aspects of text presentation – such as how you should deal with music, mathematics, quotations, lists, tables, and even illustrations. There is even a special section on foreign languages which begins with the thorny issue of UK and American English – but it also covers Latin, European, Asiatic, Classical, and even Sanskrit.

New Oxford Style Manual Works such as this reveal the small but important conventions which academics, journalists, and professional writers need to know – but which are hard to remember. How do you punctuate a reference given in a footnote for instance? How are abbreviations shown in foreign languages? Where do spaces go when showing degrees of temperature? It deals with special subjects, plus linguistics and phonetics, translations, audio and visual broadcasts, and electronic data. In addition, it also incorporates the most recent changes in citing digital media, and details on the submission of materials for publication.

The second part of the book is a specialist dictionary for writers, journalists, and text-editors. It offers rulings on words and spellings which are commonly problematic. For instance, do we write Muslim or Moslem, customise or customize? It covers the names of well-known people and places, foreign words and commonly-used phrases such as petit-bourgeois and persona non grata.

The editor Robert Ritter also covers abbreviations, capitalization and punctuation. Only today, I’ve looked up amendment [one ‘m’] superseded [yes – it is spelt with an ‘s’] and manageable [it keeps the ‘e’]. It can also be used as a quick guide to many niceties of writing (the difference between hyphens and dashes) and as a potted encyclopedia for historical names (and their dates).

It should certainly be amongst the reference tools of anybody who takes a serious interest in writing. The single volume is even 25% cheaper than buying the two books separately. Fantastic value. Make sure you get the new revised edition which has materials gleaned from OUP’s latest researches into the Oxford English Corpus – a gigantic database containing hundreds of millions of words in current and historic use.

© Roy Johnson 2012

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Robert M. Ritter (ed), The Oxford Style Manual, Oxford: Oxford University Press, new second edition 2012, pp.861, ISBN: 0198605641


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Open Source Research

September 5, 2010 by Roy Johnson

why tax-funded research should be in the public domain

Open Source Research offers a new challenge to higher education. In the UK a traditional academic teaching post carried three requirements – teaching, research, and administration. Time and energy were normally allocated to these activities in either equal parts, or at least in that order of precedence. Good teachers gave lectures, conducted seminars and tutorials, looked after their allocation of students, and participated (however reluctantly) in departmental committees and faculty boards. That was in the past.

With the introduction of the (Labour) government’s Research Assessment Exercise (RAE) all that changed. The emphasis of job descriptions morphed entirely into measurable research and tangible outcomes. We know the result: staff transferred as much teaching as possible onto poorly-paid and inexperienced part-time teachers – usually post-graduate students hoping the experience would give them some advantage in the greasy-pole process of seeking tenure.

Open Source ResearchIt is now not uncommon to hear of staff packing any remaining teaching commitments into one term (or semester) – giving them two-thirds of a year free to do as they wish. At professorial level it’s even worse. At my former university a well-known academic with an international reputation on a six-figure salary taught for two hours once a fortnight, refused to make his email address or his telephone number available to anyone, and lived outside the UK, jetting in for his celebrity seminars every two weeks and returning home the same day.

Nice work if you can get it – all at taxpayers’ expense. The only down side to this system so far at the academics are concerned is that they are under an obligation to write articles and books and get them published. Failure to do so usually means being punished with a heavier teaching load or even worse, with extra departmental duties.

So the system, if it is working properly, means that academic staff members investigate some self-chosen topic of interest in their discipline. They then write articles that are published in academic journals, and any book-length studies are produced by academic or commercial publishing houses. They are given the time to do this work, there is even a system of sabbatical leave (a term, semester, or year off work) and they are paid salaries throughout.

Notwithstanding the nature of such employment codes, the economics of this system warrant further scrutiny. In the case of academic journals it would appear that no money actually changes hands. Academics publish their work with no payment. They do so with the incentive of professional kudos and points added to their RAE ratings. But in fact the publisher charges university and college libraries an enormous amount for subscription to the journal. This is true even in the digital age when more and more publications fail to find their way into print. The recorded number of people who actually read these scholarly articles is truly microscopic. Figures between one and five readers per article are quite common. So the system is expensive and inefficient.

Towards Electronic JournalsIn the case of academic and commercial book publishers the system is a little more murky, but similar principles apply. Most in-house university presses are heavily subsidised, even if they claim to be economically independent of their parent-host. [They commonly do not have to factor in the cost of office and storage space, and maybe not even staff salaries.] Nevertheless, they produce worthy, non-popular works which are sold to an audience of college and university libraries at a huge cost.

Here is a case in point. I have recently reviewed a very good publication of this kind (many are far from good) – a collection of essays on literature and cultural history which retails at the handsome figure of one hundred and twenty pounds. That is more than twenty times the price of a popular classic, and way beyond the book-purchasing budget of most normal human beings.

The authors of this compilation may not be too worried about this state of affairs. They have their academic salaries, they will have received a small sum (or maybe even nothing) for their chapters. Their reward comes from enhanced academic status or an invitation to speak at a conference, the costs of which will be paid by their employer.

Commercial book publishers operate virtually the same system. A very small advance payment on future possible sales will be acceptable for an author whose wages are anyway being paid. If the book sells, the publisher profits far more than the author (who is not primarily motivated by sales income); and if it doesn’t sell, it goes into the slush pile of remaindered titles along with all the many other unsold books. The author can still add this publication to the departmental RAE submission and go on to write more books that don’t sell.

There are two things fundamentally wrong with this state of affairs. One is that public funding is being used and abused, the other is that the whole system of research, its publication and its consumption could be conducted far more efficiently (and at almost zero cost) by using the resources of the Internet.

It is now more than ten years since Steven Harnad published his Subversive Proposal that the results of academic research should be made available via a process of digital ‘self-archiving’ in the form of Web pages. He even thought through the process of peer approval, comments and corrections so that the final product was just as rigorously inspected as a traditional journal article. His main objective at the time was to overcome the terribly laborious process of academic print publishing that can result in delays of up to two years before an article sees light of day. But in fact the same arguments can be made to suggest that research funded by taxpayers money should automatically be put into the public domain. After all, if the public has paid for it, the results should be available to everybody.

Nobody would lose from such a system, and all interested parties would stand to gain in some way. The academic staff member writes a paper and publishes research findings onto a web site – maybe one established by the host university. The content of the paper goes through any peer appraisal and revision process, and then is put into immediate circulation and made available to the public – far more quickly than its print equivalent. The university keeps the public kudos of a ‘contribution to knowledge’; the author is likely to have far more readers and more feedback; and the public has access to work that it has paid for.

Of course there may be special cases. Some science departments have financial partnerships with commercial and industrial companies which involve copyright, patents, and intellectual property rights issues. This is another example of taxpayers subsidising commercial interests, but these might reasonably be excluded from such schemes. But the vast majority of research is carried out in subjects with little or no commercial value at all. It lies unread, unloved, and ignored, buried far out of sight in departmental archives and library vaults.

Doctorow - Content - book jacketThere isn’t even any reason why those with a saleable product shouldn’t publish in print as well as digitally. If an article of a book-length study proves popular in its Web space, that is a compelling endorsement so far as print publishers are concerned. And the arguments regarding free online access versus for sale in print are now well known. Making something available free on line enhances the chance of people buying the same thing in printed format, especially in minority interest and specialist subjects.

So – just as any information gathered by a government should be made available free of charge to the public (population statistics, government spending figures, Ordnance Survey maps) the results of research conducted in publicly-funded universities should be available to the people who pay for it through their taxes. In fact whilst they’re at it, I can’t think of any reason why universities shouldn’t publish their course syllabuses and teaching materials as well – can you?

© Roy Johnson 2010


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Plagiarism, Copyright, and New Media

July 21, 2011 by Roy Johnson

how digitization affects creative work

Plagiarism

Plagiarism Copyright New MediaStrange thought it may seem, it’s not possible to copyright the title of a creative work. There is nothing to stop you writing a novel called Where Angels Fear to Tread, making a film called Gone with the Wind, or composing a musical show called A Little Night Music. In fact all of these examples have taken their titles from works of art which preceded them. You might be criticised for lack of originality; you would certainly risk creating confusion, but nobody could stop you. Copying somebody else’s title is not the same thing as plagiarism. This isn’t particularly well known, but it’s a fact.


Ideas

It’s also not possible to copyright an idea. You can have the idea for inventing invisible steel, but you can’t copyright or patent the idea itself. Copyright and patent applications are required to be detailed descriptions for the manufacture and implementation of new ideas. That is, you can only copyright the process of actually making invisible steel.

In the creative arts, it’s not possible to copyright the idea for a new series of television programmes, the plot outline for a new opera, or the concept for a new video game or iPhone app. You only have copyable rights to such a product when the thing itself has been produced. That’s why proposals for new works such as these are kept under tight wraps by production companies. They don’t want their rivals to get in first.


Music

The issues of ownership in recorded sound are increasingly complex since the arrival of digitization. But there are two fundamental distinctions to be made which affect plagiarism and copyright:

  1. Melodies can be copyrighted
  2. Chord sequences can not be copyrighted

In 1970 the Beatles guitarist George Harrison published a song called My Sweet Lord which went on to become a big hit. The problem was that it was note-for-note identical to a song called He’s So Fine recorded by an all-girl black group called The Chiffons. Harrison claimed that it was a case of ‘subconsciously’ copying. A court case ensued in which just about everyone’s reputation was damaged and a lot of money changed hands.

Similar cases have arisen elsewhere, but now with less frequency, since it is relatively easy to prove the similarity between two melodies, even if they have different underlying harmonic sequences.

In the case of harmony and chord sequence, the case is quite different. Any number of tunes have been written based on an identical harmonic sequence. George Gershwin’s I Got Rhythm has a relatively simple chord progression which has been a great favourite of jazz musicians because it provides a comfortable sequence on which to improvise. New songs composed to fit on top of the original harmony include Ah-Leu-Cha, Allen’s Alley, Anthropology, Lemon Drop, Lester Leaps In, Red Cross, Salt Peanuts, and Squatty-Roo.


Sampling

PlagiarismSampling occurs when one part of a song or a musical performance is taken and re-used as part of a different composition or performance. This is often done using electronic equipment and software programs. The sampled portion can also be edited or played back continuously in a ‘loop’ to form the background for a new composition. This practice has been widespread in popular music for the last twenty years.

It’s currently a vexed area of copyright and plagiarism, and many successful court cases have been fought by artists claiming that their work was being used without recognition or payment. Some have been successful even though the original sample has been edited and changed almost beyond recognition.

The argument in favour of sampling invokes the concept of ‘fair use’ in copyright law. This recognises the right of one person to quote from the work of another when creating an original work. [This happens all the time in academic scholarship and research.]

Open Source supporters such as Laurence Lessig and Cory Doctorow argue that sampling and fair use should be tolerated in favour of creative expression. Detractors argue that if the newly composed work relies too heavily on the original sample for its effect (such as a recognisable guitar riff in pop music) it falls into the realm of plagiarism.


Mashups

A mashup is the fusion of two separate sources of digital information to form a new entity. The following example shows the combination of a geographic map with information on flights in and out of Schipol airport Holland to produce a real-time (and interactive) data presentation program.

In this case it’s likely that permission has been sought to use these sources of information. But thousands and thousands of mashups are created in the world of pop music where the lyrics from one song are overlaid on the instrumentals or the melody of another. These instances raise issues which the copyright laws have been unable to resolve.

Defenders of mashups claim ‘fair use’ arguments, and point to the fact that the new product is ‘original’ in that it did not exist before. Critics have pointed to unacknowledged use of material, but the court cases they have brought have rarely been successful, because the people being sued rarely have any money. Pop music mashups is a minority sub-culture in which people produce things just for the hell of it – or just because it can be done.


Film

In the realm of film, literal copying and even plagiarism are rare – for the simple reason that access to the original materials would be difficult and permission to quote expensive. Rare exceptions include Woody Allen’s Play it again, Sam which includes reconstructions and direct imitations of films featuring Humphrey Bogart and in particular Michael Curtiz’s 1942 film Casablanca.

Sometimes films include re-makes of an original story. For example, The Big Sleep was originally filmed by Howard Hawks in 1946, based on Raymond Chandler’s 1939 novel of the same name. It was re-made in 1978 by Michael Winner and the setting transferred to England. In both cases, these are ‘interpretations’; of Chandler’s original story.

In 1998 Luc Van Sant created a shot-for-shot remake of Alfred Hitchcock’s 1960 film Psycho, which was itself taken from Robert Bloch’s 1959 novel, based on a true-life Wisconsin serial killer. Although many of the camera angles and shots are very similar, the cast is different, the setting updated, and the theme music re-orchestrated. It was not particularly well-received, but nobody accused Van Sant of plagiarism: the film was seen as more of a hommage to the original.


Video

Because much video is now digitised, it is much easier to copy and ‘quote’ than a film printed on a 35mm celluloid strip. Consequently, much video footage is now used in mashups. These are often created for comic effect – with visual materials from one source counterposed with audio tracks from something entirely different.

A popular case in point is the short sequence from Joachim Fest’s 2004 film Downfall about the last days of Adolf Hitler. This has been used as the basis of any number of satirical parodies. The original video footage and the sound track of Hitler’s furious rant about the war being lost is retained – but new sub-titles are inserted with reference to anything from English football managers being sacked, Hitler’s plans to invade Ireland, his rage at having been banned from Microsoft’s arcade game Xbox. and even rants about the frequency and quality of Downfall parodies themselves. In this example (ranting about the new iPad) he finishes his rant with a request not to put the video clip onto YouTube.

What makes these clips funny is the fact that the film remains the same, but the subtitles are re-written to provide ridiculous and completely inappropriate subjects for his rantings, often focussed on trivial contemporary events. Why is this not classed as plagiarism? For two important reasons. First – the people who make these parodies don’t suggest for one minute that they have made the original Downfall footage. Second – they are not attempting to profit from their re-use of the visual material. Their object is to create fun which is freely available to anybody.

Joachim Fest has endorsed the production of these parodies on the grounds that they reinforce his original message – that people who become too powerful should be exposed by revealing their megalomania, with mockery if necessary.


Blogs

Blogging is rather like the Wild West of the Internet. Anybody can write whatever they wish and publish it to a personal blog for the rest of the world to see and read. There is virtually no control over content, no censorship, and no monitoring of who says what.

Nevertheless, bloggers are on the whole respectful and they attribute the sources of any materials quoted, with web links to the original and hat-tips acknowledging the authors. Some people break these conventions and steal other people’s news items, but they are often found out and held up to ridicule. That’s because once something is put up onto the Internet it’s easy to check its origin and the time and date it was put there. Anyone claiming an ‘exclusive’ or lifting someone else’s copy can be found out if the same material exists in an earlier published version. Even a string of words less than a sentence long can be traced via a Google search in less than a second.

It was common only a few years ago for people to deride blogging as no more than a form of vanity publishing. Now, every self-respecting business (particularly news-related publications and broadcasters) have their own in-house bloggers.


Web sites

In their earliest manifestation, web sites were specialist repositories for scientific research papers and archives of academic materials. Since the democratisation of the Internet, the Web is also now big commercial business. Some online companies exist for the sole purpose of throwing up web pages which will attract the attention of Google searches.

As a consequence of this change, an enormous amount of copyright infringement and plagiarism occurs on web sites. That’s because some people will shamelessly copy existing web pages and take already-syndicated articles to give their own sites more ‘content’. There are even programs that will automate the process. (These are called ‘page scrapers’.) Shady business companies adopt this practice to attract visitors with a minimum of effort and make money from advertising on the site.

However, they do so at their peril, because Google ranks any ‘duplicate material’ as ‘redundant pages’ and demotes them in its page and site rankings.

A similar lack of original content occurs on web sites known as ‘link farms’ or ‘portal sites’. These are sites which merely provide lists of other web sites – usually in categories with multiple sub-menu options. That is, they are empty of any original content. These too are downgraded by Google in its rankings.


Newspapers

Most established newspapers now have their own web sites, and they employ journalists to write the news items and articles that they publish both in print and on line. Copyright and plagiarism is almost never in question. Even when a newspaper uses a photograph or a short report supplied by an independent news agency such as Reuters, the fact will usually be credited and the original source named.

However, a recent case shows that there are always possible exceptions. Johann Hari was a journalist writing for The Independent. He specialised in radical issues, and in particular he wrote in-depth interviews with controversial political figures. Recently, he has been accused of breaking the journalist’s code of ethics. By comparing the text of his articles to previously published work it has been possible to show three primary instances of plagiarism.

  1. He used quotations from other people’s work – without attribution.
  2. He re-wrote other people’s articles, using the structure, sequence, and the arguments of the original.
  3. He used quotations from other people’s interviews – as if the words had been addressed to him personally.

Hari at first strenuously denied these charges of plagiarism, but then it was discovered that he had adopted a false identity (‘David Rose’) and used it to maliciously edit other people’s Wikipedia entries, besmirching their reputations and boosting his own. He was suspended from the Independent, and then eventually admitted his guilt.


Magazines

The only time copyright issues occur in magazines is when one publication decides to re-print an article from another. But this is usually acknowledged, with a footnote along the lines of ‘This article first appeared in the July 2010 issue of Harper’s Bazaar‘.

However, the recent success of The Huffington Post has raised a number of copyright issues. Arianne Huffington created her online news service in 2005-2009. It offers a combination of a frequently updated digital news service with magazine-style articles written by specialists. It has been very successful, and now has versions covering Canada, America, France, Italy, Spain, and the United Kingdom.

But much of the content of the HuffPo is generated by bloggers who are not paid for their articles. They’re encouraged to contribute on any subject they wish; and their work is mingled with product placement articles and other junk journalism. There have also been recent accusations that armies of HuffPo staff are being employed to re-write other people’s original work to escape any accusations of plagiarism.


Copyright cases

Wikipedia has a useful list of copyright case law in Australia, Canada, United Kingdom, and the United States. This takes account of historical rulings and recent cases involving digital works, trademarks, photographs, peer-to-peer file sharing, definitions of originality, distribution, and even ‘what is not a sculpture’.

© Roy Johnson 2011


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Proofreading your writing

March 2, 2013 by Roy Johnson

how to check your work for publication

Proofreading and making corrections is the very last stage of preparing a document for publication. At this point the main content of what you have written should already be finalised – checked for accuracy of content, grammar, spelling, completeness, and layout.

Proofreading looks at the presentation of the text in great detail – mainly for matters of bibliographic and typographic consistency. You will be checking on features in the document such as the following, checking for regularity and consistency.

  • Capitalization of headings
  • Font size and style
  • Spacing between paragraphs
  • Regularity of indentation
  • Use of italics and bold
  • Page numbering
  • Hierarchy of headings

Word-processors

Word-processors take a lot of the strain out of proofreading. Spell-checking will be easy, and matters such as letter-spacing and line-spacing are automatically regularised.

The basic appearance of writing on the page (or screen) is also controlled automatically.

For instance, text justification can be set as left-aligned or fully-justified. Left-aligned text creates regular spaces between words, but the right-hand edge of the text will be uneven – which is called ‘ragged right’ or ‘unjustified’. Choice of justification will be determined by the document type.

Fully-justified text creates an even left and right-hand margin – but there may be uneven spaces between words. These gaps can cause what are called ‘rivers’ of white space to appear in the text. These are created by irregular spaces between words.

Word-processors can usually give you control of a number of features in a document. These can be set automatically, and therefore eliminated from the number of tasks involved in proofreading.

  • Hyphenation on and off
  • Picture captions
  • Headers and footers
  • Size of titles and sub-titles
  • Treatment of numbers
  • Use of quotation marks
  • Bibliographic citations
  • Punctuation of lists
  • Page numbering
  • Hierarchy of headings

Proofreading example

The following extract contains several elements that require an editorial decision. That is, where choices of house style must be made about the use of capitals, quotations, commas, numbers, and so on. The passage does not contain any mistakes.

In 1539 the monastery was ‘dissolved’, and the Abbot, in distress of mind—recognising that there was no alternative but to co-operate with the King’s officers—blessed the monks (they numbered fifty-seven), prayed with them, and sent them out from the abbey gates to follow their vocation in the world.

There are eight issues here that call for editorial decisions on the styles used in presentation of text.

  1. Dates are shown using numbers [1539]
  2. Quotations are shown using single quote marks [‘dissolved’]
  3. Capitals used for titles of specific office holders [Abbot, King]
  4. No capitals for informal references to institutions [monastery]
  5. Em-dash used for parenthetical remarks [—]
  6. Use of -ise not -ize for endings [recognising]
  7. Numbers up to 100 shown in words [fifty-seven]
  8. Use of the serial comma

These details make all the difference between an amateur attempt at document production, and a successful and professional piece of work.

Inconsistencies in any of these style issues will cause problems for the reader: For instance, Abbot is an official title, whereas abbot is merely a term to describe the type of clergyman.


House style

House style is the term given to a set of conventions for the presentation of printed documents in an organisation.

The conventions might be formalised as a printed style guide [The Economist Style Guide, New Hart’s Rules] or they might be an informal set of guidelines governed by tradition and convenience.

Any company that wishes to appear professional will have its own house style. It can decide on its own protocols, some of which might contravene traditional practices.

The organisation could be any form of business or official body:

  • Publishing company [a newspaper or magazine]
  • Government body [Department of Education]
  • Legal institution [Courts of Justice]
  • Commercial enterprise [IBM, Amazon]

These organisations have a house style so that there will be consistency and uniformity in the way they present themselves visually to the world.

They might wish to specify the size and font style of their titles, headings, and sub-headings. They are likely to specify how graphics are to be displayed, and they might have policies regarding the use of foreign or emotionally loaded terms.

For instance, newspapers have to make policy decisions on how to describe a dictator’s staff – as a ‘government’ or a ‘regime’.


Proofreading method

The first choice you will need to make is between proofreading on screen or on paper. Many people find it easier to spot mistakes if they print out a document and do the editing and proofreading by hand.

The advantages and disadvantages of the two approaches are essentially as follows.

Editing directly on screen has the advantage that you do not have to transfer corrections from paper to screen. The disadvantages are that any changes you make will over-write the original text. It is also harder to see small details on screen than on paper.

It is true that you can save each separate version of an edited text. This means you have a record of your earlier versions. But each new version leads deeper and deeper into a labyrinth of complexities when making comparisons to select the best.

Editing by hand on a printed document has the disadvantage that all corrections will need to be re-typed, The main advantage is that the original text will still be visible if second thoughts arise.

For details of the advantages and disadvantages of the two approaches, see Editing documents on screen and paper.

You might find it difficult to concentrate on all the small details of proofreading. This is because it is very tiring to hold a number of issues in your head at the same time.

If this is the case, try this tip to make things easier. Split the task into a number of separate stages. Proofread for just one feature at a time. Go through the work checking only on your use of capitals in headings; then go back again to check only on your use of italics, and so on. Use the list of features below as a guide.

Abbreviations Full stops
Apostrophes Hyphens
Bold Italics
Brackets Numbers
Capital letters Quotation marks
Colons Semicolons
Commas Spelling
Dates Titles

Further detailed guidelines on

Proofreading Editing your writing


Proofreading marks

There is also an elaborate system of marks used in professional proofreading for correcting the proofs of printed documents. These are for the specialist, and it is unlikely that the average writer would need to use them. But they might be of interest.

Proofreading marks

© Roy Johnson 2013



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Publicity, Newsletters and Press Releases

May 22, 2009 by Roy Johnson

beginner’s practical guide to promotional writing skills

Oxford University Press have just brought out a series of short beginner’s manuals on communication skills. Their emphasis is on compact, no-nonsense advice directly related to issues of everyday life. Alison Baverstock’s guide shows you how to generate effective publicity and promotional writing skills through careful writing. It’s aimed at anyone who needs to publicise an event, an organisation, or a cause – whether it’s a big commercial business or just your own hobby. She starts from the position that the written word is powerful and important, and that different standards of correctness or informality are required depending on the medium – be it email, letters, press releases, or company reports.

Publicity, Newsletters & Press ReleasesNext comes what she calls ‘promotional writing’ – copy which is trying to persuade, sell something, or convince readers. Her advice is to avoid jargon, and to choose short, clear expression, rather than writing which is striving to impress. You should check your grammar, and avoid the common pitfalls of weak writing – such as split infinitives, misplaced apostrophes, and inconsistent tenses.

She shows how to write press releases to gain publicity, and how to angle a story to make it more appealing. The secret is to make clear distinctions between different media, and she gives plenty of examples, showing how to contact people to advantage in a way that’s more likely to get your story accepted.

The general advice is quite logical. You need to make your appeal for attention attractive, accurate, and functionally effective. This means going into a lot of detail and being rigorous about names, phone numbers, and contact details.

On newsletters she emphasises the importance of the relationship with subscribers. As a newsletter editor myself, I was interested to see that she places maximum importance on the interest of the reader, not on the writer or editor. Obviously, the newsletter should be interesting, and she explains a number of strategies for hooking the reader’s attention.

There are also lots of excellent tips along the way, and examples of good and bad practice based on real-life situations. This guide will be of use to anybody who wants to engage with the world of public writing.

© Roy Johnson 2003

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Alison Baverstock, Publicity, Newsletters and Press Releases, Oxford: Oxford University Press, 2002, pp.98, ISBN: 0198603843


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Publish your academic writing

October 1, 2009 by Roy Johnson

getting your academic work into print – and on line

If you want to get ahead in the world of colleges and universities, there are no two ways about it – you will have to face the challenges of academic publishing. It might be articles, reports, or the results of a research project. It could be chapters from a thesis, or the whole work itself – re-drafted into book form.

Quite apart from your subject, there are two important things to keep in mind. The first is that your work will be scrutinised not only by the publisher, but by specialist reader(s) who are experts in your subject. They will be looking at the quality of your work in terms of commonly accepted academic standards; and they will checking to see that you have demonstrated that you are up to date with the latest research in your field of study.

If they give your work the thumbs up, the publisher will them be making sure that you have presented your work in compliance with their own house style guides. Publishers are increasingly demanding these days : they use economic arguments to transfer a lot of the work of compositors and editors back onto authors.

Writing for Academic Journals
Rowena Murray is an experienced writer on the subject of academic writing. She is author of How to Write a Thesis and How to Survive Your Viva. What she says in this guide should be encouraging for people in ‘new’ universities, people in disciplines which have only recently been considered academic, and those in professions such as the NHS which are under pressure to become more academic.

She deals with the important issue of getting to know your target publications. There’s really no way round this: you need to know what they’re looking for, and how they want it presented. For those who might not have written a scholarly paper before, she shows you how to analyse one and uncover its basic structure and arguments – with a view of course to constructing your own.

The next part of the book deals with how to find a topic and develop an argument. You can do this by mining your reading notes, expanding a brief presentation, or maybe adapting a chapter from your dissertation or thesis.

There’s also lots of sound advice on planning, outlining, and the art of writing abstracts. She also shows you how to draft your text and create the appropriate style. This is followed by the process of revision and editing,

Although it is aimed at those writing for publication, this book will in fact be useful for anyone who wishes to sharpen their academic writing skills and understand something about the process of preparing a text for its public launching.

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Getting Published
Jerry Wellington starts by looking at the variety of positive reasons why people write and publish – as well as the numerous fears which might prevent others from doing so. He argues largely in favour of publishing in established, printed journals on the grounds that they offer the author more credence and protection. Next comes advice in taking account of the publication in which your writing will appear. You need to take into account its readership, and most crucially the type of article or review and how it will best fit the editor’s requirements.

He then goes through the process of submitting an article for publication – both from the writer’s and publisher’s point of view. Much of this is taken up with the pros and cons of the peer review process. Then comes the case of publishing in book form. After warning quite rightly that you shouldn’t write a word until you have a contract, he then shows you how to prepare a publication proposal in great detail. Finally he looks at future possible trends in publishing – which focus largely on electronic journals and what’s called ‘self-archiving’ – which is covered next.

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Scholarly Journals at the Crossroads
This is a review of the arguments for and against electronic publishing of academic writing – largely the work of Stephen Harnad. His argument is that scholars working in what he calls the ‘esoteric’ fields of narrow specialisms (particularly the sciences) do not need to publish on paper; they merely wish to be read by their peers.

And since they don’t expect to be paid for what they make public, why shouldn’t they put their work straight onto the Net in preprint form. Once their work is on the Web, they can invite comment, make whatever revisions they feel warranted, then archive the finished article in digital form. By following this procedure, peer review is maintained, but the system works more rapidly and less expensively. Most importantly, they can avoid the dinosaur procedures and high costs of traditional print journals. As he puts it himself (in characteristically succinct form):

“What scholars…need is electronic journals that provide (1) rapid, expert peer-review, (2) rapid copy-editing, proofing and publication of accepted articles, (3) rapid, interactive, peer commentary, and (4) a permanent, universally accessible, searchable and retrievable electronic archive.”

The more books one reads on electronic publication, Hypertext, and digital technology, the more one realises how convenient, comfortable, portable, and aesthetically pleasing the printed book remains – produced by what Nicholas Negroponte describes as “squeezing ink onto dead trees”. But this does not invalidate Harnad’s proposal: if a text is urgent, hot, and written for a minority – we’ll read it on-screen, add comments, and send it back within the hour, rather than wait for the Dinosaur Publishing methods (and timescale) of ‘getting it onto paper’.

This is a book for specialists, but it encompasses issues which are part of the profound effect of the forces of digitisation and the Internet. The vested interests of commercial publishers and academic institutions may take some time to shift, but their fault lines are remorselessly exposed here. Harnad’s vision and his debate with contemporaries gives us a view of a world which is breaking apart, in the very process of being overtaken by the forces of New Technology.

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Academic publishing Towards Electronic Journals
Carol Tenopir takes a similar view and considers it more-or-less inevitable that print production costs will push academic writing towards digitised publication. The Web was actually created so that academic researchers could share their findings across the Internet – doing so quickly and free from any commercial restrictions.

If you write a paper on rocket science, you can put the results directly onto a web site and announce the fact to special interest groups. That way, you can invite feedback, critical comment, and peer review – and receive it fairly quickly, instead of having to wait up to two years as you would if the paper was put into the slow-moving production methods of commercial publishers.

Scholarly journals take a long time to produce; they are very expensive; and very few people read them. Why bother then, when the same results can be made available fast, free of charge, and to a much wider audience? How much does it cost? What are the trends in scholarly article authorship and readership? What are the overall implications of electronic journals to publishers, libraries, scientists, and their funders? These are some of the fundamental issues underpinning this book.

The argument on costs is overwhelming. Electronic publishing saves on printing costs, re-printing costs, storage costs, archiving, and inter-library loan costs. And all the other arguments return again and again to the obvious advantages of electronic publication.

They point out that readers both inside and outside universities will continue to demand materials in printed form. Which is true. It’s amazing how many people continue to print out documents – for the sake of convenience, and habit. But to quote Nicholas Negroponte again, the future is digital.

This is a study which is aimed at researchers, librarians, publishers, and anyone interested in electronic publication, and they go out of their way to provide hard evidence for decision-makers.

If you are interested in one of the lesser-known but burgeoning forms of electronic publishing – then you should find this a rich source of hard facts for the debate.

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© Roy Johnson 2009


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Publishing on the Internet

October 2, 2009 by Roy Johnson

a selection of resources

What if your ambitions are for publishing on the Internet? After all, many writers now launch their work in writers forums, creative writing groups, and even in personal weblogs. The Internet has made it possible to reach a worldwide audience with just a few IT skills – and it’s all for free!

You have the chance to place your work in writers’ groups, you might create your own web site, or you could start blogging. In addition, you could promote your work via a personal website and an email newsletter. Whichever route you choose, you should be aware of the difference between writing for the screen and the printed page.

What follows is guidance and resources covering all these new possibilities. You need to know what is available for writers on the Internet, and where to find it. eBooks and email publishing are a very attractive and cost-effective option you can learn about easily. Blogging is cost-free and currently very hip. And knowing the difference between writing for the screen or for print will show that you know what you are doing.

Publishing on the InternetThe Internet: A Writer’s Guide
The main strength of Jane Dorner’s book is that she is a professional writer who practices what she writes about. She writes for both print and screen, and promotes her work via a personal web site. This book explores both the new opportunities for writers created by the Internet and the practicalities of publishing on your own site.

She touches on writing groups which exist in the form of mailing lists, websites, newsletters, chat groups, and conferences, and she also deals with eBooks plus annotated lists of all the sources a writer could possibly wish for – from libraries to bookshops, dictionaries to writing circles, newspapers to writing style guides, electronic publishers to free Internet service providers.
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Creative Web Writing - book jacketCreative Web Writing
If you are mainly interested in traditional creative writing Jane Dorner has another book which shows you the skills you need if you want to put your writing onto the Internet. She is speaking to those people who have been creating poems and stories in their back rooms and getting nowhere. This guide covers collaborative story-telling, research online, interactivity and flexible text, as well as the nuts and bolts of styling for screen reading. Most importantly, she explains the range of new markets, new technologies, and how to apply them.

Creative genres are covered, including autobiography, poetry, broadcasting, screen-writing and writing for children. She also describes how to look carefully at contracts, how to submit your writing to an electronic publisher, and how to deal with Print on demand (POD) outlets. There’s a very useful survey of the various delivery methods and payments for eBooks. This is one of the most popular methods for aspiring authors to reach new readers. This section will be required reading if you are thinking of venturing into this world.

The central part of the book deals with new forms of writing using Web technologies. This is one field in which she has clearly done her homework. She shows examples of writing in the form of Blogs (Web-logs) email (epistolary) narratives, fictions illuminated by graphics, the weird world of MUDs and MOOs, Flash-animated writing, and phonetic poetry.
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The Internet Writer's HandbookThe Internet Writer’s Handbook
Karen Scott’s book is a detailed guide to publishers of the two formats which are most digital – e-zines and e-books. It’s in the form of an international A-Z of the best websites for writers to target, with full contact details for all websites listed. She offers plenty of detail on how to submit your work , how much publishers will pay, and even how they are most likely to respond. The topics these eBook publishers cover range from poetry and fiction, through non-fiction feature writing, to specialist technical and hobbyist publications.
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return button Publish your writing

© Roy Johnson 2009


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Scholarly Journals at the Crossroads

July 13, 2009 by Roy Johnson

academic writing: electronic versus print publishing

It had to happen: an email discussion so interesting, it has been published between paper covers. Don’t be put off by the long title: Scholarly Journals at the Crossroads is the account of a debate which embraces a number of important contemporary issues, from digital publishing to intellectual democracy and the politics of knowledge.

The discussion was one which exploded in the summer of 1994 on the discussion list VPIEJ-L [Virginia Polytechnic Institute, Electronic Journals]. Steven Harnad [then at Princeton] posted a brief article concerning the future of scholarly journals. His argument is that scholars working in what he calls the ‘esoteric’ fields of specialisms (particularly the sciences) do not need to publish on paper; they merely wish to be read by their peers. And since they don’t expect to be paid for what they make public, why shouldn’t they put their work straight onto the Net in preprint form. They can invite comment, make Whatever revisions they feel warranted, then archive the finished article in digital form. By following this procedure, peer review is maintained, but the system works more rapidly and less expensively. Most importantly, they can avoid the dinosaur procedures and high costs of traditional print journals. As he puts it himself (in characteristically succinct form):

What scholars…need is electronic journals that provide (1) rapid, expert peer-review, (2) rapid copy-editing, proofing and publication of accepted articles, (3) rapid, interactive, peer commentary, and (4) a permanent, universally accessible, searchable and retrievable electronic archive.

Many other advantages to this proposal were outlined during the debate which followed. Put everything On-Line, and access is free at the desktop twenty-four hours a day. Scholars in fields such as mathematics are already editing their own work for publication (using TeX) – so why should this work be done again less expertly by editors? Fellow scientists and librarians were quick to see the good sense of these proposals.

Objections followed too, of course. His critics come up with compromise and half-way-house solutions, mainly resting on the ‘tradition’ and ‘authority’ of the refereed and printed journal. But Harnad sticks to his proposal that for esoteric publications where authors simply want their work to be read, and do not expect any payment, there is no reason why their work should pass through the laborious, slow, and very expensive process of print publication.

Having established the ‘Subversive Proposal’, he defends his essentially clear view and simple suggestions against all comers. His are opinions which threaten those who currently control the means of production, distribution, and exchange of intellectual property. He takes on criticisms, subjects his own views to inspection, and sets a tone of ‘collegiate debate’ which is commendable.

The editors have retained on-page some of the typographic flavour of email discussion. There’s a lot of repetition of quotes from earlier messages – as well as some revealing date-stamping, which shows major contributions being answered by others within two hours. Quotations have mercifully been attributed, but for the sort of audience this book is aimed at, this degree of ‘full explanation’ may not really have been necessary. However, this is a very small quibble.

Midway through the debate there is major intervention by Naylor from Southampton University (UK) [where Harnad transferred a few weeks later]. Even though he wishes to support the subversive proposal, he points to the problems it would raise for paper publishers. It is then fascinating to see how Harnad subjects this contribution to rigorous clear-thinking and shows it to be held back by what he calls a “papyrocentric” view of publication. In the course of pursuing this argument he throws up a number of important distinctions to be made about the different forms ‘publication’ may take, and the implications these have for scholarship, economics, and intellectual culture in general.

The other main contributor is Paul Ginsparg, who maintains an archive of scholarly materials at Los Alamos which receives more than 20,000 hits per day. That is, more than twenty thousand physicists from all over the world download articles in electronic form – a medium which as he points out, has advantages possessed by no other:

there are many things that the new medium supports … including the overall fluid nature (on-line annotations, continuously graded refereeing, automated hyperlinks to distributed resources including non-text-based applications) that simply have no analogue in print.

He also mentions – en passant – the advantages of directly digitised text over scanned page images (a ratio of 1 to 500 in disk space required). These exchanges explore in concrete detail the possibilities of electronic publication which have been discussed in theory by people such as Ted Nelson, Jay Bolter, and George Landow. Here we have the financial and practical minutiae of editing, printing, and distributing knowledge in electronic form – with the World Wide Web looming larger and larger as each page is turned.

Discussion of costs becomes very detailed on the varying practices in different disciplines – yet none of the contributors seem to take into account the hidden subsidies of people doing editorial work in time which is paid for or made available by their universities. Bernard Naylor gets near to this point when he queries “the propriety of academic institutions using public money … in order to drive a viable industry … to the wall”. However, his observation is made to cast doubt on the wisdom of scholars exchanging information freely instead of passing it through the hands of all those poor publishers.

There are one or two other academic blind-spots. It would be easy for a reader to get the impression from some contributions that scholars do not profit from their work. This might be true superficially – they will not get rich by selling the words they write. But of course as a result of publishing they are able to secure promotion. The progression from lecturer, to senior lecturer, and on to Professor involves a not-inconsiderable salary increase – and let’s not forget that the writing of these articles and books is often done [largely] in time which is payed for at taxpayers’ or funding agencies’ expense. Which other occupations have paid sabbatical terms and periods of study-leave up to a year long? However, this is another strength of Harnad’s argument. He suggests that electronic publication releases authors from what he calls a Faustian pact with commercial publishers.

On a peripheral note, it is interesting that these experienced and fairly high-level scholars from fields as diverse as mathematics, psychology, and particle physics, all manage to communicate with each other in a manner which is clear, direct, and sometimes quite elegant. None of them resort to the silly show-off jargon of the academically modish and the fashion victims of ‘Cultural Theory’. They don’t even push forward their own subject specialisms, but concentrate on the issue in question – electronic communication between peers.

The more books one reads on electronic publication, Hypertext, and digital technology, the more one realises how convenient, comfortable portable, and aesthetically pleasing the printed book remains – produced by what Nicholas Negroponte describes as “squeezing ink onto dead trees”. But this does not invalidate Harnad’s proposal: if a text is urgent, hot, and written for a minority – we’ll read it on-screen, add comments, and send it back within the hour, rather than wait for the Dinosaur Publishing methods (and timescale) of ‘getting it onto paper’. The editors make the point that there is no sharp ‘answer’ or ‘conclusion’ to these issues. [In fact this debate is still currently raging in the Hypertext-Journal discussion group].

This is a book for specialists, but it encompasses issues which are part of the profound effect of the forces of digitisation and the Internet. The vested interests of commercial publishers and academic institutions may take some time to shift, but their fault lines are remorselessly exposed here. Harnad’s vision and his debate with contemporaries gives us a view of a world which is breaking apart, in the very process of being overtaken by the forces of New Technology.

© Roy Johnson 2000

Buy the book at Amazon UK

Buy the book at Amazon US


Ann Okerson and James O’Donnell (eds) Scholarly Journals at the Crossroads: A Subversive Proposal for Electronic Publishing, An Internet Discussion about Scientific and Scholarly Journals and Their Future, Washington DC: Office of Scientific & Academic Publishing Association of Research Libraries, June 1995, pp.242, ISBN 0918006260


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Filed Under: Publishing, Writing Skills Tagged With: Academic writing, Hypertext, Media, Publishing, Scholarly Journals

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