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Writing Skills

skills for general, academic, and creative writing – plus publishing

skills for general, academic, and creative writing - plus publishing

26 Golden Rules for Writing Well

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a checklist for professional writing skills

1. Don’t abbrev.

2. Check to see if you any words out.

3. Be carefully to use adjectives and adverbs correct.

4. About sentence fragments.

5. When dangling, don’t use participles.

6. Don’t use no double negatives.

7. Each pronoun agrees with their antecedent.

8. Just between you and I, case is important.

9. Join clauses good, like a conjunction should.

10. Don’t use commas, that aren’t necessary.

11. Its important to use apostrophe’s right.

12. It’s better not to unnecessarily split an infinitive.

13. Never leave a transitive verb just lay there without an object.

14. Only Proper Nouns should be capitalized. also a sentence should
begin with a capital letter and end with a full stop

15. Use hyphens in compound-words, not just in any two-word phrase.

16. In letters compositions reports and things like that we use commas
to keep a string of items apart.

17. Watch out for irregular verbs that have creeped into our language.

18. Verbs has to agree with their subjects.

19. Avoid unnecessary redundancy.

20. A writer mustn’t shift your point of view.

21. Don’t write a run-on sentence you’ve got to punctuate it.

22. A preposition isn’t a good thing to end a sentence with.

23. Avoid cliches like the plague.

24. 1 final thing is to never start a sentence with a number.

25. Always check your work for accuracy and completeness.

[ANON.]

Writing well is often a matter of checking small details such as those illustrated by the notes above. Give yourself a bonus point if you spotted why the grammatically correct statement in number 25 is relevant. If you didn’t – look again at the page title.

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Blogging – publish your writing

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a selection of resources + how to get started

If you want to try the latest thing in Net publishing, it’s called Blogging. A Blog (short for Web Log) is usually a combination of a personal diary, links to items of interest on the Internet, a commentary on them, plus personal thoughts and essays. It is a form of self-publishing, and because you can write whatever you wish is very popular with authors who have strong and unorthodox opinions.

Blogging began as a medium for Web-based personal diaries, and most people still use it for this purpose. But some bloggers have started to develop the medium for what is essentially self-publishing. They might post notes reflecting briefly on a topic or discuss it with other bloggers, but they also upload essays, articles, or opinion pieces which count as serious pieces of journalism, expressing ideas and points of view which might not be available elsewhere.

The mainstream media (MSM) made fun of blogging when it first appeared – but now they can’t get enough of it. Newspapers, radio and TV stations, and magazines of all kinds have their own blogs – and they can’t get enough user-generated content either. That’s writing done by you and me, which they don’t have to pay for.

Some bloggers with access to popular information have suddenly found their hobby has been transformed into a thriving business. Paul Staines’ Guido Fawkes started as an amateur political gossip blog, but now gets 2 million visitors a month and makes him a full time living via advertising. Ric Turner’s Blue Moon did the same thing for supporters of Manchester City FC.

In fact the latest generation of bloggers at the time of writing are uploading digital photographs, video clips, and audio files – which have spawned the term podcasting. It’s also free and easy to do. You simply add your own text into a ready-made form and press the SEND button.

Essential BloggingEssential Blogging offers a tour of the best blogging sites, how to upload and maintain your pages, and how to configure the options to get the best effects. A series of chapters, clearly written by enthusiasts, takes you through which Blog sites and software are available – from Blogger, Radio Userland (free software), Moveable Type, WordPress, and Blosxom. Some of these have developed rapidly beyond mere blogging tools into small-scale content management systems.

Are you likely to make an income from all this? Not directly – but there are all sorts of possible spin-offs. Lots of bloggers sign up as affiliates to Amazon, Google, and other commercial sites. They earn a small residual income from sending potential customers to buy books and software. Click one of the Amazon ads on this page, and you’ll see how it works.

There’s also the possibility of micro-payments. This is a system in which people are prepared to pay a small amount for downloading an article of interest. There’s still some resistance to this idea, but it’s now fairly common in downloading music files – so it might catch on.

 

Blogging GeniusBlogging: Genius Strategies for Instant Web Content Biz Stone covers most of these new possibilities in his book. He shows how to log onto the most popular site of all – Blogger – and establish your Web presence. Then he shows you how to add colour, text manipulation, and layout variety to your pages, then on to the serious business of making money.

There’s a chapter on arranging archives of your blogs, which can be done on a weekly or monthly basis. He also shows you how you can increase traffic to your blog. This text shows how to turn your home page into a microportal with fresh content to keep your readers coming back.

There are now all sorts of blogging support and development services springing up as the number of bloggers gets bigger and bigger. These range from online tutorials which will show you how to get set up — try BlogBasics — to tracking and site visitor statistics — try BlogFlux. And just to repeat the point yet again — it’s all free. If you want to see our blog, go to mantex.blogspot.com

 

The Weblog HandbookThe Weblog Handbook Rebecca Blood’s book is for anyone who has ever thought about starting a Weblog but isn’t sure how to post, where to find links, or even where to go to register. She certainly knows what she’s talking about, as you can see if you look at her own blog at RebeccaBlood.net.

She blogs regularly on topics which range from food and knitting to political activism and blogging itself. The Weblog Handbook is a clear and concise guide to everything you need to know about the phenomenon that is exploding on the Web. She expertly guides the reader through the whole process of starting and maintaining a Weblog and answers any questions that might pop up along the way, such as the elements of good Weblog design and how to find free hosting.

 

Blogging for DummiesBlogging for Dummies Brad Hill’s advice is aimed at getting you up and running as quickly as possible – though he begins with what blogs are – and what they are not. He explains the different types of blogs, and how and why they are different from web sites. The good thing is that he looks at all the options and draws up comparison charts which show the features, cost, and options offered by the various providers and software programs.

 

return button Publish your writing

© Roy Johnson 2009

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Children’s Writers’ and Artists’ Yearbook

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best-selling guide to publishers, agents, and outlets

This is the ‘writing for children’ version of the best-selling writer’s yearbook and manual, which has come up with a winning formula. It lists all the resources any serious writer could need – the names, addresses, and contact details for publishers and agents, outlets for freelancers, and institutions which offer help to writers. Woven between these listings (which are updated every year) there are specially commissioned essays and articles by famous authors and illustrators – such as Children’s Laureate Michael Morpurgo and JK Rowling; top editors and best-selling publishers; leading TV and radio producers, and other experts in the field of children’s media.

Childrens Writers and Artists YearbookThese give invaluable first-hand accounts of how the world of professional writing actually operates. Anyone aspiring to write for children will find these invaluable. The latest edition includes chapters entitled: How to Get an Agent; Learning to Write for Children; Writing Humour for Young Children; Do I Have to Have an Agent to Succeed?; What Does an Editor Do?; Eight Great Tips to Get Your Picture Book Published; UK Copyright Law; Writing Comedy for Children’s Television; Children’s Evergreens & Best Sellers; Out of the Slush Pile; Teenage Fiction; Marketing, Publicising and Selling Children’s Books; Illustrating for Children’s Books;

Like many other reference books, this guide represents very good value for money in terms of bulk information – but more importantly it’s information which is reliable, up-to-date, and difficult to locate elsewhere.

If you have any serious intention of entering the commercial market as a children’s writer or someone working in one of the associated creative arts – then this is a book which you will need sooner or later.

© Roy Johnson 2014

Children's Writers' and Artists' Yearbook   Buy the book at Amazon UK

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Children’s Writers’ and Artists’ Yearbook, London: A & C Black, 7th revised edition 2014, pp.480, ISBN: 1408195127

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Copy Editing

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a handbook for editors, authors, and publishers

Judith Butcher’s Copy Editing is now firmly established as the UK classic reference guide for editors and others involved in preparing text for publication. It is written from the perspective of a professional copy-editor, and covers just about everything you would need to know in preparing any sort of text for publication. It deals with all the details of preparing a typescript for setting, house styles and consistency, reading and correcting proofs, and how to present indexes and bibliographies.

Copy-Editing - The Cambridge Handbook for Editors, Authors and Publishers Every suggestion is scrupulously illustrated without being pedantic, and there is a very helpful degree of cross-referencing. I originally bought my own copy of this book to sort out the finer points of bibliographic referencing for academic writing – and I’ve been using it regularly ever since. The book itself is almost a tutorial on the very principles it illustrates, and it is a very handsomely produced and elegantly designed publication. You will learn a lot on the presentation of text just from turning the pages.

It contains explanations of every part of a book – from details such as preliminary matter, frontispiece, title page, and content, through to lists of tables and illustrations, acknowledgements, bibliographies, notes, and indexes. And it covers many types of printed book – from conventional prose, through books on mathematics, music, books with tables and illustrations, and books set in foreign languages.

The latest edition also deals with issues of copyright, the conventions of presenting text in specialist subjects, guidance on digital coding and publishing in other media such as e-books, and a chapter devoted to on-screen copy-editing.

It has also been updated to take account of modern typesetting and printing technology. This is a good investment for writers who are serious about preparing their work for publication, and an excellent source of reference when you get stuck with the minutiae of bibliographies and typographic presentation. It’s also now available in paperback.

© Roy Johnson 2007

Copy Editing   Buy the book at Amazon UK

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Judith Butcher, Copy-Editing: The Cambridge Handbook for Editors, Authors and Publishers, 4th edition, Cambridge: Cambridge University Press, 2006, pp.558, ISBN: 0521847133

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Creative Web Writing

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guide to online possibilities for creative writers

Creative Web Writing is Jane Dorner’s latest book which examines the skills you need if you want to put your writing onto the Internet. Her emphasis is on creative writing. She is speaking to those people who have been creating poems and stories in their back rooms and getting nowhere. If you realise that the Internet presents lots of new possibilities, this is her explanation of how it works and what those possibilities are.

Creative Web WritingShe covers collaborative story-telling, research online, interactivity and flexible text, as well as the nuts and bolts of styling for screen reading. Most importantly, she explains the range of new markets, new technologies, and how to apply them. Creative genres are covered, including autobiography, poetry, broadcasting, screen-writing and writing for children. There’s also a very useful survey of the various delivery methods and payments for eBooks.

This is one of the most popular methods for aspiring authors to reach new readers. This section will be required reading if you are thinking of venturing into this world.

She also describes how to look carefully at contracts, how to submit your writing to an electronic publisher, and how to deal with Print on demand (POD) outlets.

The central part of the book deals with new forms of writing using Web technologies. This is one field in which she has clearly done her homework. She shows examples of writing in the form of Blogs (Web-logs) email (epistolary) narratives, fictions illuminated by graphics, the weird world of MUDs and MOOs, Flash-animated writing, and phonetic poetry.

Then she confronts the central problem for all writers working in a hypertext environment – the conflict between traditional linear story-telling and the random, fragmented, interactive experiences which the Web makes possible. The answer is, there’s no easy answer.

Computer games she sees as a powerful paradigm for new story-telling, with additional possibilities offered by SMS messaging via mobile phones, and Big Brother type interactive radio and TV programmes.

She also provides some useful tips on writing style [Keep it short – Get to the point] some interesting notes on copyright in relation to hyperlinking; and there are plenty of useful listings. Software for self-publishing, story-generation, and storyboarding. Writing courses, experimental writers and writing groups, and most useful of all – details of eBook publishers and what they pay.

And by the way, if you’ve not had a lot of success with traditional publishers – don’t worry too much. She explains why the market works against new writers and anything experimental. Read what she has to say, and you might not become rich and famous – but you’ll realise that it is possible to put your work before the digital public.

© Roy Johnson 2003

Creative Web Writing   Buy the book at Amazon UK

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Jane Dorner, Creative Web Writing, London: A & C Black, 2002, pp.166, ISBN: 0713658541

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Doing Creative Writing

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a guide for undergraduate and postgraduate students

Can creative writing actually be taught? Well – judging from the number of college and university courses devoted to the subject, and the number of books written about it, the answer appears to be ‘Why not?’ Steve May teaches at Bath Spa University , and Doing Creative Writing is an attempt to support students whilst they choose a suitable course, what to expect when they embark on it, how to organise themselves as writers, and what possibilities exist for a writer once the course has finished.

Doing Creative WritingApart from having the desire to write, not many students know what is involved in the process. His first two chapters argue the case for teaching creative writing against the advice of such lofty figures as Henry James, who believed that it could not be taught.

He uses music as an analogy: nobody would expect to pick up a clarinet (as they might a pen) and perform a Mozart concerto without learning how to play the instrument first.

The next section will be of vital interest to anyone planning to study creative writing in higher education. He looks at the way it is taught in the US and the UK; he explains the variety of reasons why such courses are offered; and he provides guidance for judging the calibre of the people teaching the subject. Not many people realise that some of the best ‘qualified’ (published writers) might well be employed on a part-time basis and paid at hourly rates.

When you’ve enrolled on your course, what can you expect to happen? You’ll have to get used to the idea of the seminar or workshop in which you’ll be expected to present your own work and have it discussed by fellow students. He gives advice on how to handle the feedback you will be given – and how to give your own when you in your turn become ‘the audience’.

He tackles head-on the often vexed issue of assessment in creative work. Be warned! These workshops might form part of your assessment – so don’t think these sessions are an easy option where you can sit back and just listen. He shows real-life examples of the criteria UK and US institutions use, and he emphasises the element of self-assessment or reflective writing which is common to both.

The last part of the book is dedicated to the techniques of creative writing – where to write, how to write, what to write about, what materials to use, and how to present the finished work.

He also includes some real-life case studies of students who have taken creative writing courses and the variety of paths their careers have taken; and finally there’s a useful bunch of recommendations for further reading.

This is a useful adjunct to books which focus on the techniques of creative writing (such as Ailsa Cox’s recent Writing Short Stories) and it’s obviously aimed at students with ambitions in creative writing course who may not know which course to choose – or what to expect when they get there.

© Roy Johnson 2007

Creative Writing   Buy the book at Amazon UK

Creative Writing   Buy the book at Amazon US

Steve May, Doing Creative Writing, London: Routledge, 2007, pp.152, ISBN: 0415402392

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Editing and Revising Text

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beginner’s guide to editing and re-writing

Oxford University Press have just brought out a series of short beginners’ manuals on communication skills. Their emphasis is on compact, no-nonsense advice directly related to issues of everyday life. Jo Billingham’s Editing and Revising Text provides a practical approach to reworking your writing for students, office workers, and newsletter editors. She covers editing your own work and text written by others, and her whole approach is designed to help you make any writing more effective.

Editing and Revising Text Every part of writing is covered – from the choice of individual words, through sentence construction and arranging paragraphs, to creating firm structure in the parts of a longer piece of work. She discusses the differences between editing, re-writing, and proof-checking, and shows how to revise sentences for brevity, simplicity, and clarity (move the subject to the start!).

There’s an interesting section on how to edit if there’s too little or too much information in the text, plus the importance of how to judge if it’s right for its intended audience.

She also covers the process of making multiple edits – on paper and screen – and quite rightly suggests that it is best to edit for one feature at a time.

I was glad to see that she emphasises the usefulness of the word-processor as an aid to editing. It’s amazing how work can be improved by using spelling and grammar-checkers, as well as the powerful tools of cut-and-paste, and search-and-replace.

The book has examples from real articles, essays, letters and reports, and the last part is a series of checklists for different types of editing – technical, academic, business, and even email.
She also gives a brief explanation of proof-reading, and perhaps the most difficult task of all – making sure that there is structural and linguistic ‘flow’.

The chapters of these guides are short and to-the-point; but the pages are rich in hints, tips, and quotes in call-out boxes. The strength of this approach is that it avoids the encyclopedic volume of advice which in some manuals can be quite frightening.

© Roy Johnson 2005

Editing and Revising   Buy the book at Amazon UK

Editing and Revising   Buy the book at Amazon US

Jo Billingham, Editing and Revising Text, Oxford: Oxford University Press, 2002, pp.136, ISBN: 0198604130

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Editing your writing

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What is editing?

Editing is the final stage of the writing process. It takes place just before your work is due to be submitted. It involves the detailed inspection of your text with a view to regularising its spelling, punctuation, grammar, and even typographical layout.

In the world of publishing, this stage is called ‘proof-reading’. It is the point at which you check that all your details are correct, and you examine the document very closely for internal consistency prior to releasing it into public view.

Editing is a process of checking your work very carefully in order to –

  • remove any spelling mistakes
  • check your grammar
  • make your punctuation consistent
  • re-write any clumsy expressions
Editing methods

The degree to which your text needs to be closely edited will depend upon the nature of the of writing. A spelling mistake might be tolerated in a student essay, but in a report written for the public it would look very bad indeed.

The best way to edit your writing is to split the task into a number of separate stages. Edit for just one feature at a time. Go through the work checking your spelling, then go back again to check grammar – and so on. Use the list of features below as a guide.

This is because it is difficult (and very tiring) to hold all these issues in your head at the same time. You have a choice of doing this on a computer screen or on paper. Both methods have advantages and disadvantages.

Editing on screen

The major advantage of editing your work on screen is that you can make as many changes as you wish. The work is always up to date, in its very latest version. Another advantage is that you can see immediately the effect of any changes you make.

Spelling-checkers and even grammar-checkers are now built in to most text editors. You can use FIND and REPLACE to make global changes automatically. For instance, if you have spelled someone’s name ‘Murray’ throughout a document, then discovered it’s actually spelled ‘Murry’, use FIND/REPLACE, and select REPLACE ALL.

Don’t forget to SAVE your document after each change is made.

The only disadvantage of editing on screen is that you will loose earlier versions of your work unless you make a deliberate effort to save them separately.

Editing See more on Editing on screen and paper

Editing on paper

Some people prefer to edit on paper, for a number of very good reasons:

  • mistakes are easier to spot
  • it’s possible to have an overview
  • it looks more like the finished product
  • it creates a psychological distance from the text

Many people claim that there is a different between writing with a pen and with a keyboard. You can also see the original text, even after you have made an editing change.

The biggest disadvantage of editing on paper is that you have to re-type all changes into your original document.

Editing See more on Editing on screen and paper

Spelling

Mistakes in spelling are easy to spot, and they always create a very bad impression. Readers of your work are more likely to regard spelling mistakes as a sign of poor writing than any other feature.

It’s worth doing a spelling check twice during the editing process. Once before you begin editing, and then again after you have finished. The reason for this is that you might have introduced new typos and mistakes during the editing process.

You need to decide on alternative or English and American spellings of words such as analyze/analyse, judgement/judgment, and meter/metre. Make the spelling consistent throughout your document.

Check in particular on the spelling of names, places, foreign terms, and technical jargon.

Red button See more on spelling

Punctuation

Check that you have been consistent throughout your document in using the common marks of punctuation – the comma, semicolon, colon, and full stop.

If you are not sure about the use of the semicolon and the colon, leave them out. It’s possible to punctuate accurately using only the comma and the full stop.

What follows is an example of an entire paragraph which has been punctuated using only the comma and the full stop. [The subject is the structure of a paragraph.]

The central thought or main controlling idea of a paragraph is usually conveyed in what is called a topic sentence. This crucial sentence which states, summarises or clearly expresses the main theme, is the keystone of a well-built paragraph. The topic sentence may come anywhere in the paragraph, though most logically and in most cases it is the first sentence. This immediately tells readers what is coming, and leaves them in no doubt about the overall controlling idea. In a very long paragraph, the initial topic sentence may even be restated or given a more significant emphasis in its conclusion.

Red button See more on punctuation

Sentences

Make your sentences as short, simple, and direct as possible. This will always improve the quality of your writing. Follow the pattern Subject – Verb – Object

The table has metal legs.

Some people like raw vegetables.

My dissertation considers the biology of frogs.

Avoid starting sentences with conjunctions such as Although, Because, and Again. These often lead to grammatical problems of expression.

If any sentence in your document seems vague or problematical – re-write it, or split it up into two or more separate statements.

Avoid long sentences composed of one clause after another linked by and, commas, or conjunctions such as although, however, and because.

Editing See more on sentences

Paragraphs

The definition of a paragraph is that it deals with just one topic. It introduces the topic, explains its relevance to the subject being discussed, then comes to some form of conclusion. It might end with a statement that links the argument to the next paragraph.

The following is an example of a successful paragraph.

John Skelton was an East Anglian: he was a poet, also a clergyman, and he was extremely strange. Partly strange because the age in which he flourished – that of the early Tudors – is remote from us, and difficult to interpret. But he was also a strange creature personally, and whatever you think of him when we’ve finished – and you will possibly think badly of him – you will agree that we have been in contact with someone unusual.

Check for long paragraphs in your writing. If any go beyond one topic, split them up into separate paragraphs.

Avoid very short paragraphs. These can be used for dramatic effect – but only in journalism and creative writing.

Editing See more on paragraphs

Titles and sub-titles

Make sure that any titles or sub-titles in your writing are explanatory and consistent. They should identify the subject as briefly as possible.

Check for consistent use of capital letters. You might wish to use the traditional convention of capitalising only the most important words:

The Analysis of Amino-acids with a Spectrometer

Alternatively, the modern convention is to capitalize only the first word:

The analysis of amino-acids with a spectrometer

Notice that there is no need to punctuate titles with a full stop at the end. These are titles, not complete grammatical sentences.

Structure

The structure of a document is closely related to its purpose. But the structure of some documents may not become apparent until you have finished writing. Be prepare to use CUT and PASTE to re-order your topics and arguments to produce the best arrangement of its parts.

The best structure will depend upon the type of document. Its parts could be arranged using –

  • logical progression
  • increasing significance
  • equal significance
  • chronological order
  • narrative sequence
  • category groupings

Editing See more about structure here

© Roy Johnson 2012

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ePublishing and eBooks

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a selection of resources reviewed

One rapidly expanding opportunity for writers using the Internet is the creation of eBooks. These have the advantage that they can be written, stored, and sent electronically. ePublishing is available for whatever you wish; it doesn’t cost much; you can start small; there are no printing, storage, or postage costs; and you can control the whole process from your back bedroom.

eBooks can be read on desktop computers, but many people prefer to use laptops, eBook readers, or PDAs (Personal Digital Assistants) such as the Palm Pilot. Other people print off the pages and read from the conventional page. So you’ve got to be prepared to supply your text in a number of different formats if you want to reach all audiences.

ePublishingCreating E-books
Chris Van Buren and Jeff Cogswell address all these issues, and provide you with all the information you need to make a start. They include a survey of the e-publishing business; planning and creating an e-book; getting the book published; finance and copyright; and a selection of personal success stories. One of the more interesting features of the advice they give is that it’s suitable either for individuals with just one book to market, or for people who might wish to set up as publishers, ready to promote several titles. As usual with the excellent Topfloor ‘Poor Richard’ series, every chapter is packed with recommendations for online resources – many of which are low-budget or free.

You can market your own eBooks, but a very popular alternative is to place titles with distributors like Fatbrain and split the proceeds. There are also electronic versions of conventional publishers who will pay you royalties up to fifty percent.

 

The Internet Writer's HandbookThe Internet Writer’s Handbook
This is a detailed guide to publishers of the two formats which are most digital – e-zines and e-books. It’s in the form of an international A-Z listing of the best websites for writers to target, with full contact details for all websites listed. It offers plenty of detail on how to submit your work , how much publishers will pay, and even how they are most likely to respond. The topics these publishers cover range from poetry and fiction, through non-fiction writing, to specialist publications.

 

eMail Publishing - Click for details at AmazonEmail Publishing
It’s quickly apparent to most writers that this system means that self-publication is an attractive option. In fact Chris Pirillo argues that email publishing can be much more effective than the Web. How is this? Well, he describes publishing via a web site as “like opening a hamburger stand in a dead-end street”. Not many people will pass by, and even fewer are likely to make a purchase.

On the other hand, almost everybody reads their e-mail, so why not use it as a vehicle for publishing instead? Some of the more popular e-mail newsletters have up to 400,000 regular subscribers. In he outlines all the possibilities – discussion groups, bulletins, and announcement lists – but it’s the free e-mail newsletter which is at the heart of this book. He takes you through all the technicalities of how to run one.

This can be used to promote your writing – or even as a hot and direct form of journalism if you are a non-fiction writer. And this guy knows whereof he speaks. He publishes several email newsletters every day, draws down revenue from advertisers, and earns a living from it.

return button Publish your writing

© Roy Johnson 2009

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Essay template

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the stages and process of writing an academic essay

What is an essay template?

An essay template is a list of steps to follow when writing an essay or a term paper. The list provides you with a ready-made structure for the essay and a series of instructions on what to write.

If you follow these instructions, all you need to do is fill in the details of your responses to the question you have been asked to answer, or the topic you have been asked to discuss.

The presentation style of essays and term papers varies from one subject to another. The suggestions that follow are generally suitable for subjects in the arts, humanities, and social sciences.

Essay template

Before you start

Writing the assignment is not the first part of the essay writing process. You only start writing after several stages of preparation. Before you start writing, you should have completed almost all of the following steps:

It is only in the final two stages — creating structure and a plan — that you will need to start using the essay template.

The title or question

The essay title or the question you have been asked to answer should be written out in full at the head of the essay.

Put the title in bold and as an optional extra you might wish to increase the font size very slightly. Do not underline the title. This makes the text harder to read and looks unsightly.

If the title is short, you might wish to capitalise the main words (Hobbes’ Leviathan and the Age of Reason).

If the title or question contains a quotation, put the quotation in single quotation marks. If the question contains a book title, remember that book titles are shown in italics.

The essay title or question should be followed by a double space.

The introduction

The introduction to an essay should be directly relevant to the question or topic(s) you have been asked to discuss. You should aim for a bright and crisp opening statement that will be interesting and seize the reader’s attention.

Do not merely restate the question, and avoid repeating the same terms in which it is posed. You may wish to translate the question into your own words, paraphrasing it as a demonstration that you understand what it calls for.

The introduction should not normally be more than five to ten percent of the total length of the essay. A paragraph of two hundred words on the first page should normally be enough.

Do not begin the essay by saying how hard it is to answer the question. Questions are set to pose problems: your task is to answer them. You can however name or outline any difficulties – so long as you go on to tackle them.

Many people find introductions difficult to write. The reason is likely to be one or all of the following:

  • you are not sure what you are going to say
  • you may not be sure what it is you are introducing
  • you can’t summarise an argument which doesn’t yet exist

There is a simple solution. Write the introduction last of all, when you have finished the first draft of the assignment.

The body of the essay

The body of the essay should be constructed from a number of arguments or topics related directly to the subject under consideration. These might be topics, ideas, observations, or instances from your study materials.

Each of these topics or arguments should be dealt with separately in its own paragraph (see below). Arrange the points so that they form a persuasive and coherent argument. This will help you to create a clear structure.

The order of the parts is often determined by the nature of the subject in question. This order might be created by any of the following:

  • logical progression
  • increasing significance
  • equal significance
  • chronological order
  • narrative sequence
  • category groupings
The paragraph

A paragraph should deal with just one topic or major point of argument. That topic should normally be announced in the opening sentence, which is sometimes called a ‘topic sentence’.

The sentences which immediately follow the topic sentence should expand and develop the statement, explaining and relating its relevance to the question in general.

This opening should then be followed by evidence to support the argument being made. You should provide illustrative examples which are discussed as an explanation of the central idea.

The recommended structure of a typical paragraph in academic writing is as follows. It is rather like a smaller version of the structure of a complete essay.

  • The opening topic sentence
  • A fuller explanation of the topic sentence
  • A discussion of its significance
  • Consideration of examples or evidence
  • A concluding sentence

Put double spaces between each paragraph.

Conclusion

The conclusion of an essay should draw together all the previous points of your argument into one general statement which is then directly related to the essay topic or the question you have been answering.

The conclusion should not normally occupy more than five to ten per cent of the total length of the essay – rather like the introduction.

Try to end the essay on a crisp note. This can sometimes be done with an appropriate phrase or a quotation. It should illustrate your argument and be directly related to the topic(s) in question.

Do not simply re-state the original question, and if possible try to avoid using the same terms as those in which it is posed. Avoid repeating any of the statements you have already made in your introduction.

Endnotes and footnotes

When you use quotations or mention someone else’s work in an essay, the source of the information is most conveniently given in endnotes or footnotes. Footnotes are more convenient for the reader, but much more difficult to control, even with the help of a word-processor.

A bracketed number is placed in your text, as A.B. Smith suggests, ‘at the end of the statement or the sentence in which the reference is made’ (1), and successive references to this or other works are given the next higher number.

These endnotes are then listed ‘with bibliographic exactness’ (2) at the end of the essay as follows:

Notes

1. A.B. Smith, How to Use Endnotes Correctly, Manchester: The Imaginary Press, 1999, p.345.

Judith Butcher, Copy Editing: the Cambridge Handbook for Editors, Authors, and Publishers, 3rd edn, Cambridge: Cambridge University Press, 1992, p.234.

There are several systems of academic referencing and citation in current use – for instance the Harvard System, MLA System, and MHRA System.

If you are quoting repeatedly from one particular work, give full bibliographic details in your first note. Then add the statement All subsequent page references to this edition. After that, just give page references in the text of your essay.

The bibliography

A bibliography is a list of sources placed at the end of essays. It is a compilation of any works from which you have quoted or you have consulted during the composition of the essay.

Put book titles in italics. The traditional manner of recording this information is to use the following sequence:

Author – Title – Place of publication — Publisher – Date

Terry Eagleton, Literary Theory, Oxford: Blackwell, 1983.

In more scholarly works, such as dissertations and theses, this information may be given with the author’s surname listed first – as follows:

Eagleton, Terry. Literary Theory, Oxford: Blackwell, 1983.

List the items of a bibliography in alphabetical order of the author’s or the editor’s surname. Do not list works you have not consulted or from which you have not quoted.

You might find that your bibliography repeats much of the information given in your endnotes or footnotes. Don’t worry about this: your bibliography may contain works from which you have not directly quoted.

Presentation
  • Use A4 size paper, and word-process your work
  • Use wide margins (1.5 inches)
  • Select a serifed font at size 12
  • Choose 1.5 or double line spacing
  • Leave double spaces between paragraphs
  • print only on one side of paper

© Roy Johnson 2014

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